Job Vacancies @ OPEC Fund for International Development

Austria Posted 2 years ago Posted on Accounting / Audit / Finance, Analyst/ Quality Control, Human Resources / Recruitment, Legal / Law

The OPEC Fund for International Development is recruiting to fill the following positions:

1.) Executive Assistant
2.) Talent Acquisition Specialist
3.) Building and Facility Analyst (Project Supervisor)
4.) Loan Management Officer
5.) Senior Risk Policy Officer

The OPEC Fund for International Development is a multilateral development finance institution established in 1976. Our 12 Member Countries are: Algeria, Ecuador, Gabon, Indonesia, the Islamic Republic of Iran, Iraq, Kuwait, Libya, Nigeria, Saudi Arabia, the United Arab Emirates, and the Bolivarian Republic of Venezuela.

See job details and how to apply below.

1.) Executive Assistant

Location: Austria

Job Profile

The Executive Assistant is responsible for providing secretarial/clerical services to the Office of the Director-General, performs auxiliary administrative duties relevant to the supervisor's responsibilities and coordinates overall Office activities, within overall policies or instructions.

Duties and Responsibilities
Correspondence:

Receives, logs, reviews and distributes all incoming mail.
Provides background information and files concerning correspondence and ensures that urgent/important items are drawn to the (Office of the) Director-General’s attention.
Drafts correspondence in one or more languages, upon own initiative or on-the-job instructions received, for the signature of the Director-General.
Checks outgoing mail for accuracy, conformity with overall policies or instructions, and use of the correct communication channels.

Business meetings / events arrangement:

Receives officials and other visitors to the Office of the Director-General and arranges meetings, notifies participants of place, date, time, and subject.
Makes arrangements for duty travel, prepares travel authorizations, ensures that visas, vaccination certificates, etc., are in order and completes the required forms.
Takes minutes of the meeting and prepares draft records for the Director-General’s approval.
Manages the (Office of the) Director-General calendar and assists and advises the Office on a variety of administrative and logistical matters.

Coordination:

Assists the (Office of the) Director-General with the coordination of submissions in relation to budget and work programs.
Adheres to deadlines and coordinates correspondence, reporting and submissions to Ministerial Council, Governing Board and committees chaired by the (Office of the) Director-General.
Ensures that the (Office of the) Director-General has all the relevant files needed for the Ministerial Council and Governing Board Meetings, as well as other high-level meetings, when necessary.
Coordinates overall department activities with other assistants within other departments.
Coordinates logistical arrangements of workshops and trainings.

Document Management:

Designs and maintains accurate and effective physical and electronic filing system.
Performs other duties as required by the (Office of the) Director-General.

Qualifications and Experience

A Bachelor’s Degree in a relevant field.
A minimum of 10 years of professional experience in a relevant field.
Preferably at least three years at a responsible level in a large organization, preferably international in nature.
Fluent in English and good German proficiency. French, Arabic, or Spanish is an added advantage.

Competencies:

Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), intra/internet as well as on-line database management.
Excellent verbal and written communication skills.
Ability to work independently with minimum supervision and guidance.
Good interpersonal, organizational and time management skills.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

2.) Talent Acquisition Specialist

Location: Austria

Job Profile

The Talent Acquisition Specialist manages the recruitment process and delivery of a major part of the institution’s attracting, sourcing, selecting and hiring of top talent activities; in line with the existing HR strategy and policies and the OPEC Fund objectives, to ensure that the OPEC Fund meets business requirements.

Duties and Responsibilities
Recruitment:

Leads analysis of business needs and labor market developments.
Coordinates with departments to identify staffing needs and selection criteria.
Review job descriptions in collaboration with the hiring team and manages the interview process.
Uses standardized screening techniques to assess the skills, qualifications and experience of potential candidates.
Works closely with management on diversity initiatives involving recruitment to ensure equity in hiring practices.
Focuses on employer branding to ensure that the OPEC Fund is viewed as an Employer of Choice.

Onboarding:

Ensures proper on-boarding for new hires and completes the necessary administrative work promptly and accurately.

Candidate pipeline:

Uses diverse methods to recruit and network with potential candidates including social media platforms, networking events and job fairs.
Sources potential candidates through online channels (i.e., professional networks and social platforms).
Monitors and reviews quarterly and annual hiring needs by department.

Stakeholder management and engagement:

Fosters long-term relationships with past applicants and conducts screening calls, assessments and in-person interviews with potential candidates.
Coordinates with stakeholders to incorporate all metrics into all talent acquisition systems.

Carries out other tasks assigned by the HR Director and Head, Talent Acquisition & Business Partnerships.

