Job Vacancies at Chemonics International – 3 Positions (Ghana)
Chemonics International is recruiting to fill the following positions:
1.) Program Executive Assistant
2.) Family Planning and Maternal, Neonatal and Child Health Program Officer
3.) Monitoring, Evaluation and Communications Officer (MEC Officer)
See job details and how to apply below.
1.) Program Executive Assistant
Background
The purpose of the Global Health Supply Chain– Procurement and Supply Management (GHSC-PSM) Program is to ensure uninterrupted supplies of health commodities in support of United States Government (USG)-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), and Population and Reproductive Health. In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.
At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:
• Global Commodity Procurement and Logistics
• Systems Strengthening Technical Assistance
• Global Collaboration to Improve Long-Term Availability of Health Commodities
Purpose
• The Executive Assistant supports the day-to-day management of the GHSC-PSM program. She assists the Country Director to ensure that the GHSC-PSM-Ghana communicates effectively and timely to all key stakeholders, such as USAID, Chemonics Staff, various Government and other organizations. She will work closely with the GHSC-PSM technical management team members to ensure coordinated communication with the field office management team and PMU including keeping an updated calendar for monitoring key project’s event and deliverables and submission of reports, internal and external, as well as timely completion of action items originating from management meetings. The Executive Assistant should comply with GSHC-PSM Ghana regulatory requirements and Chemonics’ policies and procedures.
Principal Duties and Responsibilities
Project Management Support, Communication and Coordination.
As Program Executive Assistant for the GHSC-PSM Ghana Program, the employee is responsible for the following principle duties and responsibilities:
• Provide support to the Country Director in overall project management functions. Schedule and attend project management team meeting and other ad-hoc meetings as required. Produce and distribute minutes as assigned.
• Work closely with GHSC-PSM senior management and technical teams during annual work planning and budgeting processes, provide administrative and technical support.
• Develop and manage action item trackers and follow-up on action items through their completion with the person/s assigned.
• Assist the Country Director in managing email, organizing project information, resources, and staff to respond to time sensitive requests from funding agencies.
• Serve as point person to manage requests to the Country Director, ensure that information is gathered, and draft responses in a timely manner.
• Manage and ensure that all requests for technical, contractual, financial and operational assistance are being attended to and are executed in a timely and efficient manner.
• Serve as liaison between GHSC-PSM Country Director, internal technical teams, and the PMU
• Communicate with GHSC-PSM Country Team to ensure information flow and effective project support and follow-up.
• Information Management - develop and manage filing system, record and file meeting discussions, manage action item trackers, manage approval processing for the Country Director.
• When assigned, disseminate programmatic and administrative information to internal and external audience on behalf of the Country Director.
• Coordinate with all relevant teams within GHSC-PSM to manage and ensure documentation and file retention of all electronic and hard copy materials relevant to the project's technical and administrative operations, including MOUs, technical reports, monthly reports and the like.
• Reporting Management - transcribe, format, edit, collect, and compile information, coordinate presentations and reports; manage reporting schedule.
• Correspondence Management - draft letters and documents; develop and manage correspondence filing and retrieval system for the Country Director; manage correspondence tracker.
• Calendar and Travel Management - schedule meetings, travel, and transportation; ensure efficient utilization of project resources through coordination of travels for the Country Director.
• Support the Country Director in managing the staff performance review process.
• Undertake other relevant activities as appropriate.
Qualification Required & Experience
Required Skills and Qualifications:
• Bachelor's degree in public health, social science, communications, business administration or related field with 4-6 years of experience.
• Excellent organizational skills, demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet competing deadlines with attention to detail and quality of work.
• Excellent computer skills in Microsoft Office applications, in particular Word, Excel, PowerPoint, Visio, and Outlook.
• Excellent ability to communicate clearly and concisely in written and spoken English; English language proficiency required.
• Demonstrated ability to successfully participate on teams that respond to and meet the challenges of working together in a fast-paced work setting with technical staff.
• Excellent interpersonal skills and demonstrated ability
Location: Accra
How To Apply For The Job
To submit your application, click on the link below and complete all relevant fields on the online application form.
