Job Vacancies @ ActionAid (AA) Nigeria

Abuja, Nigeria Posted 2 years ago Posted on Accounting / Audit / Finance, Advertising / Social Media / Marketing / PR, Legal / Law, Secretarial / PA

ActionAid (AA) Nigeria is recruiting to fill the following positions:

1.) Board Liaison Advisor
2.) Personal Assistant to Country Director
3.) Finance Officer (x2)
4.) Project Advisor, (En-Logic)
5.) Advocacy and Digital Learning Inspirator
6.) Digital Communications Officer

ActionAid (AA) Nigeria is an affiliate of ActionAid International, which is a global alliance of organisations working towards achieving a world without poverty and injustice in which every person enjoys the right to a life with dignity. As a large and visible development organisation, we work in more than 40 countries in Africa, Asia, Europe and America. Our expertise lies in community-led approaches to development and working through partnerships with the poor and other grass root organisations.

See job details and how to apply below.

1.) Board Liaison Advisor

Location: Abuja
Responsible To: Director, Organisational Effectiveness
Grade: 7

Job Purpose

The Board Liaison Advisor who reports to the Director, Organisational Effectiveness will be responsible for coordination of the Governance function, maintaining an interface between the Board and General Assembly members of ActionAid Nigeria (AAN) and the International Governance Unit (IGU); as well as review Memorandum of Understandings (MOUs) within ActionAid Nigeria.
S/he will also be responsible for coordinating internal procurement processes as well as documentations whilst working with the Procurement committee.

Specific Responsibilities

Ensure quality record of Board meetings by taking the minutes
Provide support to Sub-committees
Preparation of Communications and Documents to Board members:
- Support in the development of any presentations required
- Ensure that all papers to the Board are sent out in due time
- Collate Board incidental communications between Board meetings to keep Board Members abreast with the key organisation happenings and events.
Coordinate AAN Governance and staff induction and orientation processes
Coordinate all field visits of Board and GA members to AAN project sites
Support with linkage to AAI Board of Trustees:
- Prepare affiliate update that goes to Board of Trustees
- Ensure that all logistics arrangements are made for Board Chair to attend Trustees meeting.
- Ensure that Board Chair/relevant representative attending the International Board meeting gets all Board papers sent from the International Secretariat.
- Provide whatever information required by the AAI Governance unit and the International Secretariat
Coordinate proper documentation and filing of all AAN Statutory documents with relevant government agencies
Coordinate the process of General Assembly (GA) member recruitments and selection ensuring that all organizational equal opportunity parameters are considered
Act in an advisory capacity to all members of the governance body especially new members to facilitate their ability to perform effectively.
Act as an information hub between AAN Management and the Governance Body.
Provide support on secretarial duties
Support with the review of all organizational legal documents that require Country Director’s signature.
Support with the review of all Partnership agreements.
Events Management: Provide logistics for workshops, seminars, meetings, by providing
materials to support the event through ensuring that stationeries, hotel reservation, workshop materials, meeting packs, booking venues, meals are provided in time. Ensure timely and proper communication for all events
Facilitate the financial processes for consultancies and other programme events with the support of the Finance Department.
Produce budgets for events
Coordinate internal procurement processes:
- Work with a 7-member procurement committee and a Volunteer, while reporting to the Procurement Committee Chairperson
- Act as secretary to the Procurement Committee
- Responsible for reporting and documentation
- Ensure an updated service provider database
- Ensure the committee actions are in line with the Procurement policy manual.
All other responsibilities given by Line Manager.

Key Working Relationships:

Internal: Entire AAN staff
External: Service providers, Partners, Government Agencies, Board & General Assembly
Members, International AA Office and other stakeholders.

Persons Specifications
Education Qualification:

Essential:

Barrister-at-Laws (B.L) and Bachelor of Laws (LLB).

Desirable:

Membership of relevant professional Institute.

Experience:

At least five years post NYSC experience in Administration;
Excellent working knowledge of Excel, Word & Outlook (MS Office in general) & experience in handling cash
Office administration and procurement experience.
Experience of designing and coordinating training/meetings.

Desirable:

Experience working with and supporting governance structure in an INGO.

Skills / Abilities:

Excellent report writing skills
Fluency in spoken and written English language
Highly numerate
Excellent planning and prioritisation skills
Ability to think strategically
Excellent (proven) interpersonal and both oral and written communication skills
Strong analytical/problem solving skills
Multi-tasking skills.
Negotiation skills.