Qualifications and Experience

Master’s Degree in Business Administration/Human Resource Management or related studies is required.
Minimum of 7 years relevant professional experience is required. Experience from an international development institution is preferable (2 – 3 years).
Fluent in English. A good working knowledge of Arabic, German, Spanish, or French is an added advantage.

Competencies:

Good knowledge of Talent Market Intelligence, modern technology and sourcing methods.
Demonstrable knowledge of and experience with the full talent acquisition cycle and the assessment of candidates’ knowledge, skills and abilities.
Demonstrable skills in cultivating and maintaining relationships across jobs, industries, personality types as well as with internal and external stakeholders such as search firms.
Ability to work in an international environment, with sensitivity and respect for diverse cultural backgrounds.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

3.) Building and Facility Analyst (Project Supervisor)

Location: Austria

Job Profile

The incumbent strengthens the OPEC Fund’s Building and Facility Management (BFM) team and is responsible for coordinating and facilitating technical consulting, engineering and construction works relating to the Fund’s three buildings.
Regular engagement with the Project Manager and the selected construction contractors for the OPEC Fund Parkring 6 Project, as well as quality assurance for the project is required.
The incumbent’s immediate focus will be on PR6, however post-handover the expectation is that his/her responsibilities expand beyond that to cover other tasks within BFM and as determined by the Director of ASU.

Duties and Responsibilities

Coordinates the multiple project interfaces between the planning, design and construction activities in line with the OPEC Fund requirements.
Reports timely and communicates clearly to the Project Steering Committee on all issues associated with the project.
Closely works with the architect, Project Manager and contractors to ensure that works are executed in a timely manner to maintain the planned completion schedule and budget.
Monitors and reports on project progress against the scheduled and planned works to the Project Steering Committee.
Proposes solutions to overcome unforeseen situations.
Negotiates any modifications with the Project Manager and contractors as required.
Establishes effective quality control measures to ensure that contractors deliver services according to the agreed and contracted specifications.
Works closely with the Project Manager to ensure that, at point of receipt, the works from various contractors are in accordance with all contracted requirements and that quality standards have been adhered to and where deviation has occurred that the change has been managed appropriately.
Manages potential changes to scope of the works, liaises with all appropriate stakeholders, with aim of limiting any impact on time and cost.
Plans, schedules and implements transition into a fully operational new office building with minimal impact to the OPEC Fund operations.
Performs any other activity within BFM and as assigned by Director, ASU.

Qualifications and Experience

Master's Degree - Advanced University Degree in Engineering Management, Construction Management, Architecture, Facilities Management or any other relevant Engineering related discipline.
Minimum of 10 years’ relevant professional experience and a proven record of planning, coordinating and executing the implementation of complex capital projects.
Excellent oral and written command of English. Fluency in German is an advantage given the close collaboration with local contractors.

Competencies:

Works collaboratively with colleagues to achieve organizational goals.
Ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.
Good interpersonal, organizational and time management skills.
Conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

4.) Loan Management Officer

Location: Austria

Job Profile

The Loan Management Officer is responsible for planning and executing disbursements, issuing collection and settlements, posting loan repayments, interest income, and other relevant fees, non-performing loans, and maintaining accurate records of transactions in the loan accounts, all in accordance with the institutional strategy and framework.

Duties and Responsibilities
Monitoring and Review:

Reviews and validates financial terms and conditions of loans, guarantees and grants.
Ensures timely and accurate update of data pertinent to loan terms and conditions in the information systems; prepare loan-billing statements for front-end fees and other origination fees.
Verifies the application of arrears sanctions in accordance to the Fund’s policy.
Reviews withdrawal applications to ensure compliance with the Fund’s disbursement procedures and contractual obligations prior to payment.
Initiates the execution of outgoing payments for loan disbursements, equity investments, and grants.
Verifies that disbursements are promptly and correctly posted in the information system; prepares loan statements, and advice on debit/credit, among others, where necessary, for use by the borrowers.
Determines applicable interest rate for floating rate loans and issues interest rate setting notice.
Completes periodic reconciliation of SAP/CML loan subsidiary accounts with the general ledger, as well as follow up on all outstanding items.
Manages the issuance, amendment and cancellation of reimbursement guarantees to commercial banks in consultation with the Fund’s General Counsel & Legal Services and Operations Departments.
Analyzes, reviews, and timely issues loan claim letters to borrowers.
Tracks repayments due and reconcile allocation of incoming payments through Fund’s accounts and the respective postings in the relevant loan account registry.
Identifies follows up and reports loans in arrears.

Reporting:

Prepares standard and ad-hoc financial reports.