Click Here To Apply Online
Closing Date: 07 February, 2022
2.) Family Planning and Maternal, Neonatal and Child Health Program Officer
TITLE: Family Planning and Maternal, Neonatal and Child Health Program Officer
PROJECT: Global Health Supply Chain – Procurement and Supply Management (USAID GHSC-PSM) Ghana
The USAID GHSC-PSM Project is the primary vehicle through which USAID provides supply chain technical assistance to the Ministry of Health and Ghana Health Service to 1) procure and provide health commodities, 2) improve Ghana’s management of the supply chain, and 3) collaborate with key stakeholders to support global health initiatives.
The Family Planning and Maternal, Neonatal and Child Health Program Officer will report directly to the USAID GHSC-PSM Public Health Programs Team Lead and will provide technical support to and routinely liaise with the Ministry of Health (MOH), Ghana Health Services and other counterparts to ensure in-country contraceptive, family planning, maternal neonatal and child health (MNCH) commodity availability.
Principal Duties and Responsibilities (Essential Functions)
• Provide technical assistance and logistical support for supervision of contraceptive, family planning and MNCH commodity distribution, liaising closely with the MOH to ensure commodity availability in Ghana.
• Coordinate and provide technical support to the MOH and the Ghana Health Service (GHS) in national forecasting and quantification of contraceptive, family planning and MNCH commodities to prepare and update supply plans to donors.
• Provide oversight in the management of the pipeline of commodities.
• Assist the MOH with drafting and submitting commodity procurement requests for USAID-funded contraceptive, family planning and MNCH commodities and in monthly commodity distribution planning to ensure health facilities have sufficient stock to meet patient needs.
• Contribute to, and participate in condom promotion activities, particularly on strengthening the coordination between the public and private sector and civil society.
• Regularly report on stock status of commodities, as well as health facility performance in security related to contraceptive and family planning commodities and case management.
• Assist with End Use Verification (EUV) exercises, ensuring that MOH and GHS staff is cognizant of data collection methodologies.
• Provide technical assistance to MOH in conducting and measuring performance monitoring and supervision activities at the health facility level.
• Inform leadership of potential short-term technical assistance needs as required.
• Assist with preparing annual work plans, quarterly and annual reports, activity reports and other related communications.
• Provide and/or organize technical assistance and training for MOH and GHS staff across all levels in contraceptive and family planning as well as MNCH commodity management.
• Collaborate with other members of the Systems Strengthening team focused on capacity building and MIS to have a harmonized approach to ensuring MOH and GHS staff are equipped with the skills to address supply chain needs.
• Collaborate with MoH/GHS and key stakeholders to build capacity and utilize the GhiLMIS.
• Perform other duties as required and assigned.
Qualification Required & Experience
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills, and/or abilities needed to perform the principal duties.
• Bachelor’s degree in health systems, public policy, supply chain, or a related field required; advanced degree preferred.
• Minimum five (5) years of relevant work experience.
• Experience working on a USAID or donor-funded project preferred.
• Experience building effective relationships with cooperating partners and stakeholders, especially government counterparts at national and regional levels.
• Excellent interpersonal and communications skills, with demonstrated diplomacy and the ability to communicate effectively in a cross-cultural environment.
• Demonstrated leadership, versatility, and integrity.
• Fluency in English required.
Level of Effort and Location: This is a long-term position and will be based in Accra, with intermittent travel throughout the country.
Location: Accra
How To Apply For The Job
To submit your application, click on the link below and complete all relevant fields on the online application form.
Click Here To Apply Online
Closing Date: 07 February, 2022
3.) Monitoring, Evaluation and Communications Officer (MEC Officer)
TITLE: Monitoring, Evaluation and Communications Officer (MEC Officer)
PROJECT: Global Health Supply Chain – Procurement and Supply Management (USAID GHSC-PSM) Ghana
The USAID GHSC-PSM Project will be the primary vehicle through which USAID will 1) procure and provide health commodities, 2) provide technical assistance to improve Ghana’s management of the supply chain, and 3) collaborate with key international stakeholders to support global health initiatives.
