Job Vacancies @ ActionAid Ghana – 3 Positions

ActionAid (AA) is a global movement of people working together to further human rights for all and end poverty.

ActionAid Ghana (AAG), an Affiliate of ActionAid is looking to employ experienced and self-motivated individuals to fill the following positions:

1.) Finance Manager
2.) Fundraising Manager
3.) HROE and Administrative Manager

See job details and how to apply below.

1.) Finance Manager

Role Overview:

• To coordinate financial management functions of the Accra Office and to ensure compliance with financial accountability responsibilities of ActionAid Ghana.

Key Responsibilities:

(List the major responsibilities the job holder is expected to perform)

• Supervise the processing of all transactions to ensure compliance with the LFPPM
• Review all reconciliations to ensure that un-reconciled items are properly investigated and corrected on a timely basis
• Review legal documents and advise management on the financial viability or otherwise of such documents as well as the compliance of provisions of such documents to the LFPPM
• Ensure that procurement processes are in line with the LFPPM provisions and that items procured provide value for money for the organisation
• Provide monthly/quarterly organisational performance updates to Senior Management on a timely basis
• Provide customised reports to budget holders in line with their requests and support them to reconcile their budgets with actual expenditure
• Ensure timely acquisition of funds from AAI and other sources as shall be determined by the Head of Finance

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• Ensure optimum value for foreign exchange deals and prompt transfer of funds to avoid exposing the AAG to cash crises
• Ensure timely transfer of funds to the regional offices
• Ensure prompt update of banking details and signatories and liaise with regional Accountants to ensure prompt update of signatories to all accounts in line with the LFPPM provisions
• Conduct monthly cash count of all foreign exchange petty cash and reconcile cash at hand with cash book balance
• Follow-up on banking transactions to ensure prompt delivery of services including submission of audit circularisation responses and amendment of
signatories
• Support budget holders in the Accra office to prepare their plans and budgets and complete activity templates in line with guidelines submitted by Head of Finance
• Review budgets and activity costings submitted for approval and recommend appropriate action to management
• Consolidate the Affiliate’s Programme budget and reconcile with the income allocation as approved by management
• Load cash flow into SUN after budget has been approved by the AAG and AAI Boards of Trustees
• Review requests for virements and ensure that such requests comply with the LFPPM provisions and recommend appropriate action to management
• Supervise monthly preparation of staff salaries to ensure that staff salaries are paid on time in line with statutory requirements
• Review all payroll documents and recommend appropriate action to management
• Prepare payroll data and compared with previous payroll information on a monthly basis and reconcile any difference thereon
• Conduct a monthly review of all payroll related control accounts and ensure that the accounts have nil balances and investigate any outstanding balances
• Ensure that all statutory deductions and staff benefits are properly computed and paid on a timely basis.
• Support development of codes for project activities to support automation of project reports
• Develop unique codes for all donor projects and donors in SUN
• Support development of automated reports for all donor projects
• Provide appropriate donor reports and analysis on a timely basis for all projects in the GARP and Policy and follow up and answer all queries thereon
• Support Fundraising department to develop proposal and prepare donor report on timely basis.
• Support the preparation of annual accounts for the AP
• Support annual audit processes for the AP
• Perform other functions as may be directed by management
• Work with Head of Finance to regularly revise LFPPM to ensure policies and procedures conform to acceptable standards.
• Build capacity of regional accountants to effectively use SUN software
• Ensure compliance with safeguarding policies as relevant to responsibilities.
• Educate other relevant stakeholders including visitors on AAG safeguarding policies, principles and procedures.
• Bring up to the attention of management, any safeguarding issues that will emerge in course of work.

Qualification Required & Experience

Academic Qualification & Experience:

• 2nd Degree in Accounting and Finance related field + 5 years relevant experience at the management level.
• Completed ICA, ACCA, CIMA, CPA

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TECHNICAL (State core job knowledge/skills required for successful execution of the job)

• Knowledge of HRBA programming
• Knowledge of Financial and management accounting
• Knowledge of budgets and budgetary control
• Knowledge of treasury and cash management
• Knowledge of procurement and stores management
• Knowledge of project and contract management
• Knowledge of advanced spreadsheet, word-processing and presentation
• Advance knowledge of accounting software especially SUN 6.3 and Query and Analysis BI.
• Knowledge of audit and attestation
• Knowledge of internal control and application of accounting standards
• Knowledge of the use of management science tools for both situations of certainty and uncertainty
• Knowledge of payroll preparation and reconciliations
• Knowledge of taxation
• Knowledge of corporate law
• Knowledge of planning control processes
• Effective time management skills
• Conflict management and negotiation skills
• Workflow scheduling skills
• Team management skills
• Performance management skills
• Resource mobilisation and allocation skills
• Effective communication skills
• Capacity building and training skills
• Customer relations skills
• Reliability
• Risk Orientation
• Reaction time
• Proactive
• Sensitivity
• Analytical
• Openness and candour
• Integrity
• Initiative
• Coping with pressure
• Detail orientation
• Objectivity

Job Circumstances:

This is a three (3) year renewable employment contract on national terms and conditions.

