Urgent Recruitment @ Nigeria Centre for Disease Control (NCDC) – 6 Positions

Location: Abuja
Reports: Director Special Duties in the office of the Director General NCDC

Job Description

• We seek candidates for the position of Global Fund (GF) Grant Manager. This individual will lead the NCDC GF Grant Management Unit (GMU) which oversees the NCDC’s Global Fund Grant.
• The grants include the Resilient and Sustainable Systems for Health (RSSH2) and the COVID-19 Response Mechanism (C-19 RM).
• The Grant Manager should have significant leadership, management and development experience, a demonstrated track record of successfully managing large donor funded projects, a commitment to achieving results, capacity building, and experience in successful implementation of programs focusing on health systems strengthening and emergency response.
• This is a full-time position based in Abuja, with approximately 30% travel within Nigeria.

Specific Responsibilities

• • Oversees implementation and administration of grant, provides high quality managerial oversight, technical and strategic leadership, and is accountable for the achievement of results.
  • Serves as the primary liaison from NCDC to FA, GF and other partners and ensures that deliverables are maintained at the highest quality and standard, and that all grant objectives and targets are met. Safeguard NCDCs reputation by ensuring that financial, contractual, technical, and political integrity is maintained and strengthened.
  • Develop (update and adapt as needed) and execute project results framework performance monitoring plan, technical strategy, M&E plan, and annual work plans as per contract/agreement requirements, NCDC technical frameworks and standards, and guidelines.
  • Ensure effective contract/agreement implementation in strict compliance with contractual/agreement clauses, NCDC and GF policies and Standard Operating Procedures (SOPs). Ensure structure and reporting relationships are aligned with project needs, local context, and available resources.
  • Monitor and ensure the efficiency and effectiveness of all project activities and partners to ensure quality of grant implementation and alignment of priorities, including financial and programmatic oversight, administration and procurement, and regular supervision visits.
  • Manage and mentor grant team members on GF policies and guidelines, and implement an effective performance-management program including regular check-ins, regular appraisals, supportive supervision, rewards, training, coaching and career development support.
  • Build and maintain strong working relationships with key internal and external stakeholders, beneficiaries, prime and subcontractors, suppliers, and partners. Provide effective and timely responses to inquiries and concerns.
  • Collaborate with partners as required for grant activities to ensure harmonious collaboration with and cost-effective use of the grants management unit.
  • Lead quarterly work planning meetings with technical and implementing partners, including capacity building and technical assistance. Oversee the submission of high-quality periodic reporting of reports to the Global Fund.
  • Develop clear guidance, tools, templates, and processes for project team members on the requirements for PR and GF approval requests and other contractual requirements and documentation. Establish standards of practice and monitor systems for effective GF policy, process, and contract management, flagging and following up on issues and proffer follow-up on corrective action.
  • Interpret and advise HQ and project staff on Global Fund regulations and guidelines, project specific policies, NCDC policies, Grants & Contracts Department compliance guidance documents and tools reinforcing client requirements and facilitation of comprehension of requirements for in-country staff as needed.
  • Provide proposal and concept note development support during all phases of grant implementation, leading the development of compliance-related proposal and concept notes for submission as necessary.

(adsbygoogle = window.adsbygoogle || []).push({});

• Review terms and conditions of all contract modifications prior to submission for approval,
• Drive grant activity implementation review meeting process, initiating, and leading the policy, process and contract compliance orientation and requirements and ensuring ongoing refresher meetings are held periodically as staff join the project.
• Work collaboratively with finance, program management, and technical staff to operationalize GF contract compliance requirements and exhibit a keen understanding of the interrelated nature of compliance with regards to the financial, programmatic, and technical management of the GF grant and execution of grant activities and deliverables on schedule.
• Monitor and advise on contract requirements throughout grant implementation, including timely review and sign-off of all prior approval submissions to the client.
• Participate in Monthly GF grant reviews to stay abreast of current grant activities to proactively flag compliance-related matters.
• Required Languages – English fluency required.
• Travel – must be willing and able to travel up to 30%

Key Working Relationships:

• Internal: DG NCDC, Director Special Duties, Grant Management Unit, Global Fund Thematic Focal persons
• External: NACA GF Portfolio Manager, NACA GF Portfolio Team, Ministry of Health, Fiscal Agent, LFA, GF Sub-recipients, USAID, CDC, UN agencies, other Global Fund SR.

Basic Qualifications

• Master’s Degree (preferably in Business Administration or Public Health) from a well-recognized institution7 or more years’ relevant experience managing large scale development grants, preferably focusing on health and emergencies
• At least 5 years of supervisory experience, including performance evaluation, coaching, mentoring, staff management experience and abilities that are conducive to a learning environment.