Personal Qualities:

Creative and takes initiative.
Able to work effectively in a diverse team environment
Good motivator of others
Willing to work additional hours at crucial times.
Self motivated person able to work without close supervision
Team player
Effectively promote the AAN’s mission, values, and objectives.

Application Closing Date
18th May, 2022.

Method of Application
Interested and qualified candidates should complete the Application Form below and send in an MS Word attachment to: jobopenings.Nigeria@actionaid.org using the Job Title and Location eg: "Board Liaison Advisor - Abuja" as the subject of the email.

Click here to complete the Application Form (MS Word)

Click here for more information

Note

Only electronically submitted forms will be considered. Submitted CVs will be disregarded.
ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
While we respect all applicants, interview dates will be communicated only to shortlisted candidates.
ActionAid is committed to preventing any form of sexual harassment, exploitation and abuse (including child abuse and adult at-risk abuse) in line with our
Child Safeguarding policy, Protection from Sexual Exploitation and Abuse; and Sexual Harassment, Exploitation and Abuse at Work Policy and Overarching
SHEA and Safeguarding Policy; as well as our zero-tolerance approach to Safeguarding concerns.

2.) Personal Assistant to Country Director

Location: Abuja
Responsible To: Country Director
Grade: 7

Overall Purpose

The PA to the CD who reports directly to the Country Director will be responsible for the management and administration of the Country Director’s Office.
S/he will support in ensuring that ActionAid Nigeria (AAN) policies and procedures - in collaboration with the other members of the team and the affiliate (AAN) – are fully complied with.
S/he will also manage physical and electronic documents for the affiliate by maintaining documentation, filing systems and contact database.

Key Duties
Programme:

Planning and organizing of all activities, workshops and seminars that relate to the office of the Country Director.
Taking minutes of all strategic meetings involving the Country Director’s Office.
Representing - when necessary, the CD at fora relating to the progress, advocacy and show-casing of AAN’s work in Nigeria.
Act as a liaison person with programme and other relevant units on administrative issues as it relates to the CD’s Office.
Development and management of the Information Systems at the affiliate for the CD’s office.
Produce and contribute to programme/event reporting.

Finance:

Facilitate the financial processes for consultancies and other programme events’ with the support of the Finance Department as it relates to the CD’s Office.
Produce budgets for events and assist in the development of the programme’s budgets and plans by working closely with the HROE and Finance units.

General:

Develop and oversee the implementation of an appropriate and user-friendly Records Management system and ensure files are up to date.
Administer programme and other internal meetings; and follow up with staff and other stakeholders on relevant issues and action points.

Key Working Relationships

Internal: Entire AAN staff
External: Service providers, Partners, INGO, Government Agencies, Board Members, Global Secretariate and other stakeholders.

Persons Specifications
Education Qualification:

Essential:

First Degree in Social Sciences or Arts / Humanities.

Desirable:

Master's Degree in related studies
Membership of relevant professional Institute.

Experience:
Essential:

At least five years post NYSC experience in Administration and providing strategic support to a Leadership role
Excellent working knowledge of Excel, Word & Outlook (MS Office in general) & experience in handling cash.

Desirable:

Experience in working with international development of NGO agencies.

Skills / Abilities:

Excellent reporting writing skills
Highly numerate
Excellent planning and prioritisation skills
Ability to think strategically
Excellent (proven) interpersonal and both oral and written communication skills
Experience designing and coordinating events/training/meetings
Strong analytical/problem solving skills.
Multi-tasking skills
Negotiation skills.

Personal Qualities:

Creative and takes initiative.
Able to work effectively in a diverse team environment
Good motivator of others
Willing to work additional hours at crucial times.
Team player
Self-motivated person able to work with minimum supervision.
Effectively promote AAN’s mission values, and objectives.

Application Closing Date
18th May, 2022.

Method of Application
Interested and qualified candidates should complete the Application Form below and send in an MS Word attachment to: jobopenings.Nigeria@actionaid.org using the Job Title and Location eg: "Personal Assistant to Country Director - Abuja" as the subject of the email.

Click here to complete the Application Form (MS Word)

Click here for more information

Note

Only electronically submitted forms will be considered. Submitted CVs will be disregarded.
ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
While we respect all applicants, interview dates will be communicated only to shortlisted candidates.
ActionAid is committed to preventing any form of sexual harassment, exploitation and abuse (including child abuse and adult at-risk abuse) in line with our
Child Safeguarding policy, Protection from Sexual Exploitation and Abuse; and Sexual Harassment, Exploitation and Abuse at Work Policy and Overarching
SHEA and Safeguarding Policy; as well as our zero-tolerance approach to Safeguarding concerns.