Salary: This role is on SM4 of ActionAid Ghana’s Salary Structure.

Location: Greater Accra Region.

How to Apply For the Job

Please note that Curriculum Vitae (CVs) are NOT acceptable.

Click Here To Download Application Forms

Completed Application Forms should be emailed to:

jobs.ghana@actionaid.org

Closing Date: 15 July, 2022

“ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply.”

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2.) Fundraising Manager

Role Overview:

• The Fundraising Manager shall be responsible for the development and implementation of AA Ghana’s fundraising strategy, operational plan and related polices with the objective of maximizing income for ActionAid Ghana’s programmes.

Key Responsibilities

• Formulation and implementation of resource mobilization strategies, policies and procedures through contextualization of the AAI Global
Funding policies and strategies to Ghana’s context.
• Exploration of existing and alternative funding options especially Institutional funding.
• Diversification of programme funding to achieve a healthy mix of sponsorship and institutional donor funding.
• Development and implementation of donor intelligence mechanisms.
• Tracking of resource mobilization trends and incorporating feasible innovations into Ghana’s practices.
• Formulation of fundable proposals in line with CSP programmes and in accordance with the ActionAid Ghana fundraising policy and strategy.
• Building relationships with other INGOs for consortium fundraising
• Maintaining a sponsorship funding base through the recruitment, retention and relationship management of sponsors and the children they
support.
• Maintenance of sponsorship targets, standards and communication as well as sharing of learning on sponsorship developments.
• Coordinate knowledge to enable the organisation to adapt and respond to shifting donor landscape, evolving supporter expectations and quality
services.
• Driver on trends and aid modalities, grant and compliance, standardized processes for contract management.
• Work closely with the Programme teams, fundraising affiliates and the funding community to ensure programme led funding principle are being
upheld.
• Development and implementation of donor management information system and Knowledge management system.
• Provision of timely and accurate information to donors/funders, sponsors and other stakeholders as per existing agreements/MoUs or sponsorship
protocol.
• Organizing and coordinating donor visits to Ghana and sharing information with respective teams, partners and stakeholders on institutional donors of ActionAid Ghana.
• Negotiating implementation of contracts and MOUs with donors.
• Monitoring funds flow and utilization as well as coordinating the periodic interaction of donors with the country programme in terms of monitoring visits; and
• Maintaining linkages and provision of feedback to networking partners and communities.
• Undertaking donor /sponsors intelligence, scanning and scoping
• Ensuring efficient and effective management of staff within the Department considering staff skills and leave allowance.
• Participate in the development of resource mobilization skills for ActionAid Ghana staff.
• Undertake performance appraisal for staff in the Department and initiation of correction actions for identified gaps.
• Undertaking training of staff within the Department; and
• Design innovative quality projects / proposals with key stakeholders and beneficiaries
• Lead in the coordination of proposal development
• Review proposals for compliance with funding guidelines and protocols and recommend for submission
• Provide guidance in the development of proposals in line with different donor funding protocols
• Advise and support National Board processes and development in the area of fundraising
• Acts a secretary to the Fundraising Committee of the Board
• Attends Board and General Assembly Meetings, presents reports to and provides technical support to the Board and Assembly in areas of expertise.

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Qualification Required & Experience

• 2nd Degree in related field + 5 years’ working experience at the management level.
• Membership of a relevant professional institute.

TECHNICAL (State core job knowledge / skills required for successful execution of the job).

• Corporate reputation management,
• Website and social media management
• Contracts management and photography
• Donor intelligence gathering
• Relationship Management
• Good communication skills
• Editing skills
• Proposal writing skills
• Computer skills
• Marketing skills
• In-depth understanding of programming issues and Policy work at organizational, national and international levels; and
• Have practical experience in resource mobilization including proposal development, donor reporting and managing donor relations.
• People management skills
• Experience in training, coaching, mentoring and developing others.
• Financial management
• Must be able to work with very little supervision.
• Ability to work in a cross-cultural environment
• Gender sensitivity
• Child sensitivity.
• Integrity
• Teamwork
• Tolerance
• Interpersonal skills
• Negotiation skills
• Confidentiality

Job Circumstances:

This is a three (3) year renewable employment contract on national terms and conditions.

