🇳🇬 Job Vacancies @ ECOWAS Parliament

Abuja | Nigeria Posted 1 year ago Posted on Accounting / Audit / Finance, Human Resources / Recruitment, Inventory / Store Keeping, Procurement / Purchasing

ECOWAS Parliament was established by the ECOWAS Revised Treaty of 24 July 1993 as one of the Institutions of the Community. The Parliament is the House of Representatives of the peoples of the Community. It is composed of 115 Representatives from the 15 Member States of ECOWAS: Benin, Burkina Faso, Cape Verde, Côte d’Ivoire, The Gambia, Ghana, Guinea, Guinea Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone and Togo.

We are recruiting to fill the following positions below:

1.) Human Resource Officer
2.) Procurement Officer
3.) Committee Clerk (x2)
4.) Accounting Assistant
5.) Stores Assistant
6.) Protocol Assistant (x3)

See job details and how to apply below.

1.) Human Resource Officer

Job Title: Human Resource Officer

Location: Abuja
Grade: P3/P4
Status: Permanent
Directorate: Administration & Finance
Division: Human Resource Division
Line Supervisor: Principal Officer, Human Resources

Role Overview

Under the supervision of the Principal Officer, Human Resources, the incumbent shall contribute in providing support in the various human resources functions at the Parliament.

Role and Responsibilities

Contribute to implementing HR policies and resolving any related issues; give explanations, provide clarifications and make recommendations for resolving issues in the course of policy implementation;
Assist the Principal Officer in managing recruitment processes, carrying out relevant background checks on new employees, and managing their integration into the work force;
Contribute to career development, capacity building, succession planning and overall progression of the work force;
Contribute to the administration of the performance management process and follow-up actions; carry out needs assessment and design and implement staff training/development plans;
Manage the staff leave and absences function;
Assist in providing various staff services: healthcare, various referral letters, education related services, installation of new staff, dispatch of retired staff, etc.;
Prepare periodic HR reports for various purposes;
Performs other related duties as may be assigned from time to time.

Academic QualificatIons and Experience

Bachelor's Degree in Human Resources, Social Sciences or Humanities from a recognized University.
5 years relevant work experience in human resources, administration or related field, is required;
Basic technical knowledge of human resources management including professional work experience in human resources operations;
Knowledge of human resources business processes relating to recruitment, training and development, performance management, career management, compensation, etc.;

Age Limit:

Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS Key Competencies:

Ability to persuade/influence others to consider a certain point of view, adopt a new idea or implement new methods and practices;
Ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities;
Ability to respect chain of command in an appropriate manner;
Ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval;
Ability to utilize the Code of Ethics to manage self, others, information and resources;
Ability to mentor others and create feedback loops with supervisors, colleagues and the subordinates to build strong working relationships and improve performance.
Contribute to maintaining organizational unit’s performance goals and standards.
Interpersonal skills with ability to keep a client informed of progress or setbacks in projects of relevance to timeline, quality and quantity;
Ability to proactively interact with clients and build strong trusting relationships based on mutual respect and regular discussions;
Ability to establish and sustain professional credibility with clients/stakeholders in a manner that anticipates their need, mitigates issues and that carefully balances professional obligations with the need to be sensitive and responsive to their needs;
Ability to counsel, advise, consult and guide others on matters pertaining to assigned client service responsibilities and established client service standards;
Demonstrate respect for cultural differences, fairness and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race and religion;
Understanding of diverse cultural views especially within West Africa, with sensitivity to group differences; ability to challenge bias and to practice tolerance and empathy;
Ability to listen actively, consider people’s concerns and apply judgement, tact and diplomacy;
Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths;
Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
Ability to encourage, empower, and advocate for people in an unbiased and transparent manner.
Knowledge of ECOWAS institutions, sectors, programmes and policies;
Knowledge of ECOWAS internal operational requirements of programs, projects, services and systems required to achieve work assignments and meet performance goals;
Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others;
Knowledge of the ECOWAS culture, structures and performance issues and priorities impacting assigned responsibilities;
Knowledge of member states development trends, indicators, challenges and opportunities as it relates to project/programme assigned to own position.
Ability to study data/information from a variety of sources, identify anomalies, trends and issues, present findings, and make recommendations;
Ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance and performance targets;
Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals;
Ability to use evidence and research to inform policies and programs and identify relevant and appropriate sources of information, including stakeholders, regional institutions and/or internal committees.
Demonstrate operational computer proficiency using appropriate tools;
Ability to make sound use of graphics and tables to effectively present numerical data to write semi-complex technical reports/proposals and edit/check templates, letters, etc.
Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means;
Exhibit interpersonal skills, make presentations, express opinions and debate ideas with others in a constructive manner;
Proficiency in information communication technologies (ICT);
Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
Ability to develop, implement an individual action plan for achieving specific work goals;
Identify, organize and monitor tasks throughout to facilitate execution;
Ability to contribute and/or lead on projects as per accepted project management standards and techniques, to co-ordinate contributions by others to set and meet deadlines;
Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators and risks;
Ability to identify, collect and assess indicators to monitor performance and to take proactive remedial action as required.