3.) Finance Officer (x2)

Location: Abuja
Grade: 6
Reporting To: Head of Finance
Line Management: None
Slots: 2

Job Purpose

The post holder will ensure maintenance of adequate financial integrity in supporting quality and timely data input for generation of financial reports, review and analyze accounting ledgers.
S/he will also contribute to strengthening the internal control and accounting systems of ActionAid Nigeria and partner organizations.

Specific Responsibilities

Assist in the preparation of financial reports as required by the project
Attend to project specific internal/external audit
Work with the Head of Finance on the financial planning processes of the long term (three-year planning) and short term (annual budgeting) plans that feed into the National Plans.
Work with other members of the project team in planning and forecasting
Follow through ActionAid Nigeria’s communication procedures with donor and implementing partners
Strictly adhere to AA Nigeria policies and procedures and observance with agreement or donor Memorandum of Understanding (MoU)
Support Implementing partners organisations’ grant management process
Provide organizational development support to Implementing partner organisations
Support capacity assessment, financial and accounting processes review, and prepare reports on partner organizations as may be assigned by the Head of Finance
Provide financial support to fundraising and proposal writing for the organisation
Monitor and review staff advances, retirements, and post hold journals
Responsible for reconciliation of projects, bank accounts and other assigned ledgers
Any other duties as assigned by line manager and Management.

Key Working Relationships:

Internal: Entire AAN staff
External: AAN Partners, donors and other stakeholders.

Persons Specifications
Education / Qualifications
Essential:

First Degree in Accounting / Finance.

Desirable:

Relevant accounting professional certification.

Experience:
Essential:

At least three (3) years post NYSC experience, which should have been spent in a finance position.
Experience in implementing financial control systems.
Sound practical knowledge of any accounting software and Spreadsheets.

Desirable:

Development sector experience as a finance person.

Skill Abilities:
Essential:

Accuracy and attention to details
Excellent interpersonal and negotiation skills
High sense of Integrity
Ability to work well with minimal supervision
Ability to interface effectively with other members of staff and solve problems using own initiative.

Desirable:

Knowledge of SUN accounting software.

Personal Qualities:

Excellent interpersonal and communications skills
A person of integrity, creative and takes initiative
Able to work effectively in a diverse team environment
Willing to work additional hours at crucial times.
A self-motivated person able to work without close supervision.
Able to effectively promote AAN’s mission values, and objectives.

Application Closing Date
11th May, 2022.

Method of Application
Interested and qualified candidates should complete the Application Form below and send as an MS Word attachment to: Vacancy.Nigeria@actionaid.org using the Job Title and Location eg: "Finance - Abuja" as the subject of the email.

Click Here to Download the Application Form (MS Word)

Click here for more information

Note

Only electronically submitted forms will be considered. Submitted CVs will be disregarded.
ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
While we respect all applicants, interview dates will be communicated only to shortlisted candidates.
ActionAid is committed to preventing any form of sexual harassment, exploitation and abuse (including child abuse and adult at-risk abuse) in line with our Child Safeguarding policy, Protection from Sexual Exploitation and Abuse; and Sexual Harassment, Exploitation and Abuse at Work Policy and Overarching SHEA and Safeguarding Policy; as well as our zero-tolerance approach to Safeguarding concerns.

4.) Project Advisor, (En-Logic)

Location: Abuja
Reporting: Manager, Governance
Line Management: Support (Intern or Volunteer)
Duration: April 2022 - April 2023

Job Purpose

The post holder in collaboration with the Governance Manager will develop, implement, manage and report on enhancing logistics delivery and citizens participation in Nigeria elections project, and ensure adequate engagements with relevant stakeholders, mobilization and participation of National organizations as well as support in undertaking effective and appropriate documentation and shared learning systems, that will collectively contribute to improved programme quality and impact towards realization of the programme objectives.

Specific Responsibilities
Programme

With support from the Manager, Governance; develop, implement and monitor quarterly, monthly and weekly activity plans including budget and procurement to achieve expected results.

Provide policy, technical and operational advice on assuaging the challenges identified in the logistics deployment of election materials for electionadministration.

Support national and state level actors (INEC) on the development of innovative approaches towards the early transportation of sensitive and non-sensitive election materials to polling units on election day.

Support in collaboration with other partners in the field, the maintenance of an efficient M&E system that tracks programme performance and allows for easy retrieval of information.