Experience:

• Exceptional managerial experience, preferably managing complex public health sector activities involving coordination with multiple stakeholders
• Demonstrated experience in developing and managing relationships with donors and governments
• Excellent interpersonal, oral and written communication skills
• Familiarity with Global Fund and emergency response processes and procedures preferred
• Technical knowledge of health delivery systems in the public sector is strongly preferred
• Proven track record of successful program management, including management of multi-activity projects, complicated logistics and large budgets, as well as health products & medical commodities.
• Ability to write well with attention to detail in order to compose reports, presentations, and emails in an organized, logical, and concise manner, conveying complex compliance requirements and explaining nuances;
• Excellent knowledge and experience in budget management and project management.
• Proficiency in Microsoft Office Publisher, Word, PowerPoint, Excel and Outlook.
• Application of program quality standards to project design and organizational learning, performance improvement and application of gender equity.

Knowledge, Skills and Abilities:

• Proven leadership and ability to build and motivate diverse and talented teams
• Proven experience in building and maintaining institutional linkages
• Ability to work to meet deadlines in multiple tasking environments
• Excellent organization, planning and analytical skills; detail oriented
• Excellent communication and interpersonal skills, with demonstrated strength in relationship management.

Agency-wide Competencies (for all NCDC Staff):
Rooted in the mission, values, and guiding principles of NCDC and used by each staff member to fulfil his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship.

Application Closing Date
5PM; 30th June 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here for more information

Note

• Candidates should submit on the portal their suitability statement and CV as a single document with the job title clearly indicated as the subject matter on the portal.
• NCDC is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, state origin, sexual orientation or disability.

Location: Nigeria

Job Description

• This role will focus on the strategic development and implementation of key RSSH laboratory activities in supporting selected laboratories to improve and sustain their Quality Management Systems towards achieving accreditation and laboratory information management system.

Responsibilities

• Guide strategic development, technical advice and project management of the RSSH laboratory activity implementation.
• Lead and facilitate the process of Continuous Quality Improvement of Laboratories towards accreditation and consolidating the quality management system. This include mentoring and periodic QMS audits, training, etc.
• Support the integration of the public health laboratories into the laboratory network
• Support in development of concept notes and guidance documents in relation to project interventions and activities.
• Support the development of guideline for the operationalization and implementation of WHO AFRO framework for the strengthening Integrated Disease surveillance and response activities as it relates to laboratory services; role compatible for Laboratory Advisor
• Lead the reporting of GF grant supported Laboratory RSSH activities and results.
• Contribute to developing communication products including but not limited to success stories, fact sheets, technical briefs, abstracts and publications.
• In close collaboration with stakeholders, support the development of high-quality laboratory systems in support of the delivering comprehensive HIV/AIDS, Malaria, TB, COVID 19 and other diseases of public health interest.
• Support the design and or upgrade of the grant comprehensive data management system and Lab Information system and integrated specimen transport network.
• Link and analyze resource inputs, outputs and outcomes and report on project effectiveness and efficiency.
• Represent the project within the laboratory stakeholder’s community.
• Provide clear documentation programmatic achievements and keep management informed on monthly, quarterly and annual basis.
• Mentor and provide technical support to the laboratory and Project implementation team
• Provide clear documentation of laboratory achievements and keep the PIT informed on monthly, quarterly and annual basis
• And in other duties assigned.

(adsbygoogle = window.adsbygoogle || []).push({});

Qualifications

• BMLS or Bachelor's Degree in Medical Laboratory Science or related field, plus Master's Degree in Public Health, Medical Laboratory Science or related field
• At least ten (10) years post-qualification experience working on laboratory systems of which five (5) years must have been in a senior laboratory management position
• Experience working on a nationwide laboratory system strengthening project is essential.
• Experience working on a Global Fund or donor funded laboratory system strengthening project is essential
• Registration with the appropriate professional regulatory authority in Nigeria, is essential.
• Understanding of global public health issues, systems and stakeholders in Nigeria, and of laboratory system strengthening activities in the context of a health system strengthening effort.
• Experience managing, supervising and teaching laboratory staff.
• Experience in designing and implementing Laboratory system strengthening interventions in HIV, TB & Malaria programs.
• Experience in monitoring and evaluating Laboratory system strengthening project results and outputs and ensuring timely completion of activities in a fast-paced environment.
• Strong analytical and verbal communication skills.
• Excellent written and spoken communications skills in English.
• Strong skills in using word processing, spreadsheet, database and presentation software (Microsoft Office applications preferred).

Agency-wide Competencies (for all NCDC Staff):

• Rooted in the mission, values, and guiding principles of NCDC and used by each staff member to fulfil his or her responsibilities and achieve the desired results.
• Integrity, Continuous Improvement & Innovation
• Builds Relationships, Develops Talent
• Strategic Mindset, Accountability & Stewardship.

Application Closing Date
30th June, 2022 (5pm).

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here for more information

Note

• Candidates should submit on the portal, their suitability statement and CV as a single document with the job title clearly indicated as the subject matter on the portal.
• NCDC is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, state origin, sexual orientation or disability.

