Job Vacancies @ OPEC Fund for International Development – 5 Positions

Location: Austria

Job Profile

• The Head of Protocol is responsible for coordinating relations between OPEC Fund and Member States, and for providing substantive technical and logistical support to the Ministerial Council and Governing Board meetings as well as to other high-level OPEC Fund meetings.
• This position also facilitates guests to OPEC Fund and ensures the proper logistics and etiquette is observed.
• The incumbent plans the programs and activities of protocol operations and supervises the implementation.
• The annual workload includes organizing and servicing a Ministerial Council meeting, four Governing Board meetings, 11-14 Board-level committee meetings, and 12-18 loan signature ceremonies, and the preparation of various receptions for other in-house and external meetings and events.

Duties and Responsibilities
Stakeholder management and engagement support:

• Responsible for coordinating relations between the OPEC Fund and Member States, and for providing substantive technical and logistical support to the Ministerial Council and Governing Board meetings as well as other high-level OPEC Fund meetings and visitors. The incumbent will be in communication with ministers, OPEC Fund governors and alternate governors, ambassadors, government officials and other high-level representatives.
• Draft routine correspondence with government ministries and other high-level entities.
• Anticipate client needs and address them properly.

Meeting coordination assistance:

• Provides assistance in coordinating the organization of ceremonies for the signature of loan/grant agreements, in cooperation with other concerned departments.
• Assists in the coordination of reception of visitors to the Fund, which includes the provision of any relevant high-level representational items (i.e. gifts, handouts).
• Arranging any necessary meeting-related reservations and appointments.
• Ensures all internal protocols are understood and met.
• Provides advice to chief of staff on any matters critical to meeting preparation.
• Participates in all public relations and protocol activities, including receptions and social events, as well as accommodation and travel arrangements for the Director-General, official visitors and participants in the Ministerial Council and Governing Board meetings.
• Builds and maintains an established network of contacts and partnerships among relevant entities in the hospitality industry, especially, hotels, restaurants, caterers, airport staff, venues in Vienna.
• Ensures all team members properly understand their roles and responsibilities.
• Carries out other tasks assigned by the supervisor, related to the job function.
• Develops system to collect and manage feedback in order to improve level of service.
• Develops and implements processes, guidelines, and strategies related to event management that align with the institution’s strategic plan.

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Documentation:

• Responsible for maintaining up-to-date lists and contact details for of ministers and high officials of the host country, ambassadors posted in the host country, members of the Ministerial Council, members and alternate members of the Governing Board, ministers and high officials of the OPEC Fund’s partner countries.
• Maintains a list of relevant contacts and partners in the hospitality industry, especially, hotels, restaurants, caterers, venues in Vienna.
• Contributes to a shared master contact list for the organization.
• Prepares checklists and guidance documents for meetings taking place outside of headquarters.
• Provides regular reports to the Chief of Staff on lessons learned and new best practices following conclusion of mission and meetings.

Administrative and Logistical Support:

• Coordinates the administrative and logistical support for the Fund’s high-level meetings, including arrangements for the transportation of VIPs from and to the airport.

Qualifications and Experience

• University Degree in Public Relations, International Relations, Communication, Business Administration, and/or other relevant field is required. A master’s in any of these fields is an asset.
• Minimum of 10 years of relevant professional experience. At least five years of experience in an international institution, embassy, or ministry is desirable.
• Proficiency in Microsoft Office applications, especially Word and Excel.
• Experience in communicating with high-level VIPs, preferably in English, German and/or Arabic.
• Excellent written and verbal communication skills in English and German. A good working knowledge of Arabic, French, and/or Spanish is an asset.

Competencies:

• Knowledge of protocol in a governmental or international organization, including experience of working with the host government.
• Awareness of the subtleties and peculiarities in proper international protocol procedures.
• Ability to understand and follow standard institutional procedures.
• Work in a collaborative way with both internal & external shareholder teams to achieve organizational goals.
• Strong written and oral communication skills and presentation skills ensuring messages and instructions are clearly understood.
• Able to understand confidential information and the need to ensure that such information can be accessed only by authorized persons.
• Able to work efficiently in a well-structured, focused manner setting clear priorities.
• Excellent ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.
• Ability to think strategically and creatively.
• Process and project management skills.
• Foresees risks and allows for contingencies when planning.
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Location: AT

Job Profile

• The Learning & Development Analyst administers and coordinates a range of learning and development activities, in line with the existing HR strategy and policies, to enhance the skills and competencies of the OPEC Fund employees to meet their business requirements.
• This position is crucial to the delivery of quality learning opportunities for employees at all levels.

