🇳🇬 Job Vacancies @ United Nations International Children’s Emergency Fund (UNICEF) – 3 Positions

United Nations International Children's Emergency Fund (UNICEF) works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

We are recruiting to fill the following positions below:

1.) Human Resources (HR) Associate
2.) Senior Programme Associate GS-7, (HOPE)
3.) Senior Finance Associate - HOPE (GS-7)

Job Title: Human Resources (HR) Associate

Requisition Number: 574507
Location: Abuja
Employment Type: Temporary
Duration: 364 days
Level: G-6
Job Category: Programs
Categories: Human Resources
Reporting To: Human Resources Specialist

Background

• The focus of HR positions at this level is on the provision of specialized transactional HR activities pertaining to recruitment and placement, administration of entitlements, staff development and career development, job classification and/or performance management.
• Specialized activities pertain to the application of HR regulations, rules and procedures in the context of, on a day-to-day basis, there typically being more complications that arise with a broader variety of solutions that are not always
• clearly covered in general guidelines, thus requiring a greater capacity to adapt and interpret.
• These positions consequently, require in-depth knowledge of the subject matter and the capacity to carry out tasks with strong independence.
• Thus, managerial oversight for these positions is limited to ensuring results are fulfilled according to work-plans and facilitating any issues that arise outside of established patterns.

Purpose

• Under the close supervision and guidance of the Human Resources Specialist, the Human Resources Associate provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

Main Responsibilities and Tasks
Support to business partnering:

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes
• Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner
• Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.

Support in processing of entitlement and benefits:

• In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
• In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements
• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC
• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

Support in recruitment and placement:

• Prepares and circulates internal and external advertisements.
• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgement, offer and regret letters.
• Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks.
• Monitors life-cycle of recruitment process to update supervisor as necessary.
• Support in organization design and job classification
• Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.
• Drafts and edits job descriptions to be submitted for classification for review by supervisor.
• Follows up and liaises with HQ and RO over status of requests to ensure timely completion.
• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
• Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.
• Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.
• Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.

Support in learning & capacity development:

• In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions.
• In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
• Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

Qualifications, Experience and Competencies Required
Education:

• Completion of Secondary education, preferably supplemented by Technical or University courses related to the work of the organization.

Experience:

• A minimum of 6 years of progressively responsible administrative or clerical work experience required

Language Requirements:

• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

UNICEF Values and Competencies:
Core Values:

• Care, Respect, Integrity, Trust, Accountability, Sustainability

Core competencies:

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

Technical Knowledge:

• Extensive knowledge of HR principles, rules, regulations and procedures within the UN Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.
• Ability to extract and format data and to solve operational problems
• Ability to organize own work, set priorities and meet deadlines.

Interpersonal and communication:

• Takes responsibility to respond to internal and external service needs promptly and proactively; takes
• initiative to ensure that deadlines, rules and regulations are met. Uses own discretion to address unforeseen situations.
• Demonstrates a high degree of confidentiality, initiative and good judgment.
• Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds.

Application Closing Date
16th August, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Senior Programme Associate GS-7, (HOPE)

Job no: 574442
Location: Abuja
Contract type: Temporary Appointment
Level: G-7
Categories: Health

Purpose

• The Senior Programme Associate (Data) will work closely with the Information Management Officer (IMO) and report to Health Manager to effectively manage the direct transfer of cash to beneficiaries through the Humanitarian Cash Transfer Management Information System Management Information System (HOPE MIS).
• The Senior Programme Associate (Data) will play a crucial role in the collection, management, monitoring, and reporting of beneficiary information on the HOPE platform.
• This position is essential for ensuring the efficient collection, processing, and reconciliation of beneficiary data and payments in alignment with UNICEF's humanitarian cash transfer policies.
• HOPE is UNICEF’s humanitarian cash transfer management information system, designed to enhance the administration of cash transfer programmes by providing a comprehensive platform for beneficiary data collection, programme association, payment management, and reconciliation.
• UNICEF has collaborated closely with the government at national, state, and ward levels during outbreak responses and planned Supplemental Immunization Activities (SIA). The need for direct payment to beneficiaries has become crucial for efficient programme delivery and planning.
• The HOPE Data Associate will ensure the timely processing, management, and integration of beneficiary data, and will provide regular reports on the status of cash transfers. Additionally, the Data Associate will offer feedback to the Health Section to improve programme efficiency and effectiveness. At the G-7 level, the below tasks are expected to be carried out with a high level of independence.