Salary (Annually)

P3 - UA49,106.81 (USD77,480.72)
P4 - UA56,591.37 (USD89,289.87)

Application Closing Date
15th May, 2023.

Method of Application
Interested and qualified candidates should download the Application Form below, fill it out correctly, attach a Curriculum Vitae (CV) and a Motivation Letter and send to: b37hreofficer@parl.ecowas.int using the Job Title as the subject of the email.

Click Here To Download Application Form (Ms Word)

Click Here For More Information

Note: In line with ECOWAS policy, the vacancies are, in the first instance, being published internally for the interest of candidates from ECOWAS Institutions only. Accordingly, interested and qualified staff of all ECOWAS Institutions and Agencies are kindly requested to apply.

2.) Procurement Officer

Job Title: Procurement Officer

Location: Abuja
Grade: P3/P4
Status: Permanent
Directorate: Administration & Finance
Division: General Administration & Conference
Line Supervisor: Principal Officer, General Administration & Conference
Supervising: Procurement Assistant

Role Overview

Under the supervision of the Principal Officer, General Administration and Conference, the incumbent has the responsibility for the management of the daily procurement activities in the Parliament, from the request to the delivery of goods and services.

Role and Responsibilities

Prepare and Execute procurement plans to support business and operational needs based on requirements stated in the business plans and budgets of departments
In liaison with Finance, ensure timely funding, and/or resolution of any funding issues in relation to procurement activities
Maintain awareness of market conditions, including source lists, price availability and competitiveness, and ensure that costs are fair and reasonable prior to approving any purchase
Assist the various Department in the finalization of the terms of reference or specifications for their various needs and make recommendations to ensure compliance with rules and procedures of ECOWAS for Goods and services
Prepare bidding documents including draft contracts and other procurement documents, as directed by the Head of Procurement
Prepare all the notices for publication (Invitation for Bids, Prequalification notices) as agreed upon
Keep track of the status of each procurement – from request to delivery or receipt by the requester – ensuring that priorities are met
Assist the evaluation Committee in the evaluation of Bids and ensure compliance with rules and procedures
As secretary to the evaluation Committee, prepare all the evaluation reports in line with the decisions of the Committee
Finalize all Contracts for signature and monitor in liaison with the User Department their implementation
Produce/provide quarterly reports covering goods and services purchased in implementation of the approved procurement plan
Maintain a central register of main contracts to accurately record the status of contracts with suppliers, develop appropriate database for key suppliers, main contractors and Consultants and track service level agreements with vendors, Contractors and Consultants
Ensure a proper archiving of all Procurement related documents (Procurement Plan, Tender Dossiers, Publications, evaluation reports, contracts)
Undertake any other official duties assigned by his/her superiors.

