Work Abroad Job Vacancies @ OPEC Fund for International Development – 4 Positions

Location: Austria
Job Type: Temporary Contract - one year

Job Profile

• The incumbent supports the design and delivery of the existing HR strategy, ensuring its alignment with the OPEC Fund objectives.
• S/he formulates partnerships across the HR function to deliver value-added service to employees that reflects the business objectives of the organization.
• This includes providing technical support and advice on processes and practices across HR areas including talent acquisition and recruitment, onboarding, benefits and entitlements, separations, transfers, the institution’s performance management system and other staffing issues such as retirements or grievances.

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Duties and Responsibilities
Strategic Planning:

• Supports the Head, Talent Acquisition and Business Partnerships across a range of Talent Acquisition & Business Partnerships initiatives and projects
• Contributes to the enhancement of staff engagement and performance by proposing innovative approaches
• Contributes to the strategic planning within the Talent Acquisition and Business Partnerships area as well as the work plan
• Prepares reports and actively contributes to HR taskforces and projects

Recruitment:

• Assists with monitoring the implementation of the annual recruitment plan
• Liaises with other departments to identify staffing needs and selection criteria
• Promotes the use of effective and innovative screening techniques to attract top talents
• Works closely with talent acquisition to monitor and ensure fairness in hiring practices
• Assists the Head, Talent Acquisition and Business Partnerships with managing talent programs of the OPEC Fund including Internships, the Young Professional Development Program (YPDP) and Para Professionals

Performance Management System:

• Identifies opportunities to improve the organization’s Performance Management System
• Collects feedback from staff and management to report on systems flows and issues; proposes viable solutions to resolve them and streamline processes
• Ensures that the performance management cycle is on schedule by initiating the process, reminding staff and managers about deadlines, preparing resources

Stakeholder Management and Engagement:

• Liaises with other departments, builds and maintains effective relationships
• Engages and keeps harmonious partnerships with employees and managers across the organization
• Carries out any other related tasks assigned by the HR Director and Head, Talent Acquisition and Business Partnerships.

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Qualifications and Experience

• A Bachelor's Degree in Business Administration / Human Resource Management or respective studies.
• A minimum of 5 years of professional experience in a relevant field.
• Preferably 2-3 years at a responsible level in a large organization, preferably international in nature.
• Fluent in English. A good working knowledge of German, French, Arabic, or Spanish is an added advantage.

Competencies:

• Proven ability to follow existing process with high attention to detail
• Proven ability to work well under pressure and meet deadlines
• Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), intra/internet as well as on-line database management.
• Excellent verbal and written communication skills.
• Ability to work independently with minimum supervision and guidance.
• Good interpersonal and time management skills.
• Ability to create, develop and analyse policies in an efficient and timely manner. Must be able to demonstrate a strong ability to effectively manage multiple priorities and tasks simultaneously
• Demonstrable ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Location: Austria
Job Type: Temporary Contract - one year

Job Profile

• The incumbent processes and administers the OPEC Fund’s monthly payroll and subsequent activities as well as maintains the employee database regarding salary and pay by following established procedures, in line with the institution’s Rewards strategy, in order to realize a correct and efficient payroll administration.

Duties and Responsibilities
Payroll Administration:

• Administers the monthly employee salaries and calculations of benefits for staff (Non-locals, Locals and Pensioners payroll) proceeding on hiring, transfer, retirement or disengaging from the organization.
• Administers the associated time management system interface for SAP HCM
• Administers the organizational structure and integration in SAP HCM modules (SAP OM, SAP PA, SAP-FI)
• Calculates the correct amount incorporating overtime, deductions using the SAP HCM.
• Processes all monthly subsequent activities for Austrian Social Insurance (Creation and administration of contribution notification and SI contribution posting after creation)
• Addresses issues and questions regarding payroll from employees and supervisors.

Education Grant:

• Processes and check education grant claims submitted by staff members.

Business Process:

• Provide support for SAP HR business process related issues
• Participate in improvement initiatives of the organization’s SAP-HR-system related processes with Business Process Owners and Power Users
• Recognize and improve the organization’s use of the SAP-HR-System, using best practice and standard delivered solutions
• Design and agree functional specifications to meet new business requirements, including defining technical specifications for developers
• Establish and manage Business Process Improvement (BPI) projects pipeline in driving continuous improvement solutions for HR in coordination with HR Director and HR Heads
• Advice business partners on decisions, leading to common/compatible solutions for SAP-HR
• Develops and implements processes and SAP-HR-tools that encourage continuous performance improvements.

Reporting:

• Prepares reports for HR Director and Head, Payroll, Compensation & Benefits, budget and expenses when needed.
• Conducts configuration and testing of various modules and processes in HR modules.
• Carries out other duties as assigned by the HR Director and Head, Payroll, Compensation & Benefits.

Information security:

• Maintains full confidentiality with all stakeholders.
• Identifies opportunity for improvement and recommend solutions.
• Liaises with the Information Technology Unit.

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Documentation and back up:

• Maintains personnel database regarding salaries, allowances and entitlements.
• Assists in the administration of the attendance and leave records system.