Principal Duties and Responsibilities (Essential Functions)
• The Monitoring, Evaluation and Communications Officer (MEC Officer) will provide strategic technical and operational support for implementation of project’s country monitoring and evaluation and communication plans.
• The MEC Officer is responsible for assisting in the monitoring and reporting of the GHSC-PSM’s performance indicators and results, developing methods and milestones to monitor GHSC-PSM’s progress towards project goals.
• She/he will be responsible for initiating, following up, and reporting on the project’s communications and branding works. She/he will travel to the field gather success stories, lessons learned, photographs, film footages as an input for communications materials production
• The position holder will assist technical project team members in the development production and proper branding of various publications and project deliverables. She/he will help to develop a pool of communications professionals for outsourcing and liaise with them to ensure quality and timely delivery of the final products.
The MEC Officer shall help to develop project strategy to ensure that project activities and assignments are carried out as planned and the project objectives are being achieved. His/her main duties include but not limited to the following tasks:
• Assist the Senior M&E and Communications Manager to develop the performance monitoring plan (PMP), as required, to organize, plan and document the collection of project performance data, and keep the PMP updated.
• Contribute to annual work planning process by working with the M&E Specialist to ensure alignment of the project work plan with the PMP
• Assist in the design and development of M&E data collection tools.
• Develop and ensure application of effective monitoring, tracking and reporting systems, tools and templates that enable and enhance regular monitoring of outputs and program quality across the regions and generate quality evidence at various program levels.
• Provide technical support on project design, strategic development, and overall annual planning and reporting processes.
• Assist the preparation of project monthly, quarterly and annual reports in line with stakeholder requirements
O Work with the technical team to prepare success stories, photographs, film footages and record interviews as an input from the field for communications materials production.
O Assist in synthesizing and repackaging project materials into a web, print, and audiovisual materials
O Assist in the production of a technical informational newsletters and weekly packaging of project updates
O Proofread all publications and communications materials
O Assist technical staff with the development and proper branding of various publications as well as project deliverables in the field
O Work with the operations team to develop a pool of companies with communications professionals for outsourcing of graphics design, illustrations, animation, video recording and documentation works
• Write press releases and other communications to inform and engage stakeholders.
• Help in the research, design, coordination, and development of communications materials such as video, web, print, and others.
• Perform any other tasks as that may be assigned to him/her from time to time.
Qualification Required & Experience
• Master’s Degree in Communications and Journalism, Public Health, International Relations, Marketing, Management, and any relevant field with professional training and working experience in Monitoring and Evaluation.
• At least 2 years demonstrated progressive experience in program monitoring and evaluation, project planning and management in the context of a development project.
• Analytical skills required; experience with a statistical package such as SPSS, STATA, preferred.
• Demonstrated skills and experience in development of M&E tools, data analysis, data quality assessments, and data use.
• Have advanced quantitative skills, including knowledge of statistical programs.
• Have strong organizational skills and ability to pay attention to detail.
• Have an ability to manage diverse activities and meet required deadlines; flexibility to changing situations and priorities desired.
• Demonstrated experience in writing reports and producing publications and proofreading skills required;
• Basic knowledge of editing skills and understanding of style guides preferred;
• Experience gathering input, synthesizing and packaging content for websites, and social media platforms
• Demonstrate initiative and ability to work independently and as a member of a team to coordinate and/or lead the efforts to effectively meet M&E needs.
• Excellent interpersonal and communications skills; proven ability to work effectively on teams in a multi-cultural context and the ability to organize, summarize, and rewrite technical information.
• Excellent writing skills and experience with content management systems and social media management tools.
• Basic knowledge of graphic/editorial design and video production software.
• Demonstrated leadership, versatility, and integrity.
• Fluency in English required.
Location: Accra
How To Apply For The Job
To submit your application, click on the link below and complete all relevant fields on the online application form.
Click Here To Apply Online
Closing Date: 07 February, 2022
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