Location: Nigeria
Reports: NCDC GF C19RM Grant Manager

Purpose of the Position

• The Program Officer will work directly with the implementing units/departments in the assigned thematic areas to deliver on key project objectives of the GF grant.
• He/she will support the implementation of GF C19RM project, coordination and arrangement of planned activities, critical milestones and targets as well as providing support and guidance to program counterparts to ensure that activities are implemented in line with GF policies and procedures to the highest possible standards.

Duties of the Program Officer

• Provide day-to-day support in program planning, design, and monitoring of the implementation of all components of the GF C19RM grant and liaise with NCDC implementing department/unit to submit monthly/quarterly state progress reports to NCDC GF C19RM grant Coordinator.
• Assist in data collection, collation, validation and reporting according to GF M&E plan, ensure key performance indicators are met in line with GF C19RM assessment tools.
• Support project documentation including data gathering, recording, and reporting of information on the grant management process.
• Perform other additional duties as assigned

Administrative Tasks:

• Support PMU for upcoming meetings, events and other calendar commitments
• Maintain excellent quality and resolve errors while copying documents and performing other tasks such as transcription and conversion work, scanning documents
• Arrange, organise meetings and workshops, take good minutes and records of meetings including dissemination of minutes and reports
• Carry out proper documentation and filing of all the Project documents, in consultation /coordination with specialists/experts serving in the GF Project Management Unit (PMU).
• Develop and implement an effective administrative plan based on project thematic areas, activities, trainings, meetings.
• Maintain electronic data files and hard copies of reports, etc.
• File, record, recover, archive, scan and maintain documents and database systems
• Handle correspondence, preparation of presentations and budgets and varied documents. Ensure secrecy in managing confidential documents and manage document recovery
• Ensure agreement of documents and corporate records with legal, financial, regulatory requirements and Global Fund guidelines
• Arrange PMU travel, create detailed travel itineraries and process resulting expenses reports

Communications:

• Structure and edit reports for internal and external communication platform (e.g. NCDC website, newsletter, etc)
• Write stories on innovation and engagement of the NCDC GF team on NCDC intranet and website, social media and other channels as appropriate
• Assist in the development of dissemination of learning material across and beyond the organization
• Develop presentations and pitch decks on priority initiatives within the team’s thematic portfolio, for internal stakeholders as well as external partnerships
• Carry out basis research on selected themes to inform the strategic development of the team’s initiatives, as well as more in-depth research and analysis on one or more selected theme(s)
• Develop and maintain the GF PMU’s document repository

Education / Experience

• Bachelor’s Degree in Health Sciences, Public Health or Business Administration.
• Master’s Degree in Management, Business Administration or any other relevant field with at least 5 years of relevant experiences working with INGOs
• 3 - 5 years work experience as project officer/ coordinator.
• Candidate should be able to work independently – with minimum supervision and guidance from supervisors.
• Experience in financial and program management.
• Monitoring and Evaluation experience.
• Experience working in multi-cultural/national teams.
• Work experience with and knowledge of Global Fund processes is preferred.

Skills:

• Excellent written and oral English communication skills and proficiency are required.
• Advanced working knowledge of MS Office (Word, PowerPoint, Excel and Publisher).

Competencies and Skills:

• Ability to work well with others and to develop and maintain compatibility among project staff, sub-national teams, consultants, and recipients of assistance.
• Ability to communicate effectively with wide range of stakeholders.

(adsbygoogle = window.adsbygoogle || []).push({});

Values and Ethics:
The candidate should have a high level of:

• Integrity, Accountability, Resilience, Transparency, Punctuality, Team spirit.

Application Closing Date
5PM; 30th June 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here for more information

Note

• Candidates should submit on the portal their suitability statement and CV as a single document with the job title clearly indicated as the subject matter on the portal.
• NCDC is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, state origin, sexual orientation or disability.

Location: Nigeria
Reports: Head of Logistics Unit

Job Description

• We seek candidates for the position of Global Fund (GF) C19RM Health Product Management and Logistics Specialist focusing mainly on the C19RM commodities supported by GF.
• This individual will provide support as part of the NCDC GF Grant Management Unit (GMU) which oversees the NCDC’s Global Fund Grant. GF grants include the Resilient and Sustainable Systems for Health (RSSH2) and the COVID-19 Response Mechanism (C-19 RM).
• NCDC seeks a Health Product Management and Logistics Specialist who will be part of the Grants Management Unit (GMU) and provide logistics and supply chain management support for health products for COVID-19 and other infectious diseases.
• The Specialist, Health Products Management as a key member of the NCDC- GF Project Management Unit plays a key role in the efficient management of grants, ensures the provision of adequate technical expertise for complex and strategic matters and support to analyze risks and propose solutions for the efficient implementation of pharmaceutical management, service delivery and supply chain management activities for health products in NCDC.
• He/she also participates in the development of Global Fund operational policies and guidelines related to HPM.