Duties and Responsibilities
Training Needs Analysis:

• Conducts organization-wide training needs analysis and identifies skills or knowledge gaps that need to be addressed.
• Maps out annual training plans for departments/units.
• Establishes a yearly training calendar with a mix of in-house, external and online training opportunities.
• Creates an Individual Development Plan for selected employees, as needed.

Learning & Development Program Delivery:

• Maps out training plans and schedules and assists in developing training programs for training & development programs.
• Liaises with external training providers to obtain and finalize training offers.
• Coordinates leadership training for the senior management.
• Implements innovative talent development strategies and effective learning programs across the organization.
• Uses best practice education principles and stays up-to-date on new training methods and techniques.
• Assesses training effectiveness and determines the impact of training on employee skills and L&D related KPIs.
• Maintains an updated curriculum database and training records of training providers and vendors.
• Manages the online/eLearning platform to enable employees to conduct customized online training.

Stakeholder Management and Engagement:

• Gathers feedback from trainers and trainees after each educational session.
• Markets available training opportunities to employees and provides necessary information.
• Ensures effective communication networks are established and maintained with key stakeholders, both internally and externally.
• Partners with internal stakeholders and liaises with experts regarding instructional design.

Training Facilitation:

• Hosts train-the-trainer sessions for internal subject matter experts.
• Researches and recommends new training methods.
• Manages and maintains in-house training facilities and equipment.
• Ensures that Back-To-Office Reports are provided by all employees after external missions /trainings.
• Organizes forums to enable recent trainees to deliver presentations on the training they attended.
• Follows up with trainees to ensure that the knowledge acquired through training programs is being utilized at work.

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Employee Engagement:

• Conducts employee engagement activities such as the annual service award, administration of the excellence award and other activities, as needed.
• Showcases employee learning achievements on the Intranet.

Organizational Health Index (OHI):

• Runs a biennial survey (once every two years) to assess the OHI of the OPEC Fund.

Competency Framework:

• Assists the Head, HR Policies & Development in the development of a competency framework and skill bank for the organization.
• Carries out other tasks assigned by the HR Director and Head, HR Policies & Development.

Qualifications and Experience

• A Bachelor's Degree in Business Administration / Human Resource Management or respective studies is required. A trainer/eLearning certificate would be an added advantage.
• Minimum of 5 years relevant professional experience is required. Experience from an international development institution is preferable (2 – 3 years).
• Fluent in English. A good working knowledge of Arabic, German, Spanish, or French is an added advantage.

Competencies:

• Excellent report writing skills.
• Experience in the preparation and delivery of presentations to stakeholders at various organizational levels.
• Ability to collaborate cross-functionally across the entire organization.
• Demonstrable skills in cultivating and maintaining relationships across jobs, industries, personality types as well as with internal and external stakeholders such as training providers.
• Ability to work in an international environment, with sensitivity and respect for diverse cultural backgrounds.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Location: Austria

Job Profile

• The Senior Risk Policy Officer develops, implements and maintains the OPEC Fund’s risk management framework comprising of policies, processes, and methodologies, and supports the development of the IT infrastructure for risk management, all in accordance with the institutional risk framework, in order to prevent, minimize, and mitigate risk.

Duties and Responsibilities
Policy Development and Implementation:

• Develops, implements and maintains risk management policies, guidelines, methodologies, processes, and systems for identification, measurement, mitigation, and reporting of the risks in OPEC Fund's operations (capital adequacy, liquidity, credit risk, market risk, operational risk, asset and liability management, and provisioning) in line with practices at peer AAA-rated multilateral development banks.
• Develops and implements policies and methodologies for determining economic capital requirements and allocations, prudential minimum liquidity, and loan loss provisioning in line with practices at peer AAA-rated multilateral development banks.
• Maintains and enhances guidelines related to pricing of OPEC Fund’s products, including loans and guarantees.