Implement on timely basis, agreed activities but also taking advantage of unplanned activities that may come up.

Undertake such activities as to promote healthy relationship among stakeholders of ‘En-logic’ on elections.

Undertake such activities that will promote and contribute to the improvement and strengthening of election administration and deployment processes in Nigeria

Support in planning and capacity building training workshops on election logistics for all stakeholders and partners alike.

Establish and maintain contacts with relevant government officials, INEC, SIEC, non-governmental organizations, media, etc.; Ensure appropriate mechanisms to facilitate collaboration and exchange of information that would further AAN’s work

Represent and contribute to the advancement of the governance programme unit in Nigeria

Work effectively and build sustainable partnership with the media to ensure project visibility and impact

Support systems and manage the process of timely project and other reporting, including following up on internal and external reports and ensuring compliance with terms of reference and consultancies.

Contribute strongly to identifying funding opportunities in Nigeria and beyond, and support proposal development.

Capacity Development:

Collaborate with relevant institutions and other agencies, alliances and networks for elections and governance issues

Support the development of training modules and facilitate trainings of groups and organizations on election and democracy

Support system strengthening and organizational development

Build capacity of partners and other election key actors and stakeholders on election.

Build sustainable relations with the government at all levels, especially institutions on election and democracy.

Documentation:

Submit monthly, quarterly, and annual reports

Document and follow up on outcome of mid-term and annual project reviews

Document and share learning from the project at national and international fora

Coordinate the storage, retrieval and review of programme related information

Provide inputs into the writing and review of periodic reports and other information and documents especially for accountability purpose

Ensure programme documents are uploaded in the AAN SharePoint, CMS, etc.

Financial Management:

Participate in and contribute to the development of AAN annual plans and budgets

Submit timely financial reports on funds released for activities in the state ensuring compliance with AAN financial reporting requirements.

Support partners to develop realistic budgets, linking budgets to planned and agreed activities.

Actively source for and participate in fundraising activity for AAN including developing concept notes and proposals.

Facilitate the financial processes for service providers engaged by the unit.

Reporting and Accountability:

Submit timely informative reports, showing progress towards outputs and objectives of the ‘En-Logic’ project

Submit situational and any other non-routine reports when necessary or as requested

Ensure timely implementation of and reporting on agreed activities.

Participate in AAN programme meetings and share experiences from the field, bringing up issues of general programme nature for collective decision making.

Facilitate the sharing of information with other stakeholders.

Submit success stories or case studies on lessons learnt for sharing.

Key Relationships

Internal Relationships: Entire AAN team

External Relationships: Partners, Donors, CSOs and relevant government agencies.

Attributes /S kills Essential Desirable
Education / Qualifications:

First Degree in Political Sciences or other Social Sciences or Arts / Humanities

Masters’ degree in a relevant field

Membership of relevant professional Institute.

Experience:

At least 5 years post NYSC experience

At least two years’ experience in similar position in the development sector

Experience in project management

Experience managing high level stakeholders

Experience working on anelection project.

Skill Abilities:

Excellent analytical skills

Strong communication and writing skills

Active presence on social media

Computer skills with good working knowledge of Microsoft office

Ability to implement data management systems

Fluency in spoken and written English language

Highly numerate

Excellent planning and prioritization skills

Excellent (proven) interpersonal skills

Experience working with multi sectoral stakeholders.

Personal Qualities:

A person of integrity, creative and takes initiative,

Able to work effectively in a diverse team environment

Willing to work additional hours at crucial times.

A self-motivated person able to work without close supervision.

Able to effectively promote AAN’s mission.

Application Closing Date
11th May, 2022.

Click here to download the Application Form (MS Word)

Click here for more information

Note

Only electronically submitted forms will be considered. Submitted CVs will be disregarded.
ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
While we respect all applicants, interview dates will be communicated only to shortlisted candidates.
ActionAid is committed to preventing any form of sexual harassment, exploitation and abuse (including child abuse and adult at-risk abuse) in line with our
Child Safeguarding policy, Protection from Sexual Exploitation and Abuse; and Sexual Harassment, Exploitation and Abuse at Work Policy and Overarching
SHEA and Safeguarding Policy; as well as our zero-tolerance approach to Safeguarding concerns.

5.) Advocacy and Digital Learning Inspirator

Location: Abuja

Job Details

The post holder will enhance the capacities of partners, Activista, youth groups in policy influencing, advocacy and use of digital platforms in their interventions and programming for sustained change.
The Inspirator will be based with partner in any of the implementing states - Lagos, Kano, Enugu, Akwa Ibom, FCT-Abuja or Borno State.