Key Responsibilities
The main responsibilities of the Specialist, Health Product Management include:

Advising on HPM aspects of Global Fund investment:

• Throughout the C19RM grant implementation, the Specialist, HPM ensures strategic investments and value for money from a health product management perspective, by
• Engaging with NCDC supply management in identifying gaps and areas of improvement, and support new or innovative health product related initiatives, to facilitate rapid uptake of new technologies, optimize treatment and testing for COVID-19 and other priority infectious diseases in line with international guidelines in order to improve performance of supply chain systems and programmatic impact respectively.
• Proposing innovative and constructive solutions to operational challenges and way forward (updated policies, tools, guidance, specific approach to infectious diseases);
• Pro-actively identify ways to streamline processes to improve sub-national and health facilities access to health products,
• Facilitate timely start-up of GF grants and supporting grant implementation through training and other capacity building initiatives especially in relation to Health Product Management.
• Support validation of the PSM arrangements and the supply plan, including forecasting and related budget for health products for cOVID-19 and other infectious diseases and provide appropriate mitigation measures to address gaps/challenges, including short-term and longer-term solutions and recommendations for pharmaceutical systems strengthening investment.
• Facilitating access to appropriate technical assistance.

Contributing to the development of the risk and assurance framework:

• Identify key risks related to health product management and HPM arrangements and ensure that appropriate mitigation measures are in place for the effective and efficient implementation of activities related to the management of health products and improving systems to prevent service disruption and poor quality of services, use of substandard health products, and ensure effective use of grant funds.
• Escalate any HPM, service delivery related risks to GF grant manager and Director, Supply Chain Management lead, as necessary.
• Ensure adherence to the Global Fund policies and reviewing instances of non-compliance and proposing remedial actions;
• Develop mechanism and systems of HPM assurance in NCDC and enable NCDC meet GF requirements and meet targets expected in performance framework and assessments.

Contributing to the development and roll out of strategies and operational policies:

• Involved in specific work streams and deliverables on HPM
• Recognised internally as an expert and source of reference for other colleagues in the other departments;
• Contributing to or leading priority initiatives as coordinated by Head of Supply Chain Management
• Contributing to internal trainings and guidance on Global Fund HPM policies, procedures and tools.

Other specific Responsibilities:

• Manage the inventory for prevention, investigation, detection, and response commodities at the National strategic stockpile warehouses; compile daily inventory logistics management reports for the supply chain management.
• Work with the Supply chain Management Team (SCMT) to support storage and stock movement of all commodities used for investigation, detection and response with a special focus on data capture and reporting.
• Assist with identification, receiving, and validation of all inbound commodities (procurement and donations and reporting same to supply chain Head as a daily report.
• Assist in picking, packaging, labelling of issued items to the facilities in coordination with the supply chain officers and the SCMT
• Support the forecasting and update of the monthly distribution plan for the C19 RM diagnostic test through the provision of utilization data.
• Update weekly stock movement report for review by the Supply chain officer, and onward communication to the SCMT.
• Work with the NCDC Logistics Officers to support proper management of health commodities with a special focus on data capture and reporting
• Support the planning, coordination, and oversight of the implementation of the Global Fund COVID-19 Response Mechanism (C19RM) program to strengthen COVID-19 response in Nigeria in relations to logistics and warehousing
• Support in monitoring and developing program reports of the C19RM. Collate and prepare periodic reports and records on program activities, progress, status reports as required by NACA-PR.
• Coordinate the receipt of and collation of reports on the utilization of diagnostic tests from designated labs.
• Liaise with program officer coordination to ensure requested reports from the laboratory are prepared and available on time to be shared with NACA -PR
• Maintain a working relationship with key stakeholders to ensure achievement of the scheme’s objectives
• Manage communications and attend to all requests from NACA-PR in a prompt manner.
• Help build positive relations within the NCDC team and external parties
• Any other duties assigned by the NCDC Head of supply chain.

Expected Deliverables:

• Support to develop/update of a monthly distribution plan for C19 commodities procured with GF resources.
• Prepare quarterly reports that document stock received, stock status and stock distributed, etc
• Attend weekly meetings of NCDC and NACA teams and follow up on logistics-related action items from the meeting and ensure their prompt implementation
• Contribute to the development of the consolidated quarterly report of NCDC GF C19 RM report that documents achievements, challenges and recommendations of the project.
• Reported to GF supply chain officer coordinating management of GF products.

Qualifications

• Essential: Advanced University Degree in Pharmacy, Medicine or Public Health.

Experience:
Essential:

• Minimum of 5 years of relevant professional experience working in pharmaceutical management, procurement and supply-chain management of health products at national level, including:
• Minimum of 3 years of experience in managing complex PSM situations, managing/mitigating risks related to health products at country, sub-national or international level.
• Experience in developing PSM related policies, operational tools, and guidance
• Experience in developing partnerships on health product selection, uptake of new technologies, procurement and supply management matters at national or sub-national or international level
• Proven track record in leading work streams or teams in multi-cultural environment

Desirable:

• Understanding of public health, logistics and molecular diagnostics
• Diploma or Certificate in Supply chain management
• Master’s in Business Administration is an added advantage
• Experience in both demand and supply side activities related to pharmaceutical management and in particular related to infectious diseases, COVID-19.

