Job Vacancies at Chemonics International – 3 Positions in Nigeria

Location: Abuja
Duration: Long Term

Background

• Chemonics International is currently implementing four USAID-funded projects in Nigeria: Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM), Global Fund Nigeria (GF),  and Strategic HIV and AIDS Response Program (SHARP) Task Order 01 (TO 01) and Task Order 03 (TO 03).
• In an effort to safely and securely manage these projects within the complex environment and threats associated with work across Nigeria, Chemonics maintains a Country Security Director (CSD) to lead and support a standardized platform across Chemonics programming in Nigeria.

Position Objective

• The CSD will be responsible for developing, managing, and updating the security platform that will support all Chemonics operations in Nigeria.
• S/he will develop a strong understanding of Chemonics corporate security policies and procedures and apply these in a consistent and thoughtful manner to the specific requirements of the Chemonics International programs in Nigeria.
• The CSD will be responsible for maintaining and strengthening the existing security platform to provide robust support and oversight of all project operations, to include the safety and security of staff, property, equipment, and commodities.
• S/he will be responsible for building and enhancing strategic relationships with key government holders (e.g. Ministry of Interior, Ministry of Health) and the Nigerian security sector (Nigerian National Police, Nigerian Defense Forces, including developing relationships with local security progressions and NGOs/IP security managers.
• S/he must also be able to work with and coordinate with various stakeholders in country, including all Nigerian Chiefs of Party, and the Chemonics Home Office, while demonstrating sound judgement and a high level of discretion.
• The CSD will also act as the primary technical manager for all security staff and security subcontracts for Chemonics in Nigeria and will be responsible for supporting the Operations team in the administration of security subcontracts.
• The CSD will report directly to the Home Office Security Management Unit (SMU) Director, with an indirect reporting relationship to each programs’ leadership and operations teams.

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Primary Duties and Responsibilities

• Lead the management and continuous improvement of the safety and security platform. Manage the existing safety and security protocols for program operations in all 36 states and the Federal Capital Territory of Nigeria and ensure compliance with Chemonics’ safety and security policies and procedures.
• Work closely with the project technical and operations teams to create tailored processes and procedures to protect project staff, assets and commodities.
• Build and enhance security relationships.
  • Establish relationships with local law enforcement, civil authorities and development organizations for the purpose of obtaining the most current information affecting the security of the program. Liaise with local security forces, beneficiaries and members of the team and establish a network of contacts who can provide information on a regular basis. In coordination with the projects’ senior leadership, continue rigorous liaising and networking with appropriate international security sources other donors, and their projects.
  • The objectives are to be well-informed of risks and best practices, build strategic and tactical alliances that support project goals, cultivate the flow of timely and actionable information, and continue to establish Chemonics’ leadership in the security community.
• Provide leadership, strategic guidance, and management for special security requirements.
  • These include but are not limited to: general and facility security assessments; event security; security for staff traveling in and around Nigeria; support for regional assessments and/or project movements in risk areas; and any situation that might threaten the safety of staff and operations.
  • Make recommendations for security enhancements and modifications and ensure that approved recommendations are implemented.
• Conduct incident and situation reporting
  • Gather information for local and regional updates on security. Compile and disperse timely and accurate security updates, recommendations for changes in posture, and other relevant information to the senior management team and/or staff in-person or via e-mail, phone, or SMS.
  • Oversee the writing and transmission of security alerts for emerging situations and report all security-related incidents involving Chemonics staff.
  • Provide reports as requested to senior management team that capture major events and any impact on staff or program delivery.
  • Manage the dissemination of security related alerts provided by the subcontracted private security company.
• On an activity-by-activity basis, implement the capability to operate safely. In coordination with the Washington office SMU and field-based Nigeria security team, manage the implementation and quality control of security policies and the standard operating procedures.
  • This includes: ensuring sound security plans and risk assessments that enable the mission of the Chemonics’ projects in Nigeria while meeting Chemonics’ corporate standards and Nigerian safety and health requirements, problem solving specific security issues; determining resource requirements; and vetting and selection of security resources for a constantly improving platform.
• Manage and continuously upgrade Chemonics safety and security incident response capabilities.
  • Lead Chemonics crisis and incident management preparations and response in Nigeria, in coordination with projects’ senior leadership.
  • In this regard: update, as appropriate, the project emergency action plans and corresponding business continuity plans to ensure a fail-safe emergency communications system; clear emergency duties and responsibilities; and systems that foster fast, deliberate, and coordinated team responses.
  • Conduct scenario training and test exercises and ensure emergency continuity.
  • Act as local incident coordinator.
  • Facilitate training as required, and periodic drills at each project office and residential location; including hotel lodging for short term staff.
  • Ensure all staff are briefed on all safety and security considerations for project personnel arriving in country from overseas - to include information on security risks, incident in the field.
• Strengthen project staff safety and security skills and habits.
• Recommend staff training program and monitor completion and compliance.
  • This includes regular briefings, security guidelines, communication procedures, travel precautions, emergency procedures and movement restrictions (as needed).