Academic Qualifications and Experience
Education:

A Procurement Officer with Advanced University Degree (Minimum of Bachelor's Degree or equivalent) in Business Administration, Public Administration, Engineering, Public / Commercial Law or other related field.
Relevant training certificate in Procurement of Goods /Services, works and intellectual services shall be considered as an added advantage.

Experience:

At least Five (05) years’ experience in Public Procurement with experience of procurement procedures of development partners such as World bank, AFDB, or European Union.

AgeLimit:

Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS Key Competencies:

A good knowledge and understanding of the procurement process, methods of Procurement and preparation of bidding documents for goods and services ;
Understands negotiation principles and techniques;
Ability to develop strategic relationships with key suppliers and to maintain supplier development techniques;
Ability to plan and organize the procurement process;
Understanding of the importance of Audit and financial compliance and its impact on the procurement process;
knowledge of all operational processes to identify and evaluate weaknesses in surveillance controls; ability to strengthen processes to actively mitigate/eliminate potential for non-compliance and breech of ethics; ability to create pattern analysis and statistical models of processes and controls to detect anomalies/weaknesses.
Good knowledge of an Enterprise Resource Planning (ERP) such as SAP Material Management modules shall be an added advantage.
Strong skills in the MS Office suite of applications including Excel, Word, PowerPoint, Project, e-mail and internet programs
Critical analysis and listening skills
Excellent ability to prepare reports and documents and comfortably defend them
Communications skills with a proven ability to convey information clearly and concisely
Strong organizational skills with the ability to prioritize work load, handle multiple tasks simultaneously and attend to detail
Demonstrated integrity, objectivity, and confidentiality.

Salary (Annually)

P3 - UA49,106.81 (USD77,480.72)
P4 - UA56,591.37 (USD89,289.87)

Application Closing Date
15th May, 2023.

Method of Application
Interested and qualified candidates should download the Application Form below, fill it out correctly, attach a Curriculum Vitae (CV) and a Motivation Letter and send to: b37procurofficer@parl.ecowas.int using the Job Title as the subject of the email.

Click Here To Download Application Form (Ms Word)

Click Here For More Information

3.) Committee Clerk (x2)

Job Title: Committee Clerk

Location: Abuja
Grade: P2/P3/P4
Status: Permanent
Directorate: Parliamentary Affairs & Research
Division: Parliamentary Business Division
Line Supervisor: Principal Parliamentary Affairs Officer

Role Overview

Under the supervision of the Principal Officer, Parliamentary Business, the incumbent serves as administrator, coordinator and adviser to the Parliamentary Committees to which they are assigned, and assists the Principal Officer in managing the business of he Plenary and Committees.

Role and Responsibilities

Assists in preparing the draft agenda of Parliamentary Sessions;
Assists in drafting minutes of the proceedings of Plenary Sessions and draft reports of Parliamentary Sessions;
Plans and organises the activities of Committees in liaison with relevant units of the General Secretariat;
Prepares the draft agenda and draft work programmes of the Committees;
Prepares draft speeches for Committee meetings;
Conducts research and gathers information and documentation required for the work of the Committees;
Proposes conference topics for the deliberations of the Committees;
Prepares Terms of Reference (TOR) for the meetings of the Committees;
Identifies and contacts resource persons for the meetings of the Committees;
Liaises with the relevant Departments of the Commission responsible for the areas of competence of the Committees to which one is assigned;
Undertakes studies and research as well as prepares memoranda as may be determined by the Committees, the Secretary General or the Speaker of Parliament;
Performs any other duties as may be assigned from time to time.