Competencies:

• Languages: An excellent knowledge of English (written and verbal).

(adsbygoogle = window.adsbygoogle || []).push({});

Technical Competencies:

• Health Product Management
• Demonstrated sound knowledge and expertise of pharmaceutical management good practices.
• Good understanding of health system operations and legal matters that govern pharmaceutical sector (regulation of pharmaceutical/health products, legal framework on which medical stores operate, flow of funds in health sector, policy decision making structures)
• Demonstrated knowledge and understanding of the complexity of procurement and supply chain management models for health products including demand projections and supply delivery mechanisms/models. Updated on the innovative solutions used across the sector to find sustainable solutions in managing supply chains for health products.
• At least 2 years’ experience of leading GF programme, in supply chain management

Policy Acumen:

• Demonstrates ability to understand and apply GF policies and procedures related to grant management and apply these effectively with a variety of stakeholders.
• Capacity to take the lead in solving complex issues. Adapt policy and guidance to the reality / context.
• Capacity to design an assurance plan to verify adequate implementation of PSM activities, and corrective measures.

Leadership competencies:

• Ability to lead, collaborate and coordinate work and technical assistance at national and sub-national level with technical partners and other donors.
• Detail-oriented and efficient, proactive problem solver
• Skill in organizing work of self and others.

Agency-wide Competencies (for all NCDC Staff):
Rooted in the mission, values, and guiding principles of NCDC and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity, Continuous Improvement & Innovation
• Builds Relationships, Develops Talent
• Strategic Mindset, Accountability & Stewardship.

Application Closing Date
5PM; 30th June 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here for more information

Note

• Candidates should submit on the portal their suitability statement and CV as a single document with the job title clearly indicated as the subject matter on the portal.
• NCDC is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, state origin, sexual orientation or disability.

Location: Nigeria
Reports: Head of the Internal Audit Unit

Job Description

• We seek candidates for the position of Global Fund (GF) Compliance Officer. This individual will provide support as part of the NCDC GF Grant Management Unit (GMU) which oversees the NCDC’s Global Fund Grant.
• The grants include the Resilient and Sustainable Systems for Health (RSSH2) and the COVID-19 Response Mechanism (C-19 RM).
• The Compliance Officer must be proficient in GF policies, processes, and contract requirements.
• He or she must be able to provide clear, applicable, and actionable interpretations of GF policies, processes contractual requirements within the context of the grant implementation and be able to clearly convey and operationalize the requirements to other members of the GMU and relevant NCDC staffs.
• He or she will be responsible for providing policy, process and contractual guidance and support to NCDC staffs, subcontractors and other persons relevant to grant implementation.
• He or she should be able to advise NCDC staff on GF policies. processes, contractual requirements, client compliance issues, and interphase effectively with the LFA, FA and relevant PR staff. He or she must also have project management, systems, organization and team capacity building skills.
• The Compliance Officer will also be a proactive champion for promoting policy, process, and contract compliance as he or she works with both technical and support staffs to ensure the execution of all grant activities and meet GF policy, process and contract requirements.
• The position will require exceptional problem-solving skills, and target driven orientated attitude, excellent communication and organizational skills, and ability to work in a complex, fast-paced, multi-cultural government agency environment with high attention to details.

Specific Responsibilities
GF Policy, Process, Contract Administration and Compliance:

• Provide proposal and concept note development compliance support during all phases of grant implementation, leading the development of compliance-related proposal and concept notes for submission to the PR, as necessary.
• Review terms and conditions of all contract modifications prior to submission to the DG NCDC for approval, ensuring the following:
• Correlation between proposal technical and pricing submissions and resulting modifications.
• Identification of areas for further negotiation, highlighting potential areas of risk.
• Verification of appropriate incorporation of GF policies, processes, and regulations.
• Negotiate award and modification terms and conditions, serving as NCDC point of contact with the PR to ensure terms that are most favourable, mitigating risk to NCDC.
• Drive grant activity implementation review meeting process, initiating, and leading the policy, process and contract compliance orientation and requirements and ensuring ongoing refresher meetings are held periodically as staff join the project.
• Work collaboratively with finance, program management, and technical staff to operationalize GF contract compliance requirements and exhibit a keen understanding of the interrelated nature of compliance with regards to the financial, programmatic, and technical management of the GF grant and execution of grant activities and deliverables on schedule.
• Monitor and advise on contract requirements throughout grant implementation, including timely review and sign-off of all prior approval submissions to the client.
• Participate in Monthly GF grant reviews to stay abreast of current grant activities to proactively flag compliance-related matters.
• Prepare CO prior approval and waiver request packages as may be necessary.
• Establish standards of practice and monitor systems for effective GF policy, process, and contract management, flagging and following up on issues and proffer a follow-up on corrective action.
• Interpret and advise HQ and project staff on Global Fund regulations and guidelines, project specific policies, NCDC policies, Grants & Contracts Department compliance guidance documents and tools reinforcing client requirements and facilitation of comprehension of requirements for in-country staff as needed.
• Develop associated procedures and standards pertaining to the specific requirements of GF grant implementation.
• Work with other grant management unit members to assess and document compliance related issues and ensure correct systems and filing are in place.
• Promotes a project-wide culture of risk management compliance through staff training, ongoing reviews of project systems and procedures, and pro-active identification of potential risk and compliance-related issues.
• Conducts quality assurance (routine reviews and spot checks) of important project documentation, and ensures appropriate systems and procedures are followed and supporting documents are exhaustive and consistent
• Monitor and report on the status of recommendations resulting from verification exercises and internal/external audits
• Liaise with the HR and Finance Department on complex contractual management issues.
• Review prior internal and external GF related audits to identify areas for improvement related to contract management.