Risk Management and Analysis:

• Develops and enhances risk models and methodologies for measuring various risks in OPEC Fund’s operations.
• Leads preparation of data submission to credit rating agencies for the semi-annual or annual review of OPEC Fund’s credit ratings.
• Leads preparation of risk management inputs to quarterly financial statements.
• Provides feedback to and consults with the operations department to identify risk issues and develop solutions that satisfy the technical and business need.
• Advises on risk policy and methodology matters.
• Supports IT projects and other specialized projects to meet risk management requirements.
• Assists in developing and maintaining risk data for use by key stakeholders, including member countries, bond investors, rating agencies, and regulators.
• Assists in the administration of the risk management committee, including coordination and preparation on meeting schedules, agenda, materials, and minutes.

Research and Analysis:

• Researches and analyzes various matters related to risk management to ensure alignment of OPEC Fund’s risk policies and methodologies with in line with practices at peer AAA-rated multilateral development banks and industry developments (such as the replacement of LIBOR).

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Reporting:

• Assists in the preparation of quarterly and annual risk management report.
• Carries out other tasks assigned by the Director, Market Risk, Operational Risk & Policies.

Qualifications and Experience

• Master’s Degree in Accounting / Finance / Economics or equivalent professional qualification.
• A minimum of twelve years of banking experience.
• Preferably, 10-12 years of experience with multilateral/bilateral development financial institutions, global or regional banks or fund managers, with focus on development of risk policies, methodologies, and IT systems.

Skills and Competencies:

• Demonstrable knowledge of risk management concepts and principles in the context of highly rated multilateral development financial institutions, covering capital adequacy, liquidity, credit risk, market risk, operational risk, asset and liability management, and provisioning.
• Good knowledge of credit rating and pricing methodologies.
• Good understanding of lending and investment practices, banking products, and rating agency methodology.
• Demonstrable understanding of the application of risk management methods to information technology and vice versa.
• Strong interpersonal, teamwork and analytical skills, as well as high level of integrity and drive for achieving results.
• Excellent command of English, including drafting and negotiating legal documents in English. Knowledge of other languages (French/Spanish/Arabic) will be advantage.
• Ability to work within a multi-cultural and multi-disciplinary team.
• Ability to work with little supervision and under pressure.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Location: Austria

Job Profile

• The incumbent is responsible for the development, implementation and execution of the OPEC Fund’s Human Resources strategy through defined programs, annual work plans and processes with the aim of contributing towards the institution's strategic objectives.
• The incumbent also ensures that human resources programs and initiatives are effective, efficient, and aligned to overall business objectives, in accordance with the departmental strategy and framework.
• S/he manages three functions namely, Payroll, Compensation and Benefits, Talent Acquisition and HR Business Partnerships, and, HR Policies and Development.

Duties and Responsibilities
Functional Strategy Formation:

• Defines the short, medium and long-term objectives of the HR Unit in line with the organization’s Strategic Plan, and formulates the strategies to achieve these objectives to support the institution in reaching its strategic objectives, including the development of workforce planning strategies that deal with immediate and future human capacity requirements and planning policies.
• The incumbent also participates in the development of the Corporate Services Department strategy.

Guidance and Advice:

• Provides advice to (senior) management on the development of the strategy and plans based on reports and analyses from an HR perspective.

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Organizational Structure:

• Updates and recommends changes in the institution’s structure, as needed, to reflect its needs and workload through a workforce planning exercise.

Organizational Capability Building:

• Contributes to the institutional strengthening and capacity building of the OPEC Fund by developing and improving the institution’s management and institutional processes and procedures, and participates in the committees relevant to these matters.

Policies and Procedures Development and Implementation:

• Coordinates and performs the implementation of all strategic human resource related processes, i.e. talent acquisition, onboarding, learning & development, performance management, career management, and employee off-boarding, amongst others.
• Analyzes present and expected future human resources capacity needs, succession planning, and ensures the execution of recruitment and selection of employees for key positions.
• Coordinates the maintenance of policies and procedures concerning the institutional, management and human resource processes, as well as related research and studies.
• Coordinates and performs facilitation and assistance programs to the Heads of Departments/Units/Functions concerning the organizational, management and human resource processes.
• Initiates activities pertaining to employee engagement and work/life programs.
• Performs employee facilitation programs, including personal counseling for job related problems.