Coordination:

Coordinates with relevant departments, units and officers to ensure the correctness and consistency of data in the information system.
Cooperates with the Operations Departments to ensure that the impact of new financial products on financial operations is duly considered prior to implementation.
Participates in cross-departmental projects.

Qualifications and Experience

Master’s Degree in Finance / Business, majoring in Accounting, Financial Control, Business Administration or other relevant fields
Preference for a recognized accounting / finance certification such as the CA or CPA
A minimum of 5 years relevant professional experience
Preferably 2 - 3 years of experience in an international development institution
Fluent in English. Good working knowledge of French, Arabic, German or Spanish is an added advantage.

Competencies:

Strong analytical thinking: Ability to use complex analytical techniques to break down problems into pieces and see the complex relationship among them, develop alternatives and calculates the cost/benefit analysis.
Team player & demonstrate leadership: ability to value and encourage other members to actively participate in the team
Ability to define priorities and set targets, to take decisions based on these and to evaluate the effectiveness of the decisions taken
Knowledge of financial accounting; knowledge of exchange rate policies; knowledge of taxation and the design of fiscal regimes for resource extraction
A good understanding of the Fund’s operations (particularly the areas of public and private sector, grants operations and trade financing)
Proven track record of debt relief and concession issues & put it into excellence in execution and performance
Familiar with SAP-CML Enterprise Resource Planning (ERP) systems with a high degree of integration.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

5.) Senior Risk Policy Officer

Location: Austria

Job Profile

The Senior Risk Policy Officer develops, implements and maintains the OPEC Fund’s risk management framework comprising of policies, processes, and methodologies, and supports the development of the IT infrastructure for risk management, all in accordance with the institutional risk framework, in order to prevent, minimize, and mitigate risk.

Duties and Responsibilities
Policy Development and Implementation:

Develops, implements and maintains risk management policies, guidelines, methodologies, processes, and systems for identification, measurement, mitigation, and reporting of the risks in OPEC Fund's operations (capital adequacy, liquidity, credit risk, market risk, operational risk, asset and liability management, and provisioning) in line with practices at peer AAA-rated multilateral development banks.
Develops and implements policies and methodologies for determining economic capital requirements and allocations, prudential minimum liquidity, and loan loss provisioning in line with practices at peer AAA-rated multilateral development banks.
Maintains and enhances guidelines related to pricing of OPEC Fund’s products, including loans and guarantees.

Risk Management and Analysis:

Develops and enhances risk models and methodologies for measuring various risks in OPEC Fund’s operations.
Leads preparation of data submission to credit rating agencies for the semi-annual or annual review of OPEC Fund’s credit ratings.
Leads preparation of risk management inputs to quarterly financial statements.
Provides feedback to and consults with the operations department to identify risk issues and develop solutions that satisfy the technical and business need.
Advises on risk policy and methodology matters.
Supports IT projects and other specialized projects to meet risk management requirements.
Assists in developing and maintaining risk data for use by key stakeholders, including member countries, bond investors, rating agencies, and regulators.
Assists in the administration of the risk management committee, including coordination and preparation on meeting schedules, agenda, materials, and minutes.

Research and Analysis:

Researches and analyzes various matters related to risk management to ensure alignment of OPEC Fund’s risk policies and methodologies with in line with practices at peer AAA-rated multilateral development banks and industry developments (such as the replacement of LIBOR).

Reporting:

Assists in the preparation of quarterly and annual risk management report.
Carries out other tasks assigned by the Director, Market Risk, Operational Risk & Policies.

Qualifications and Experience

Master’s Degree in Accounting / Finance / Economics or equivalent professional qualification.
A minimum of twelve years of banking experience.
Preferably, 10 - 12 years of experience with multilateral/bilateral development financial institutions, global or regional banks or fund managers, with focus on development of risk policies, methodologies, and IT systems.

Skills and Competencies:

Demonstrable knowledge of risk management concepts and principles in the context of highly rated multilateral development financial institutions, covering capital adequacy, liquidity, credit risk, market risk, operational risk, asset and liability management, and provisioning.
Good knowledge of credit rating and pricing methodologies.
Good understanding of lending and investment practices, banking products, and rating agency methodology.
Demonstrable understanding of the application of risk management methods to information technology and vice versa.
Strong interpersonal, teamwork and analytical skills, as well as high level of integrity and drive for achieving results.
Excellent command of English, including drafting and negotiating legal documents in English. Knowledge of other languages (French/Spanish/Arabic) will be advantage.
Ability to work within a multi-cultural and multi-disciplinary team.
Ability to work with little supervision and under pressure.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

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