Person Specifications
Education / Qualifications:

First Degree in other Social Sciences or Arts / Humanities is essential
Membership of relevant professional Institute is desirable

Experience:

At least three years post NYSC experience one of which should be in youth related programme in the development sector is essential
Experience working with youth and youth groups is essential
Experience in conducting digital campaigns, preferably in a development context is essential
Knowledge of and experience in developing effective campaigns is essential
Ability to provide capacity building and support to people with diverse backgrounds and different degrees of digital expertise is essential
Experience working with diversified groups in rural and semi-urban areas is essential

Skill / Abilities:

Excellent analytical skills
Excellent planning and prioritization skills
Excellent (proven) interpersonal skills
Negotiation skills
Experience in coordinating training/meetings.
Zeal and passion young people and movementst, Exploitation and Abuse at Work Policy and Overarching

Application Closing Date
11th May, 2022.

Click here to download the Application Form (MS Word)

Click here for more information

Note

Only electronically submitted forms will be considered. Submitted CVs will be disregarded.
ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
While we respect all applicants, interview dates will be communicated only to shortlisted candidates.
ActionAid is committed to preventing any form of sexual harassment, exploitation and abuse (including child abuse and adult at-risk abuse) in line with our
Child Safeguarding policy, Protection from Sexual Exploitation and Abuse; and Sexual Harassment, Exploitation and Abuse at Work Policy and Overarching
SHEA and Safeguarding Policy; as well as our zero-tolerance approach to Safeguarding concerns.

6.) Digital Communications Officer

Location: Abuja
Reporting to: Communications Coordinator (with dotted line to Programme Advisor)
Line Management: None
Grade: 6

Job Purpose

The Digital Communications Officer will be responsible for assigned communications roles including supporting the execution of the project’s communications strategy and social media strategy.
The job holder will support the development of contents for project communications for newsletter, publications, and Websites.
Managing projects prioritised social media contents - including Facebook, Twitter, Instagram, Youtube and LinkedIn.
S/he will liaise with the Programme Advisor in providing hands on technical support to young people and Activista in advocacy using digital platforms to reach wider coverage

Specific Responsibilities

Facilitate and ensure delivery of communications requests from SPA II project within specified timeline
Develop and implement innovative and effective communication and media strategies for the project
Develop the project communication contents for use on publications, newsletter, and press
Provide support for youth engagement with use of technology in holding duty bearers to account
Responsible for quality assurance of documentation and publishing of all SPA II project publications in liaison with AAN Communications unit
Support project partners in media and communications related capacity building and ensuring that this is integrated within their programming
Support content development for AAN policy influencing, website and other social media platform.
Oversee production of digital and multimedia communications content to promote AAN’s brand, particularly the SPA II project.
Liaise and work with the Programme Advisor to identify advocacy and communications issues related to the project
Ensure adequate media coverage for all project activities, events, media advisory, press releases/press statements
Assist project teams in uploading content and managing training/events calendar.
Support in the development of project success stories and case studies

Education / Qualifications

First Degree in Communications, Social Sciences or Arts / Humanities is essential

Experience:

At least 3 years work experience, 2 of which should be in communication field in the development sector is essential
Website development and digital communications experience is essential
Capacity building experience including training and facilitating is essential
Experience working with the media is desirable
Familiarity with popular media sector and previous relationship with same is desirable
Experience in digital campaigning and youth mobilization is desirable

Skill / Abilities:

Understanding of the role of advocacy work and communication in development
Strong communication and writing skills
Ability to provide practical solutions within set deadlines
Good computer skills especially in the use of publishing tools
Multi-tasking skills
Public Speaking skills
Excellent planning and prioritisation skills
Strong interpersonal skills.

Application Closing Date
11th May, 2022.

Click Here to Download the Application Form (MS Word)

Click here for more information

Note

Only electronically submitted forms will be considered. Submitted CVs will be disregarded.
ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
While we respect all applicants, interview dates will be communicated only to shortlisted candidates.
ActionAid is committed to preventing any form of sexual harassment, exploitation and abuse (including child abuse and adult at-risk abuse) in line with our Child Safeguarding policy, Protection from Sexual Exploitation and Abuse; and Sexual Harassment, Exploitation and Abuse at Work Policy and Overarching SHEA and Safeguarding Policy; as well as our zero-tolerance approach to Safeguarding concerns.

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