Academic QualificatIons and Experience

Bachelor's Degree or equivalent in International Relations, Political Science, Law, Public Administration or a related field from a recognized University.
2 years of progressively responsible professional working experience in political science, political affairs, international relations, law, mediation, conflict resolution, or related area is required;
knowledge and understanding of ECOWAS agency or institutional mandate, international non-proliferation theories, concepts and developments and ECOWAS strategies, including cooperation with Member-States and international organizations;
knowledge and understanding of ECOWAS agency/institution’s relations with national and regional agencies, International organizations and other international and diplomatic institutions;
Ability to liaise between ECOWAS members and Staff with the government of the country of residence, in focus areas;

Age Limit:

Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS Key Competencies:

Ability to motivate self and/or others to engage in and successfully complete tasks at hand;
Demonstrated experience leading conversations that will either provide participants with new information, ideas or awareness or elicit feedback;
Ability to positively influence co-workers when faced with challenges and work problems to help trigger solutions and build confidence;
Ability to respect chain of command in an appropriate manner;
Ability to lead in the management of own career and performance and to seek assistance/coaching when required.
Well-developed client service skills including a positive attitude, creative thinking skills, good work ethic, teamwork experience, time management skills, flexibility;
Ability to take initiative to resolve problems and improve quality and/or quantity of work by identifying alternative solutions and discussing appropriateness/approach with supervisor;
Strong desire to help others and capacity to empathize to generate mutual understanding;
Ability to work as part of a team in supporting and addressing the needs of clients and stakeholders;
Ability to multitask and to meet client service/stakeholder management standards and objectives of pertinence to assigned responsibilities.
Ability to perceive the moods and feelings of others from various cultural backgrounds, and to understand interests, needs, and perspectives so as to prevent/address misunderstandings and complaints;
Well-developed ability to relate well with people from varied backgrounds and sound understanding of diverse cultural differences especially within west Africa;
Ability to listen attentively to people’s ideas, requests and concerns and to understand and internalize the need for diversity management in every day workplace practices;
Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
Ability to factor in diversity when providing services, responding to requests, recognizing and releasing preconceived notions and stereotypical views of certain groups and individuals.
Basic understanding of the ECOWAS organization mandate and its functions;
Ability to explain the ECOWAS programs and projects relevant to tasks and demonstrated understanding of data used by the department/institution/agency, including knowing where data resides in the system, the ability to see how the data in the system interrelates and how data entries and changes may impact data in other parts of the system.
Knowledge of ECOWAS routine procedures and practices as it relates to assigned responsibilities;
Ability to apply ECOWAS standards in emailing, reporting, correspondence, etc. and to accept and implement changes as directed.
Excellent numeracy skills with the ability to collect, collate, classify and summarize data systematically.
Demonstrated ability to assist in conducting primary and secondary research activities in accordance with instructions and/or best practices in research techniques (e.g. interviews, tests, desk research);
Ability to identify inconsistencies in reasoning and to articulate findings clearly;
Ability to use creativity and initiative in the generation of alternative solutions to a problem;
Ability to gather, analyze and arrange information in a logical sequence.
Ability to provide useful feedback when asked and to use feedback constructively when given;
Demonstrated ability to use computers with superior word-processing skills and proficiency in the use of data base (e.g. access), spreadsheets (e.g. excel), inter/intranet, email and social media;
Tact, diplomacy and well-developed interpersonal skills;
Ability to write accurate, clear and well-organized text;
Proficiency in information communication technologies (ICT);
Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
Well established time management skills with the ability to make well considered/reasoned decisions regarding own work and to follow them through;
Ability to use action planning skills, set priorities, develop work goals and identify the steps needed to achieve goals of relevance to own work area;
Ability to work well and meet objectives of tasks when under pressure or when exposed to uncertainties, challenges and/or changing work environments;
Ability to understand and contribute to team/work unit goals and plans as well as to collective decision-making.

Salary (Annually)

P2 - UA42,916.53 (US$67,713.70)
P3 - UA49,106.81 (USD77,480.72)
P4 - UA56,591.37 (USD89,289.87)

Application Closing Date
15th May, 2023.