Salary: This role is on SM4 of ActionAid Ghana’s Salary Structure.

Location: Greater Accra Region.

How To Apply For The Job

Please note that Curriculum Vitae (CVs) are NOT acceptable.

Click Here To Download Application Forms

Completed Application Forms should be emailed to:

jobs.ghana@actionaid.org

Closing Date: 15 July, 2022

“ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply.”

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3.) HROE and Administrative Manager

Role Overview:

The HROE and Administrative Manager shall be responsible for the development of a holistic approach to human resources and organizational effectiveness of the organization encompassing people, processes and systems that foster the AA culture to optimize staff productivity and organizational effectiveness.

Key Responsibilities:

• Familiar with Ghana labour laws and ensure that ActionAid’s employment policies are not in conflict with the country laws.
• Develop the Country-level HROE and Admin strategy, OE change management plan, annual HR plans and budgets and work plans in alignment with the CSP, Global HR Standards and in accordance with Ghana laws and organisational priorities and budget provisions.
• Lead the implementation of, and accounting for the HR Strategy, annual HROE and Admin plans & budgets and work plans in line with approved
plans and budgets and the HR Policy framework
• Development and implementation of HROE and Admin strategies, systems, policies and procedures including safeguarding policies to
protect the vulnerable and for the Organisation
• Develop and update HR measurement indicators and provide guidance in the reporting of HR Management performance of the entire Affiliate to
management
• Participate in the regional cluster HROD/E network to contribute to the development of the relevant cluster HRODE priorities.
• Develop and lead the implementation of mechanisms for succession planning and management development for the affiliate programme.

Governance and Board

• Advise and support National Board processes and development
• Act as secretary to the HROE Committee of the Board.
• Attend Board and General Assembly (GA) Meetings, presents reports to and provide technical support to the Board and GA in areas of expertise
• Participate in the induction of Board members in their HROE role
• Work with GS HR/ Internal and External Audit teams to conduct audits of the HROE department and present progress implementing audit
recommendations to the CLT and the Board.

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Strategic Leadership & Management

• Based on sound organizational Development principles, support the country leadership team to monitor and in influence organizational climate and
workplace moral through staff satisfaction (pulse) surveys.
• Make presentations to CLT and SMT on HROE issues as well as present periodic HR performance reports.
• Follow up and report on the implementation of key action points from the CLT/SMT relevant to HROE and
• Prepare, submit and follow up on cases that require legal action with the organizational lawyers and provide quarterly updates to CLT on the
organization’s legal cases.
• Provide comprehensive HR advisory and technical advise to Country Director, managers and staff on all aspects of human resources to ensure
that the organisation follows policies, procedures and legal requirements.
• Track trends in contemporary development HR/OD/E management practices, document and provide advise/ recommendations on key
developments to Management

Qualification Required & Experience

Academic Qualification & Experience:

• 2nd Degree in related field + 5 years relevant experience in senior management position.
• Membership of a relevant professional institute.

TECHNICAL (State core job knowledge/skills required for successful execution of the job)

• Ability to develop HROE strategies and plans
• Knowledge of Ghana Labour Act and international labour conventions/regulations
• Ability to develop HR systems, policies and procedures
• Ability to design and implement organizational change interventions
• Ability to undertake learning needs identification
• Knowledge of adult learning principles
• Ability to write behavioural questions and coordinate a behavioural interview
• Ability to undertake job evaluation and design a salary structure
• Ability to design and deliver training programmes

MANAGERIAL (State core managerial knowledge/skills required for successful execution of the job)

• Knowledge of the decision-making and problem-solving process
• Ability to conduct or manage a productive meeting
• Ability and/or willingness to discuss problems/concerns and to take action
• Ability to establish objectives, specific targets and goals
• Ability to plan and work effectively on several tasks at the same time
• Ability to determine organization structure for target achievement
• Ability to develop cooperation among team members and resolve conflicts
• Ability to identify suitable tasks for delegation, the skills required for the task, and the appropriate individual for the task
• Ability to select the most appropriate medium of communication
• Ability to write effective reports, letters, memos and make presentations
• Ability to lead and inspire others
• Knowledge of motivation theory
• Knowledge of control systems
• Ability to routinely monitor costs and control budget

Job Circumstances:

This is a three (3) year renewable employment contract on national terms and conditions.

Salary: This role is on SM4 of ActionAid Ghana’s Salary Structure.

Location: Greater Accra Region.

How to Apply For the Job

Please note that Curriculum Vitae (CVs) are NOT acceptable.

Click Here To Download Application Forms

Completed Application Forms should be emailed to:

jobs.ghana@actionaid.org

Closing Date: 15 July, 2022

“ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply.”

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