Main Responsibilities and Tasks
Under the direct supervision of the Information Management Officer and the strategic leadership of the Chief of the Health Section, the Senior Programme Associate (Data) will perform the following tasks:

• Manage recipients’ data on the HOPE MIS platform, ensuring data integrity and accuracy.
• Consolidate data from various sources including UNICEF's KoBo or ONA Collect and data collected by other partners (UN agencies, governments, etc.). Associate recipients’ data with specific cash programmes within HOPE MIS.
• Send payment lists to finance and ensure successful transmission.
• Reconcile payments with finance, ensuring all transactions are accurately recorded and discrepancies are addressed.
• Coordinate with IMO and field data officers on collecting payment verification information directly from beneficiaries.
• Coordinate with IMO and HOPE HQ teams to generate regular reports on the status of cash transfer programmes, payment reconciliation, and beneficiary feedback.
• Provide data insights and recommendations to improve programme efficiency and effectiveness.
• Any other related work with information management and accountability mechanisms.

Minimum Requirements
Education:

• A University Degree in Computer Science, Information Technology, Business Administration, Social Sciences, or a related field.

Experience:

• Two years of experience in data management, programme management, or cash transfer programmes.
• Strong understanding of management information systems and data collection tools (e.g., KoBo Collect).
• Experience in beneficiary data system for humanitarian cash transfer at field level.

Skills:

• Excellent analytical, problem-solving, and communication skills.
• Experience in working with UN agencies or NGOs (UNICEF experience preferred) at interagency level.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.

Application Closing Date
14th August, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Senior Finance Associate - HOPE (GS-7)

Job no: 574392
Location: Abuja
Contract type: Temporary Appointment
Level: G-7
Categories: Financial Management

Job Description

• The Finance Associate will be responsible for providing a variety of specialized tasks in finance functions, ensuring accurate and timely delivery in compliance with UNICEF financial rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and to recommend improvements to process delivery and design.

Responsibilities
Under the direct supervision of the Finance Manager and the strategic leadership of the Deputy Representative Operation, the Senior Finance Associate will perform the following tasks:

• Assist on verifying completeness, accuracy and posting all aspects related to HOPE payment plan/HEALTH related requests, by compilation all data and responding queries by providing payments updates, confirm funds have been transferred to individual accounts successfully, adjustments made to ensure financial compliance, accuracy, and completeness of data for payment run. Advise section of discrepancies on bank accounts and assist to correct.
• Update and maintain payment records and monitoring systems to record and reconcile payments, balances, statements, and other data for day-to-day transactions related to HOPE Polio Program activities, Polio Campaigns etc.
• Selects and enters data from a wide variety of documents, verifying and ensuring accuracy by checking sources, making necessary calculations, and assuring inclusion of all relevant data and ensure adherence to internal control procedures.
• Prepares recurring reports as schedules and special reports, as required for budget preparation, audits or other reasons.
• Help finalize payments in preparation for year-end Close, grant expiry and financial closure. Ensuring all payments are completed in a timely manner.
• Liaise with GSSC and FSPs to address all queries raised and make necessary corrections on transactions, unapplied receivable balances/failed payments list. Work closely with the selected FSP and monitor the details of the payment and reporting process that are to be put in place.
• Initiates correspondence to verify data, answers query and obtains additional information on HOPE Platform for efficiency and effectiveness of all payments.
• Maintains liaisons with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations, and matters pertaining to maintenance of office bank accounts. This includes prepares recurring reports and bank reconciliation.
• Prepares detailed cost estimates, and participates in budget analysis and projects, as required.
• Performs other HEALTH section related transactions/finance duties, as required.

Requirements

• Completion of secondary education. Professional/university level courses in Accounting and Finance/Business administration is considered as an asset. For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two years.
• A minimum of seven years of clerical experience in finance and accounting is required.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
• Developing country work experience and/or familiarity with emergency.

Application Closing Date
19th August, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online