Method of Application
Interested and qualified candidates should download the Application Form below, fill it out correctly, attach a Curriculum Vitae (CV) and a Motivation Letter and send to: b37committeeclerk@parl.ecowas.int using the Job Title as the subject of the email.

Click Here To Download Application Form (Ms Word)

Click Here For More Information

4.) Accounting Assistant

Job Title: Accounting Assistant

Location: Abuja
Grade: G4/G5/G6
Status: Permanent
Directorate: Administration and Finance
Division: Finance
Line Supervisor: Accountant, Financial Reporting & Treasury

Role Overview

Under the supervison of the Accountant, the incumbent shall assist in delivering financial services to the Parliament.

Role and Responsibilities

Booking of invoices;
General Ledger: preparation of various accounting journals,
Analysing of open items;
Providing operational support on accounts payable for regularising anomalies;
Assisting with the calculation of accruals/advances for inclusion in financial statements;
Providing necessary support to the year-end audit process by preparing schedules and supporting documents; Reviewing and updating the operating manuals;
Act as back-up to other Accountants as and when required;
Perform any other duties as may be assigned from time to time.

Academic QualificatIons and Experience

Ordinary National Diploma/ Brevet de Technicien Superior (BTS) or equivalent in Accounting or Finance from a recognized University/Institution.
2 years progressive experience in Accounting, Finance, Budget, Business Administration or related area is required;
Knowledge of transactional based accounting activities such as budgeting, payroll, vendor claims processing, reconciliation and financial reporting as related to assigned responsibilities;
Ability to identify and resolve accounting data discrepancies and operational problems.

Age Limit:

Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS Key Competencies:

Ability to provide suggestions based on own observations that will improve the way work is accomplished and confidently lead on their implementation as requested.
Demonstrated experience working effectively as a team member, mentoring teams and occasionally leading on discussions and/or replacing other leading roles as required.
Ability to support the team by keeping abreast of the team’s initiatives, events and needs, assisting team leaders as required.
Ability work under pressure and be dependable for results.
Ability to take responsibility for own career and performance and to regularly and independently engage in self-assessment activities.
Ability to develop and maintain skills and expertise required to perform in the role effectively.
Excellent work ethics, positivity, motivation, flexibility and problem-solving skills to carry out tasks associated with position.
Ability to take initiative to resolve semi-routine problems and make recommendations to improve the quality/quantity of services to clients.
Ardent desire to help others in a variety of circumstances of relevance to own work area and to refer to appropriate person for further assistance as required.
Ability to work as part of a team in articulating the needs of clients .
Ability to manage own time effectively and meet service standards and objectives related to assigned responsibilities.
Understands how to access internal resources or services to enhance cultural awareness and actively seeks to improve multicultural skills when interacting with others with culturally and linguistically diverse backgrounds, especially within west Africa.
Ability to listen attentively to people’s ideas, requests and concerns and to understand, internalize and develop diversity management skills in accordance with ECOWAS rules/policies.
Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Ability to recognize preconceived notions and stereotypical views of certain groups and individuals and to successfully adopt inclusive and culturally appropriate behaviors.
Basic understanding of the ECOWAS organizations mandate and its functions, particularly those of own institution/agency.
Knowledge of ECOWAS routine procedures and practices as it relates to assigned responsibilities and work tools.
Ability to apply ECOWAS standards for emailing and other routine tasks and to keep records, and information pertaining to assigned work in accordance with rules and regulations.
Ability to apply ECOWAS procedures relevant to tasks and demonstrate understanding of associated systems, processes, rules and/or standards sufficiently to explain their necessity and to identify errors and consequences.
Numeracy skills with the ability to collect, collate, classify and summarize data following clear and simple instructions.
Ability to be innovative with established procedures with a view of improving performance and/or outputs.
Ability to detect and correct errors and to keep accurate records of simple indicators/information.
Ability to gather and arrange information and data in a simple and understandable manner.
Ability to provide accurate and complete information to supervisor/co-workers/clients as requested, using good judgment, tact and diplomacy.
Ability to use computers with advanced word-processing skills including a working knowledge of spreadsheets, database, inter/intranet, email and social media.
Ability to read/listen and understand routine instructions and carry them out with limited supervision.
Ability to produce clear, concise, logical and grammatically correct written material in the three ECOWAS official languages and to have equal verbal language proficiency.
Ability to address issues with others in a candid, polite , timely and straightforward manner.
Proficiency in information communication technologies(ICT).
Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
Ability to organize routine work tasks, to identify solutions to address conflicting priorities or Uncertainty in carrying out new or changing tasks.
Ability to develop work goals and identify the steps needed to achieve these goals.
Ability to understand and contribute to team or work unit goals as directed by supervisor.
Ability to work within well-established office practices and balance multiple tasks within set deadlines.

