Job Vacancies at Delaphone (Ghana) – 3 Positions

The Role 

The Finance, Administration and Human Resources Officer will have a dual reporting line to the Finance and Administration Manager and the Human Resources (HR) Manager. The successful candidate will provide effective support in HR, administration and financial management. He/she will also be responsible for acting as the first point of contact to employees for all HR and finance-related activities. Significantly, the successful candidate will support all the activities of the employee life cycle. Additionally, the successful candidate will support the Finance and Administration Manager by way of recording, processing and reporting on relevant accounting transactions.

Finance and Administration Responsibilities Include:  

• Recording all financial transactions with accuracy

• Processing invoices
• Helping implement financial policies and procedures
• Assisting in budget preparation and monitoring
• Assisting in receivables and payables management
• Supporting with the preparation of monthly, quarterly and annual financial reports
• Supporting with filing VAT, PAYE, WHT, Pension, Corporate Tax and other regulatory returns
• Supporting with payroll processing, petty cash management and other office expense processing
• Providing support for annual financial audits
• Supporting the Finance and Administration Manager with projects and tasks when required

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HR Responsibilities Include:

• Developing, keeping and updating employee records
• Providing support with the drafting of HR documents
• Providing support with reviews and implementation of company policies and procedures
• Providing support with Learning and Development activities
• Giving regular updates on HR metrics, such as employee turnover, retention rates, absence rates, etc.
• Providing support for recruitment and selection activities, including publishing vacancies on job portals, screening applications and representing HR during interviews, when required
• Providing support for employee life cycle activities including onboarding, performance management, trainings, absence management, employee support programs and employee separation
• Supporting the HR Manager with projects and tasks when required

Detailed work activities: 

• Prepare, send and monitor invoices to clients
• Examine and track competitor activity and stay informed about latest trends in the industry
• Maintain supplies inventory by taking and checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain computer and manual filing systems

•  Monitor Petty Cash invoices

• Prepare Accounts Reconciliations – Invoices vs Credits on the accounting software
• Follow up on and collect clients’ payments
• Manage the fixed asset register
• Socialize human resources and company policies, procedures, laws, and standards to new and existing employees
• Provide support in the recruitment process
• Assist employees with HR-related queries
• Resolve disputes between employees in the workplace
• Support employee development and training

Knowledge, Skills and Abilities Required:

• BSc in Accounting, Finance, HR, Administration or a relevant field (Knowledge in both HR and Finance/Accounting is desirable)
• Work experience in the Finance/Accounting and or HR field or equivalent (Experience in both HR and Finance/Accounting is desirable)
• Ability to navigate various HR and Accounting software systems
• Good understanding of bookkeeping and accounting procedures
• Ability to use and interpret statistical modeling software and spreadsheets
• Ability to understand and evaluate cash flow scenarios
• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
• Good Knowledge of the labor laws of Ghana
• Ability to prioritize tasks and good organizational skills
• Good communication and interpersonal skills
• Ability to keep confidential information

The Role 

The Sales Manager will report to the General Manager. The main role of the ideal candidate will be to lead the sales department, monitor performance  and supervise the activities of professionals at the junior and senior level. The Sales Manager will develop a marketing and sales strategy and execution plan, ensure that KPIs and targets are regularly met or exceeded, manage sales representatives, analyse consumer patterns and market behaviour or trends, and design strategies that define data-driven action  to improve the organisation’s performance and increase revenue.

Key Responsibilities Include:

• Planning and undertaking business development activities towards achieving the company’s sales targets
• Advertising products and personally assisting to close major deals
• Working in collaboration with cross functional teams to win business for the company
• Creating inbound lead requirements which are essential in meeting sales objectives (ie. creating blogs, social media content, etc. to boost sales)
• Monitoring the sales pipeline at every development stage to ensure full visibility
• Establishing and promoting partnerships and relationships with principal customers
• Creating long term sales plans and proactively implement and update the plans to improve performance
• Overseeing the execution of the organization’s sales training
• Boosting customer confidence, and increasing revenue growth

Detailed work activities: 

• Collaborate with other departments to develop, produce, fulfil and service products or services for customers
• Update sales representatives on sales strategies, metrices and targets
• Create and evaluate new sales materials
• Lead the sales team
• Study and report on industry changes and new trends
• Test new customer acquisition channels
• Analyse and support pipeline performance and growth
• Attend conferences and trade shows
• Develop other sales activities and incentives to drive performance

Knowledge, Skills and Abilities Required:

• Minimum of 5 years of Marketing and Sales experience
• BS/MS degree in Marketing, Sales or a related field
• Successful past experience as a senior sales representative or sales manager, regularly meeting or exceeding targets
• Experience in successful execution of business-to-business (B2B) sales
• Proven ability to communicate and influence at all levels of the organization in a credible and effective manner
• A deep understanding of target markets
• Proficiency in MS Office Suite
• Excellent team leadership skills
• Strong negotiation skills
• Demonstrated ability to drive the sales process from planning to completion
• Strong business acumen and industry expertise
• Excellent mentoring, coaching and people management skills

Closing Date : 21 May. 2021

The Role

The IT Support Coordinator reports to the Operations Manager. This position is responsible for the planning, building and management of the IT infrastructure as well as related policies for the organization. The IT Support Coordinator may be outsourced to render these services to external partners of the organization.
Duties & Responsibilities

• Understanding, implementing and managing an access policy to protect the corporate network including document/data security
• Identifying trends; determining system improvements, and implementing change
• Scheduling upgrades and security backups of all business systems
• Ensuring the smooth running of all IT systems including corporate networks, workstations, mobile communication devices, anti-virus software, print services and email systems
• Ensuring that software licensing laws are adhered to by all employees
• Providing secure and reliable access to corporate network for remote users
• Ensuring the security of corporate data from internal and external attack
• Ensuring device access security by controlling visitor’s access to the company’s network
• Building a system that provides all employees with technical assistance via an appropriate issue-tracking system
• Ensuring the implementation of IT policies and providing leadership in all corporate IT functions
• Accomplishing information systems goals towards meeting the organization’s mission

Education and Experience

• BSc in Computer Science/Information Technology/Management Information Systems
• At least two years general management experience

Knowledge, Skills and Abilities

Technical

• GSuite and Office 365 Administration
• Corporate computer hardware and software systems
• System administration (Network, Databases, Operating Systems)
• Computer viruses and security
• Corporate/Enterprise Email/Collaboration systems management
• Corporate IT network management

Others

• Management and supervisory skills
• Ability to learn and implement IT-related strategies
• Team Building skills
• Analytical and problem-solving skills
• Effective written, verbal, presentation and listening communications skills
• Project Management skills
• Budget Development
• Possess improvement skills

Personal Attributes

• Be honest and trustworthy
• Pursue excellence
• Have integrity, reliability and a strong work ethic