Qualifications and Experience

• A Bachelor’s Degree in Business Administration/ Human Resource Management or respective studies.
• A minimum of 5 years of professional experience in a relevant field.
• Preferably 2-3 years at a responsible level in a large organization, preferably international in nature.
• Fluent in English. A good working knowledge of German, French, Arabic, or Spanish is an added advantage.

Competencies:

• Proven ability to follow existing process with high attention to detail
• Proven ability to work well under pressure and meet deadlines
• Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), SAP, intra/internet as well as on-line database management.
• Excellent verbal and written communication skills.
• Ability to work independently with minimum supervision and guidance.
• Good interpersonal and time management skills.
• Ability to create, develop and analyze policies in an efficient and timely manner. Must be able to demonstrate a strong ability to effectively manage multiple priorities and tasks simultaneously
• Demonstrable ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Location: Austria

Job Profile

• The Talent Acquisition Specialist manages the recruitment process and delivery of a major part of the institution’s attracting, sourcing, selecting and hiring of top talent activities; in line with the existing HR strategy and policies and the OPEC Fund objectives, to ensure that the OPEC Fund meets business requirements.

Duties and Responsibilities
Recruitment:

• Leads analysis of business needs and labor market developments.
• Coordinates with departments to identify staffing needs and selection criteria.
• Review job descriptions in collaboration with the hiring team and manages the interview process.
• Uses standardized screening techniques to assess the skills, qualifications and experience of potential candidates.
• Works closely with management on diversity initiatives involving recruitment to ensure equity in hiring practices.
• Focuses on employer branding to ensure that the OPEC Fund is viewed as an Employer of Choice.

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Onboarding:

• Ensures proper on-boarding for new hires and completes the necessary administrative work promptly and accurately.

Candidate pipeline:

• Uses diverse methods to recruit and network with potential candidates including social media platforms, networking events and job fairs.
• Sources potential candidates through online channels (i.e., professional networks and social platforms).
• Monitors and reviews quarterly and annual hiring needs by department.

Stakeholder management and engagement:

• Fosters long-term relationships with past applicants and conducts screening calls, assessments and in-person interviews with potential candidates.
• Coordinates with stakeholders to incorporate all metrics into all talent acquisition systems.
• Carries out other tasks assigned by the HR Director and Head, Talent Acquisition & Business Partnerships.

Qualifications and Experience

• Master’s Degree in Business Administration / Human Resource Management or related studies is required.
• Minimum of 7 years relevant professional experience is required. Experience from an international development institution is preferable (2 – 3 years).
• Fluent in English. A good working knowledge of Arabic, German, Spanish, or French is an added advantage.

Competencies:

• Good knowledge of Talent Market Intelligence, modern technology and sourcing methods.
• Demonstrable knowledge of and experience with the full talent acquisition cycle and the assessment of candidates’ knowledge, skills and abilities.
• Demonstrable skills in cultivating and maintaining relationships across jobs, industries, personality types as well as with internal and external stakeholders such as search firms.
• Ability to work in an international environment, with sensitivity and respect for diverse cultural backgrounds.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Location: Austria

Job Profile

• The incumbent strengthens the OPEC Fund’s Building and Facility Management (BFM) team and is responsible for coordinating and facilitating technical consulting, engineering and construction works relating to the Fund’s three buildings.
• Regular engagement with the Project Manager and the selected construction contractors for the OPEC Fund Parkring 6 Project, as well as quality assurance for the project is required.
• The incumbent’s immediate focus will be on PR6, however post-handover the expectation is that his/her responsibilities expand beyond that to cover other tasks within BFM and as determined by the Director of ASU.

Duties and Responsibilities

• Coordinates the multiple project interfaces between the planning, design and construction activities in line with the OPEC Fund requirements.
• Reports timely and communicates clearly to the Project Steering Committee on all issues associated with the project.
• Closely works with the architect, Project Manager and contractors to ensure that works are executed in a timely manner to maintain the planned completion schedule and budget.
• Monitors and reports on project progress against the scheduled and planned works to the Project Steering Committee.
• Proposes solutions to overcome unforeseen situations.
• Negotiates any modifications with the Project Manager and contractors as required.
• Establishes effective quality control measures to ensure that contractors deliver services according to the agreed and contracted specifications.
• Works closely with the Project Manager to ensure that, at point of receipt, the works from various contractors are in accordance with all contracted requirements and that quality standards have been adhered to and where deviation has occurred that the change has been managed appropriately.
• Manages potential changes to scope of the works, liaises with all appropriate stakeholders, with aim of limiting any impact on time and cost.
• Plans, schedules and implements transition into a fully operational new office building with minimal impact to the OPEC Fund operations.
• Performs any other activity within BFM and as assigned by Director, ASU

Qualifications and Experience

• Masters Degree - Advanced University Degree in Engineering Management, Construction Management, Architecture, Facilities Management, or any other relevant Engineering-related discipline.
• Minimum of 10 years’ relevant professional experience and a proven record of planning, coordinating and executing the implementation of complex capital projects.
• Excellent oral and written command of English. Fluency in German is an advantage given the close collaboration with local contractors.

Competencies:

• Works collaboratively with colleagues to achieve organizational goals.
• Ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.
• Good interpersonal, organizational and time management skills.
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

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