Salary (Annually)

G4 - UA20,166.30 (US$31,818.39)
G5 - UA25,527.53 (USD40,277.34)
G6 - UA30,178.98 (USD47,616.39)

Application Closing Date
15th May, 2023.

Method of Application
Interested and qualified candidates should download the Application Form below, fill it out correctly, attach a Curriculum Vitae (CV) and a Motivation Letter and send to: b37accountantassistant@parl.ecowas.int using the Job Title as the subject of the email.

Click Here To Download Application Form (Ms Word)

Click Here For More Information

5.) Stores Assistant

Job Title: Stores Assistant

Location: Abuja
Grade: G4/G5/G6
Status: Permanent
Directorate: Administration and Finance
Division: General Administration and Conference Division
Line Supervisor: Administrative Officer

Role Overview

Under the supervision of the Administrative Officer, the incumbent will assist in providing stores services to the Parliament in order to ensure the availability, at all times, of essential and regularly used materials.

Role and Responsibilities

Keep custody of all stock/consumables of the Institution
Ensure adequate and timely replenishment of stock.
Receive deliveries from suppliers after ensuring all item specifications and supply lead-times are as specified in Purchase Orders or supply contract.
Ensure the conformity of items on Purchase Order/Supply contract with supplier’s invoice and delivery note/waybill, before generating a Goods Receipt Note for onward transmission to Finance for payment processing.
Issue out stock/consumable items to user units/divisions/departments after necessary approvals.
Constantly monitor stock levels to avoid stock-outs and waste of items through expiry and also the waste of space.
Update stock records
Generate periodic stock reports as needed by Management.
Carry out periodic physical inventory count of stock.
Ensure adequate use of space and temperature in stores.
Ensure the cleanliness and safety of consumables and staff in stores.
Assist in accounting for the fixed assets of the Institution.
Perform other tasks as may be assigned.

Academic QualificatIons and Experience

Ordinary National Diploma in Purchasing and Supply, Stores Management, Supply Chain Management, Business Administration or related field from a recognized University/Institution.
2 years of progressively responsible working experience in Stores Management or related services;
Knowledge of the Material Management module of SAP is a plus.

Age Limit:

Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS Key Competencies:

Ability to provide suggestions based on own observations that will improve the way work is accomplished and confidently lead on their implementation as requested.
Demonstrated experience working effectively as a team member, mentoring teams and occasionally leading on discussions and/or replacing other leading roles as required.
Ability to support the team by keeping abreast of the team’s initiatives, events and needs, assisting team leaders as required.
Ability work under pressure and be dependable for results.
Ability to take responsibility for own career and performance and to regularly and independently engage in self-assessment activities.
Ability to develop and maintain skills and expertise required to perform in the role effectively.
Excellent work ethics, positivity, motivation, flexibility and problem-solving skills to carry out tasks associated with position.
Ability to take initiative to resolve semi-routine problems and make recommendations to improve the quality/quantity of services to clients.
Ardent desire to help others in a variety of circumstances of relevance to own work area and to refer to appropriate person for further assistance as required.
Ability to work as part of a team in articulating the needs of clients .
Ability to manage own time effectively and meet service standards and objectives related to assigned responsibilities.
Understands how to access internal resources or services to enhance cultural awareness and actively seeks to improve multicultural skills when interacting with others with culturally and linguistically diverse backgrounds, especially within west Africa.
Ability to listen attentively to people’s ideas, requests and concerns and to understand, internalize and develop diversity management skills in accordance with ECOWAS rules/policies.
Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Ability to recognize preconceived notions and stereotypical views of certain groups and individuals and to successfully adopt inclusive and culturally appropriate behaviors.
Basic understanding of the ECOWAS organizations mandate and its functions, particularly those of own institution/agency.
Knowledge of ECOWAS routine procedures and practices as it relates to assigned responsibilities and work tools.
Ability to apply ECOWAS standards for emailing and other routine tasks and to keep records, and information pertaining to assigned work in accordance with rules and regulations.
Ability to apply ECOWAS procedures relevant to tasks and demonstrate understanding of associated systems, processes, rules and/or standards sufficiently to explain their necessity and to identify errors and consequences.
Numeracy skills with the ability to collect, collate, classify and summarize data following clear and simple instructions.
Ability to be innovative with established procedures with a view of improving performance and/or outputs.
Ability to detect and correct errors and to keep accurate records of simple indicators/information.
Ability to gather and arrange information and data in a simple and understandable manner.
Ability to provide accurate and complete information to supervisor/co-workers/clients as requested, using good judgment, tact and diplomacy.
Ability to use computers with advanced word-processing skills including a working knowledge of spreadsheets, database, inter/intranet, email and social media.
Ability to read/listen and understand routine instructions and carry them out with limited supervision.
Ability to produce clear, concise, logical and grammatically correct written material in the three ECOWAS official languages and to have equal verbal language proficiency.
Ability to address issues with others in a candid, polite , timely and straightforward manner.
Proficiency in information communication technologies(ICT).
Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
Ability to organize routine work tasks, to identify solutions to address conflicting priorities or Uncertainty in carrying out new or changing tasks.
Ability to develop work goals and identify the steps needed to achieve these goals.
Ability to understand and contribute to team or work unit goals as directed by supervisor.
Ability to work within well-established office practices and balance multiple tasks within set deadlines.

Salary (Annually)

G4 - UA20,166.30 (US$31,818.39)
G5 - UA25,527.53 (USD40,277.34)
G6 - UA30,178.98 (USD47,616.39)

Application Closing Date
15th May, 2023.

Method of Application
Interested and qualified candidates should download the Application Form below, fill it out correctly, attach a Curriculum Vitae (CV) and a Motivation Letter and send to: b37storesassistant@parl.ecowas.int using the Job Title as the subject of the email.

Click Here To Download Application Form (Ms Word)

Click Here For More Information

6.) Protocol Assistant (x3)

Job Title: Protocol Assistant

Location: Abuja
Grade: G4/G5/G6
Status: Permanent
Directorate: Office of Secretary General
Division: Protocol Division
Line Supervisor: Protocol Officer

Role Overview

Under the supervision of the Protocol Officer, the incumbent will assist in providing protocol services to the Parliament.

Role and Responsibilities

Assist in providing protocol services to Members of Parliament, staff and guests of the Parliament during meetings official ceremonies, visits, receptions, luncheons and other social functions;
Assist in the acquisition of ECOWAS Laissez-passers, diplomatic number plates, residence permits, etc.;
Assist in liaising with partner institutions within the Diplomatic Community, such as Governments, missions, delegations, governmental and non-governmental bodies;
Facilitate official travel by assisting in the acquisition of visas and air tickets;
Perform other tasks as may be assigned.