Reporting:

• The Country Security Director will report directly to the lead Home Office Security Management Unit Director with an indirect reporting relationship to each programs’ leadership and operations team.
• The Country Security Director will conduct check-ins with Chemonics home office SMU on a regularly recurring basis.
• The SMU will provide overall strategic support to the Chemonics security platform and will serve as the key focal point for decisions that impact the entire security platform and in cases of emergency.
• The CSD and SMU will also maintain open communication with the Chemonics home office project management units (PMUs) regarding any impact that security related matters will have on project implementation.
• The Country Security Director shall include the SMU and PMU on any communications with security subcontractors that have implications regarding the cost and/or performance or contractual obligations of the subcontract.

Qualifications

• Bachelor's Degree in Law Enforcement, Criminal Justice, Psychology, Business Management, or related field required.
• 8 or more years of experience in project and security management and oversight of security platforms;
• Demonstrated project and personnel management experience
• Demonstrated ability to design and write sophisticated security management documents
• Strong contextual knowledge of the security environment in Nigeria;
• Experience managing complex, sensitive, and high-risk security crises;
• Demonstrated ability to generate and leverage network connections in order to promote an accurate understanding of risk and strengthen knowledge of country context;
• Proven effectiveness in conducting liaison activities in complex and high-risk environments;
• Prior professional experience working in law enforcement or military coupled with private sector work experience preferred;
• Knowledge of U.S. government and USAID processes and regulations preferred;
• Well-connected with local Nigerian authorities and international NGOs operating in Nigeria, as well as possessing a high ability to build strategic relationships and expand network;
• Proven expertise in Nigerian security issues, including current threat environment, security policy, key actors, risk assessment, and best practices;
• Experience providing security oversight to an international donor program required;
• Ability to report to and coordinate with multiple stakeholders, both internal and external;
• Experience in training civilians on safety and security measures;
• Excellent written and oral communication and interpersonal skills;
• Fluency in English is required.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Location: Abuja

Scope of Work

• This scope of work (SOW) sets forth the services to be provided by the Senior Finance Manager to SATI Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain Procurement and Supply Management (GHSC-PSM) Project in Nigeria.

Background

• The overall goal of GHSC-PSM is to procure and provide health commodities for all USAID health programs, including but not limited to, HIV/AIDS, Malaria, Family Planning, and Maternal & Child Health, as well as provide systems strengthening technical assistance to improve supply chain management and commodity security in Nigeria.

Principal Duties and Responsibilities

• Prepare and submit deposits and wire transfer requests to the bank
• Issue checks of payment for processed transactions, logs payments, distribute and/or mail checks to the appropriate vendor
• Review project staff timesheets and processes monthly payroll
• Calculate and processes any tax payments, when appropriate
• Liaise with a Nigerian accounting firm in performing local financial management and the appropriate local accounting reporting needed
• Prepare and maintain all the project financial reporting for the Nigerian authorities. Ensure that all financial transactions and practices related to REC activities in Nigeria adhere to USAID regulations
• Enter expenses into ABACUS (PSM accounting systems) and provide supporting documentation for expenses entered
• Manage petty cash transactions
• Oversee the purchase of office supplies and other small to mid-size procurements
• Collect and review employee expense reports for accuracy
• Prepare and submit monthly accounting reports to the home office, respond to questions from home office accounting unit and project management unit
• Maintain transparent and audit-proof record keeping systems per PSM's policies.
• Review, process and enter accounting activity
• Obtain documentation and approval for all transactions
• Research the status of particular invoices/payments, as required
• Submit recommendations for standard exchange rate to HO every month

Job Qualifications

• University Degree in Finance, Accounting, Business Administration, Economics or other relevant field
• Minimum of 7 years of experience in program administrative and finance management
• Professional experience with international donor programs: audit/compliance fiduciary and risk management experience are required
• In-depth knowledge of the operating environment and employment regulations in Nigeria
• Experience in bookkeeping and accounting
• Results-oriented professional capable of achieving targets and goals set in cooperation with the client, counterparts and stakeholders
• Demonstrated ability to work productively within a team
• Possess excellent organizational and multi-tasking skills
• Ability to communicate clearly and effectively.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Location: Abuja

Scope of Work

• This scope of work (SOW) sets forth the services to be provided by the Contracts and Compliance Director to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background