Data Analysis and Reporting:

• Maintains up-to-date information on competitive compensation practices and trends worldwide; and the monitoring of cost of living and market conditions, which affect the attainment of the OPEC Fund’s objectives in attracting and retaining high quality employees.
• Ensures that all related HR data is well and continually analyzed; prepares regular and ad-hoc reports, as necessary.

People Management:

• Provides strategic and hands-on leadership to various Professionals across the HR Unit and ensures high staff engagement and performance.
• As a permanent member of the ad-hoc recruitment committee, conducts interviews with job applicants; executes the hiring administration for the selected candidates.
• Leads the HR Unit by inspiring and motivating the team to maintain the highest level of engagement with the institution.
• Carries out other tasks assigned by the Senior Director, Corporate Services Department.

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Qualifications and Experience

• A Master’s Degree in Business Administration / Human Resource Management or related studies.
• 15 years relevant professional experience (institutional, management and Human Resource processes), with at least 7 years at a senior level.
• Experience from an international development institution is preferable (at least 5 years).
• Fluent in English. A good working knowledge of Arabic, German, Spanish, or French is an added advantage.

Competencies:

• Demonstrates strong strategic and planning abilities.
• Well-versed in applying analytical and problem-solving skills to complex situations.
• Excellent communication skills that result in long-term and deep relationships with stakeholders creating trust and forming a positive long-term image/impression.
• Able to work in an international multi-cultural environment, resolving conflicts with sensitivity and respect for diversity.
• Able to ensure that team performance is in line with the vision and mission of the institution.
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Creates team commitment and drives people’s inspiration.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Location: Austria

Job Profile

• The Talent Acquisition Specialist manages the recruitment process and delivery of a major part of the institution’s attracting, sourcing, selecting and hiring of top talent activities; in line with the existing HR strategy and policies and the OPEC Fund objectives, to ensure that the OPEC Fund meets business requirements.

Duties and Responsibilities
Recruitment:

• Leads analysis of business needs and labor market developments.
• Coordinates with departments to identify staffing needs and selection criteria.
• Review job descriptions in collaboration with the hiring team and manages the interview process.
• Uses standardized screening techniques to assess the skills, qualifications and experience of potential candidates.
• Works closely with management on diversity initiatives involving recruitment to ensure equity in hiring practices.
• Focuses on employer branding to ensure that the OPEC Fund is viewed as an Employer of Choice.

Onboarding:

• Ensures proper on-boarding for new hires and completes the necessary administrative work promptly and accurately.

Candidate Pipeline:

• Uses diverse methods to recruit and network with potential candidates including social media platforms, networking events and job fairs.
• Sources potential candidates through online channels (i.e., professional networks and social platforms).
• Monitors and reviews quarterly and annual hiring needs by department.

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Stakeholder management and engagement:

• Fosters long-term relationships with past applicants and conducts screening calls, assessments and in-person interviews with potential candidates.
• Coordinates with stakeholders to incorporate all metrics into all talent acquisition systems.
• Carries out other tasks assigned by the HR Director and Head, Talent Acquisition & Business Partnerships.

Qualifications and Experience

• Master’s Degree in Business Administration/Human Resource Management or related studies is required.
• Minimum of 7 years relevant professional experience is required. Experience from an international development institution is preferable (2 – 3 years).
• Fluent in English. A good working knowledge of Arabic, German, Spanish, or French is an added advantage.

Competencies:

• Good knowledge of Talent Market Intelligence, modern technology and sourcing methods.
• Demonstrable knowledge of and experience with the full talent acquisition cycle and the assessment of candidates’ knowledge, skills and abilities.
• Demonstrable skills in cultivating and maintaining relationships across jobs, industries, personality types as well as with internal and external stakeholders such as search firms.
• Ability to work in an international environment, with sensitivity and respect for diverse cultural backgrounds.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

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