Academic QualificatIons and Experience

Ordinary National Diploma / Brevet de Technician Superior (BTS) in the Humanities, Arts, Public Relations or any of the Social Science disciplines from a recognized university/institution.
2 years of progressively responsible working experience in Protocol related services, administration or related field;
Knowledge of norms, rules and customs of diplomatic conference and protocol within the international setting;
Ability to manage travel services;

Age Limit:

Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS Key Competencies:

Ability to provide suggestions based on own observations that will improve the way work is accomplished and confidently lead on their implementation as requested.
Demonstrated experience working effectively as a team member, mentoring teams and occasionally leading on discussions and/or replacing other leading roles as required.
Ability to support the team by keeping abreast of the team’s initiatives, events and needs, assisting team leaders as required.
Ability work under pressure and be dependable for results.
Ability to take responsibility for own career and performance and to regularly and independently engage in self-assessment activities.
Ability to develop and maintain skills and expertise required to perform in the role effectively.
Excellent work ethics, positivity, motivation, flexibility and problem-solving skills to carry out tasks associated with position.
Ability to take initiative to resolve semi-routine problems and make recommendations to improve the quality/quantity of services to clients.
Ardent desire to help others in a variety of circumstances of relevance to own work area and to refer to appropriate person for further assistance as required.
Ability to work as part of a team in articulating the needs of clients .
Ability to manage own time effectively and meet service standards and objectives related to assigned responsibilities.
Understands how to access internal resources or services to enhance cultural awareness and actively seeks to improve multicultural skills when interacting with others with culturally and linguistically diverse backgrounds, especially within west Africa.
Ability to listen attentively to people’s ideas, requests and concerns and to understand, internalize and develop diversity management skills in accordance with ECOWAS rules/policies.
Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Ability to recognize preconceived notions and stereotypical views of certain groups and individuals and to successfully adopt inclusive and culturally appropriate behaviors.
Basic understanding of the ECOWAS organizations mandate and its functions, particularly those of own institution/agency.
Knowledge of ECOWAS routine procedures and practices as it relates to assigned responsibilities and work tools.
Ability to apply ECOWAS standards for emailing and other routine tasks and to keep records, and information pertaining to assigned work in accordance with rules and regulations.
Ability to apply ECOWAS procedures relevant to tasks and demonstrate understanding of associated systems, processes, rules and/or standards sufficiently to explain their necessity and to identify errors and consequences.
Numeracy skills with the ability to collect, collate, classify and summarize data following clear and simple instructions.
Ability to be innovative with established procedures with a view of improving performance and/or outputs.
Ability to detect and correct errors and to keep accurate records of simple indicators/information.
Ability to gather and arrange information and data in a simple and understandable manner.
Ability to provide accurate and complete information to supervisor/co-workers/clients as requested, using good judgment, tact and diplomacy.
Ability to use computers with advanced word-processing skills including a working knowledge of spreadsheets, database, inter/intranet, email and social media.
Ability to read/listen and understand routine instructions and carry them out with limited supervision.
Ability to produce clear, concise, logical and grammatically correct written material in the three ECOWAS official languages and to have equal verbal language proficiency.
Ability to address issues with others in a candid, polite , timely and straightforward manner.
Proficiency in information communication technologies(ICT).
Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
Ability to organize routine work tasks, to identify solutions to address conflicting priorities or Uncertainty in carrying out new or changing tasks.
Ability to develop work goals and identify the steps needed to achieve these goals.
Ability to understand and contribute to team or work unit goals as directed by supervisor.
Ability to work within well-established office practices and balance multiple tasks within set deadlines.

Salary (Annually)

G4 - UA20,166.30 (US$31,818.39)
G5 - UA25,527.53 (USD40,277.34)
G6 - UA30,178.98 (USD47,616.39)

Application Closing Date
15th May, 2023.

Method of Application
Interested and qualified candidates should download the Application Form below, fill it out correctly, attach a Curriculum Vitae (CV) and a Motivation Letter and send to: b37protocolassistant@parl.ecowas.int using the Job Title as the subject of the email.

Click Here To Download Application Form (Ms Word)

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