Risk Management:

• Provides expert advice and guidance to the NCDC GF project team to manage risk and ensure full compliance with GF regulations, NCDC policies and national guidance.
• Provides guidance to NCDC-GF team and senior management team to achieve balance between requirement for rapid implementation and minimizing potential financial, reputational and audit risks.
• Leads the development and roll out of compliance tools such as: quick compliance reference guides, check list, and related materials – working with project leadership, managers, and other staff members to better ensure efficiency and reduce compliance risks.
• Plan, design and implement the risk management process for the GF project

Subcontract and Procurement Management Support:

• Support the preparation of consent to subcontract requests for approval, as may be required.
• Ensure that due diligence is conducted for all subcontractors identified. This includes reviewing and approving risk-based pre-award assessment questionnaires and supporting documentation, selection and negotiation memoranda, risk-based monitoring plans, and drafting subcontracts for review/approval by the Grants & Contracts Department as may be necessary, including special terms and conditions related to the identified level of risk, to be incorporated in subsequent subcontracts.
• Ensure that site visits and ongoing monitoring of NCDC subcontractors as may be required, are conducted, and documented throughout grant implementation.
• Support the finance and procurement unit to review procurement actions, including non-standard vendor agreements, prior to finalization and execution as directed by the Finance & Admin Manager.
• Liaise with other key stakeholders as may be necessary to support prime contract and subcontract requirements.

Closeout:

• Prepare for contract closeout during the beginning stages of grant implementation, ensuring the close out process is followed by NCDC, ensuring that all programmatic and financial deliverables are submitted on time and have been formally received and acknowledged by the PR.
• Verify that all prior approvals are documented and on file.
• Support the review and approval of asset disposition plans for submission to the PR in time for final disposition directives.
• Ensure the same preparation for any subcontracts issued under the contract.

Training:

• Conduct periodic compliance and programmatic reviews and closeouts trainings in coordination with the HR, Finance, and grants units through mini workshops, sharing of best practices through webinars, and/or linking NCDC GF team.
• Following organizational guidelines and procedures developed by the Grant Management Unit, evaluate in-country risk and design relevant training plans related to both NCDC and PR subcontractor knowledge.
• Develop clear guidance, tools, templates, and processes for project team members on the requirements for PR and GF approval requests and other contractual requirements and documentation.
• Provide training and continual refresher training on guidance, tools, and processes as well as PR and GF contractual requirements and documentation. Ensure all materials are readily accessible through the grant’s knowledge management unit.
• Serve as a quality control and assurance officer for guidance and outputs to ensure consistently high standards.
• Train grant staff on GF policy, processes, and contractual requirements, required documentation and completion of approval request and waiver packages as needed including through one-on-one mentoring, small group trainings, corporate training programs, and information dissemination.
• Within the GF funded project, the compliance officer develops and institutionalises mechanism and processes for compliance and oversight based on good practices and learning
• Perform other duties and responsibilities as required.

(adsbygoogle = window.adsbygoogle || []).push({});

Key Working Relationships:

• Internal: DG NCDC, Director Special Duties, Grant Management Unit, Global Fund Thematic Focal persons
• External: NACA GF Portfolio Manager, NACA GF Portfolio Team, Ministry of Health, FA, LFA, GF Sub-recipients, USAID, CDC, UN agencies, other Global Fund SR.

Basic Qualifications
What are we looking for?

Education:

• Master's Degree in Business Administration, Accounting, Finance, Auditing or related field is required.
• At least 7 years or related experience. Equivalent combination of related education and experience may be substituted.
• At least 5 years of experience related to compliance oversight and management.
• At least 1 year of supervisory experience preferred

Certifications:

• Certification as a certified Public Accountant, Chartered Accountant, Certified Internal Auditor or equivalent is desirable.