• The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
• The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.
• The GHSC-PSM project Nigeria country office has a robust supply chain supporting USAID and Global Fund HIV/AIDS, malaria, and family planning health commodities, including procurement of health commodities; operation of central, state, and ad hoc health commodity warehouses; management of long-haul and last mile distribution networks for health commodities; as well as technical assistance and training activities. Local commodity procurement includes essential health commodities such as lab equipment, reagents, and a limited number of pharmaceuticals.
• In addition, the project foresees integrating additional donors, such as UNFPA, into Nigeria’s warehousing and distribution platform.
• The GHSC-PSM Nigeria country office coordinates closely with the GHSC-PSM headquarters technical and support units in order to achieve project workplan objectives.
• The GHSC-PSM Risk Management team provides both proactive and responsive support to the GHSC-PSM headquarters teams and field offices on contractual and regulatory compliance as well as supply chain logistics, risk management, and technical activities.
• The Contracts and Compliance Director serves as an extension of the GHSC-PSM headquarters Risk Management Team based in Nigeria and has delegated authority for the review of firm binding documents in accordance with the project authority’s matrix.
• The Contracts and Compliance Director serves as a subject matter expert for supply chain procurement and strategy, USAID regulatory compliance, and subcontracting business practices.
• The Contracts and Compliance Director coordinates with the Nigeria office executive management team, the Risk Management team, and project management support units.
• She/he works closely with the field office Decentralized Procurement team and contracts unit to serve as an expert resource for compliance related matters and to provide review and guidance of supply chain and technical procurements, and to support best practices, ongoing quality control and continual improvement.

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Responsibilities

• Serves as a quality control and assurance officer for procurement guidance and outputs to ensure consistently high standards in accordance with USAID and U.S. government regulations, Chemonics’ corporate policies, laws of Nigeria, and any supplemental policies developed specifically for GHSC-PSM
• Conducts compliance reviews of RFQs/RFPs, subcontracts, and procurement documentation (including selection and negotiation memos) to ensure consistency with Chemonics and GHSC-PSM procurement process
• Reviews and approves subcontracts pertaining in accordance with delegated authority
• Ensures that Supply Chain Solutions and GHSC-PSM corporate risk and subcontractor management tools and templates are shared and utilized by local staff
• Contributes to the development of "content" for training in a variety of contract, subcontract, and procurement-related topics in coordination with the GHSC-PSM headquarters Risk Management team and the Global Supply Chain procurement team
• Delivers training for project staff as required in collaboration with the field office Deputy Director of Operations and Executive Management Team, including on topics related to procurement compliance, regulations, insurance policies, and code of conduct
• Periodically conducts gap analysis of critical risk management functions in the management of the 3PL warehousing and transportation platform in Nigeria and communicates results to project leadership and the Risk Management team
• Provides guidance to Procurement Team Lead and field office procurement and contracts team in accordance with established global supply chain procurement operating procedures
• Review and negotiate subcontract terms and conditions, including applicable insurance clauses to manage Chemonics corporate risk
• Engages with local counsel related to Nigerian laws and regulations applicable to labor law, real estate, procurement, customs, and operations as required
• Advises on the procurement of insurance policies to manage office and supply chain risk and coordinates review of selected policies with the Risk Management team
• Provides input to incident management teams as necessary and coordinates with the Risk Management team to support information gathering for insurance policy or claims
• Conducts random internal reviews of commodity procurement files, and coordinates with the GHSC-PSM HQ and Chemonics HO for other financial and compliance reviews as needed
• Makes recommendations on strengthening policies and procedures to ensure internal controls are effective in preventing, identifying, and addressing noncompliance with applicable rules and regulations
• Makes recommendations on strategies to streamline systems for effectiveness and efficiency considering client needs, team dynamics, and project goals and objectives
• Serves as a POC with the Chemonics HO Office of Business Conduct and may coordinate and/or participate in business conduct reviews and investigations
• Coordinates regularly with the GHSC-PSM HQ Risk Management team related to templates, guidance, and standards for local health commodity procurement and prime contract related approvals
• Performs other duties and responsibilities as required

Qualifications

• Master’s Degree in Finance, Business Administration, or related field
• Minimum of 8 years of related experience in compliance and financial oversight and management, with an emphasis on government contracting.
• Possess a comprehensive understanding of project and contract management, as well as USG regulations and guidelines in order to provide support and guidance in a strategic and problem-solving manner
• Demonstrated ability to communicate clearly, concisely, and persuasively both orally and in writing, and deliver presentations, training, and facilitate meetings effectively
• Extensive experience solving complex technical, managerial or operational problems and ability to evaluate options based on relevant information, resources and knowledge required
• Extensive experience with a wide variety of contracts and subcontracts types, e.g. fixed price, IQC, cost reimbursement (award fee/fixed fee), performance-based, and construction required
• Preference for experience with review or oversight of health commodity procurements, construction and/or logistics contracts
• In-depth knowledge of the FAR, AIDARS, and other related U.S. Government procurement regulations
• Experience in responding to audit inquiries, working closely with external parties to ensure a high degree of compliance
• Experience in adhering to USG procurement processes
• Strong analytical skills and demonstrated ability to solve complex problems.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

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