Experience:

• A minimum of 5 years of progressive responsible experience in financial compliance, audit, internal audit, risk management at the national or international level is required and with a master’s degree;
• Experience with audits of development aid programme or the projects funded by international donors and institutions is desirable;
• Demonstrated experience performing operations reviews and analyses of budget vs. actual expenditures is required;
• Demonstrated experience interacting with senior management and leadership in localizing corporate governance and compliance practices;
• Strong overall management acumen and ability to align governance, risk and localization requirements with the realities of the organization’s work environment;
• Knowledge of the Global Fund policies and guidelines is a plus;
• Prior work history adhering to GF policy, processes and procurement processes;
• Ability to write well with attention to detail in order to compose reports, presentations, and emails in an organized, logical, and concise manner, conveying complex compliance requirements and explaining nuances;
• Experience responding to audit inquiries, working closely with external parties to ensure a high degree of compliance;
• Demonstrated project management and organizational skills – especially with time-sensitive work;
• Strong people-focused emotional intelligence, understanding perspectives of internal clients, while maintaining balance of mitigating risk for NCDC;
• Ability to collaborate and participate in teams with a can-do, positive attitude;
• Stellar communication skills and an ability to develop strong partnerships, especially in a diverse, global environment;
• Ability to think logically and analytically, rapidly assess diverse information, and draw make sound judgements;
• Excellent organizational, systems thinking, time management, prioritization skills, and attention to detail are required.

Required Languages:

• English fluency required.

Travel:

• Must be willing and able to travel up to 10%

Agency-wide Competencies (for all NCDC Staff):
Rooted in the mission, values, and guiding principles of NCDC and used by each staff member to fulfil his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Application Closing Date
5PM; 30th June 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here for more information

Note

• Candidates should submit on the portal their suitability statement and CV as a single document with the job title clearly indicated as the subject matter on the portal.
• NCDC is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, state origin, sexual orientation or disability.

Location: Nigeria
Reports: NCDC GF C19RM Grant Manager

Job Description

• We seek candidates for the position of Global Fund (GF) C19RM Monitoring and Evaluation Specialist.
• This individual will provide support to NCDC GF Grant Management Unit (GMU) which oversees the NCDC’s Global Fund Grants.
• The grants include the Resilient and Sustainable Systems for Health (RSSH2) and the COVID-19 Response Mechanism (C-19 RM).
• NCDC seeks a Monitoring and Evaluation Specialist to provide technical leadership to develop the program framework, plans, and indicators to capture project performance results and provide effective, accurate, and timely monitoring, evaluation and reporting of all project activities.
• Lead the tracking, documentation and reporting of C19RM grant implementation progress and results.
• He/she will also be responsible for generating periodic programme implementing reports and assessment reports, setting up and operationalization of effective monitoring and evaluation system for the C19RM grant.
• The M&E Specialist will work closely with the M&E team to design, implement and supervise the program’s M&E activities, ensuring that lessons learned are integrated into program implementation to continuously improve quality of interventions and outcomes.
• The M&E Specialist is responsible for documenting and disseminating program successes and challenges.
• The overall objective of this position is to set up an operational monitoring and evaluation system for C19RM programme, develop an M & E framework, operational manual and tools to effectively monitor the progress and achievement of the C19RM programme

Specific Objectives
The specific objectives of the assignment are to:

• Develop an M & E system that aligns with GF guidelines. M & E system should consider:
  • What needs to be measured?
  • What is the most appropriate source of information that needs to be collected?
  • How to collect the information and how often? How to store and analyze data?
• Produce an M & E framework and operational manual for the NCDC-EMT gateway
• Formulate a set of relevant, simple and clear indicators to monitor the project outputs. Identify sources of verification
• Design data collection forms, reporting forms and formats for capturing quantitative and qualitative data
• Design M & E templates and database for storing information/data for the programme
• Identify and review M & E needs and establishing necessary practical procedures and measures to operationalize M & E (data collection and processing) for the C19RM Produce a manual that includes the above and guides project coordination in processing, analyzing, evaluating and reporting the information.
• Develop training package and organize capacity building training of the M & E focal person(s) and PIU team.

(adsbygoogle = window.adsbygoogle || []).push({});

Specific Responsibilities
Develop and manage the NCDC C19RM M&E System:

• Lead M&E and programmatic risk assurance mechanism for data and program quality
• Manage and lead the development of a risk assurance plan linked to program and data quality including risk mitigation measures and assurance mechanisms.
• Develop C9RM log-frame; results matrix , indicators and M & E operations manual which will include:Detailed M&E Plan; data management processes/ systems; Data Quality Parameters; how to ensure Data Quality; Indicators and Instruments; Instructions for Completion of Instruments, Quality Control and reporting
• Coordinate monitoring activities and inputs required of other team members
• Anticipate, plan and support reporting requirements
• Adhere to the operation manual and ensure the integrity of the M&E system, including creating tools and databases for the NCDC GF C19RM implementation.
• Notify the C19RM Grants Manager on a regular basis on the status of indicators and challenges encountered or foreseen for resolution
• Alert respective Grant Management Unit team members on corrective actions required to avoid delays in implementation, including flagging operational issues and risks requiring timely actions.
• Provide guidance on resolving bottlenecks related to data collection, reporting and delivery of quality services.
• Incorporate field and technical team feedback to ensure the continuous improvement of data management systems

Data collection:

Collect and document project activities and progress towards achieving the specified outputs

• Work with other Grant management Unit (GMU) Team members to monitor and collect relevant data; to be used for assessing monitoring strengths, weaknesses and gaps in grant implementation and for reporting.
• Collate and analyse data and produce monthly, quarterly and annually or as required for decision making
• Conduct routine data quality assessments to improve the quality of programme data.

Data analysis and use:

• Review and analyse data from various sources such as routine data systems, program reviews, evaluations, health facility assessments, surveys and special studies.
• Ensure use of data for program improvement, efficiencies, and reprogramming.
• Inform the funding decisions to ensure adequate funds are available for necessary actions.
• Promote use of data by policy makers and program implementers for effective planning, allocation and utilization of resources.

Write and document M&E reports:

• Anticipate, plan and support C19RM reporting requirements. Draft monthly summary log, quarterly and annual programme implementation reports, in collaboration with GMU team members for internal and external dissemination
• Receive and incorporate feedback into the M&E reports from the PR and GF Country Team.
• Disseminate reports, in appropriate formats, to audiences specified in the manual and others as may be required. Ensure relevant and timely M&E information is provided in user-friendly formats to key stakeholders

Surveys and Evaluation:

• Liaise with Grants Manager and other Grants management Unit members to ensure that all C19RM activities are implemented in strict adherence to accountability requirements.
• Lead the conduct relevant evaluations for ongoing grant activities
• Ensure that GMU team members learn from all evaluations of completed grant activities for improved decision making and adjustments and realignment of grant activities.
• Lead and/or coordinate assessments, evaluations and performance evaluation tasks including planning and reporting on the same.
• Assist in the development of TOR for surveys and consultant recruitments/ selection as may be needed.
• Lead the review of survey reports to ensure quality and accurate reporting.

Learning and Accountability and capacity building:

• Lead accountability and learning initiatives
• Lead monitoring review and evaluation of components of the C19RM grant.
• Promote and guide quality in the implementation of C19RM activities, and ensure critical gaps are identified and addressed
• Coordinate monitoring activities and inputs required of other team members

Other duties:

• Collaborate and supervise the RSSH 2 M & E officer, M & E support staff and data collectors and adhoc data entry persons
• Lead the participation of monthly, quarterly, annual or other termly C19RM grant review and workshops
• Suggest M&E strategies to GMU team members for improving efficiency and effectiveness of grant implementation.
• Assist in coordinating and implementing programme activities
• Perform other duties as required.

Qualifications / Requirements

• Master's or Bachelor’s Degree in Public Health, Statistics, Information Technology, Computer Science, Economics, Monitoring and Evaluation, and Demography or any other related field.
• A minimum of 7 years of relevant experience (3 years for holders of relevant Masters degree) in monitoring and evaluating complex large or long-term development projects in health sector.Proven expertise in quantitative and qualitative methodologies, operations research, health management information systems, reporting, data quality assessments, data analysis and presentation and setting up and managing M&E systems that track performance as per the objectives
• Experience in developing M&E frameworks, policies, tools, and guidance.
• Strong experience in data processing and analysis, writing comprehensive reports, and presentation of results and recommendations to diverse audience.
• Great interpersonal and communication (oral and written) skills and the ability to work well within a multi-cultural environment.
• In-depth experience in broader public health with a strong development orientation backed with excellent management capabilities.
• Highly motivated and takes initiative in managing work, self and others
• Knowledge of M&E methods, the logical framework approach and planning strategies
• Good understanding of quantitative and qualitative research methods.
• Experience of planning and implementing M&E systems
• Demonstrated experience of statistical packages and/ or data analysis software (e.g. SPSS, Excel, Epi Info) and advanced computer skills (word-processing, spread sheets, and databases) are essential
• Experience of monitoring Donor projects especially GF supported projects is desirable
• Solid understanding and experience of strategic, organizational and management issues.
• Solid understanding of Global Fund processes and the Global Fund New Funding Model.

(adsbygoogle = window.adsbygoogle || []).push({});

Technical Competencies:

• Ability to apply sound knowledge of M&E, public health and disease program management, to inform investment decisions of the Global Fund
• Ability to apply sound knowledge and understanding of M&E tools, policies and guidelines, to ensure effective implementation of M&E-related activities
• Ability to solve complex issues with minimum guidance and supervision, and to adapt policy and guidance to the country reality and context
• Ability to take the lead in solving complex issues. Adapt policy and guidance to the reality and context.

Agency-wide Competencies (for all NCDC Staff):
Rooted in the mission, values, and guiding principles of NCDC and used by each staff member to fulfil his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship.

Application Closing Date
30th June, 2022 (5pm).

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here for more information

Note

• Candidates should submit on the portal their suitability statement and CV as a single document with the job title clearly indicated as the subject matter on the portal.
• NCDC is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, state origin, sexual orientation or disability.

Recent Posts:

[recent_post_slider design="design-4" category="" dots="false"]