🇳🇬 Job Vacancies @ Breakthrough ACTION Nigeria – 3 Positions

Breakthrough ACTION ignites collective action and encourages people to adopt healthier behavior - from using modern contraceptive methods and sleeping under bed nets to being tested for HIV and preventing the spread of zoonotic diseases - by forging, testing, and scaling up new and hybrid approaches to social and behavior change.

We are recruiting to fill the following positions below:

1.) Receptionist
2.) Administrative Assistant II
3.) Finance & Admin Officer

Job Title: Receptionist

Location: Abuja (FCT)

Summary

• The Receptionist will be responsible for handling front office reception and administration duties, including greeting and welcoming visitors, answering phone calls, notifying staff of visitors’ arrival, and setting up conferences/meetings.

Essential Duties and Responsibilities
In addition to the general duties described above. Specific duties and responsibilities include the following:

• Welcome visitors by greeting them in person or via telephone.
• Attend to all visitor-related queries and escalate complex queries where necessary;
• Assist in maintaining security by monitoring the guest logbook and issuing visitor badges;
• Notify the Admin Officer II-Safety and Security or the office security guards of any suspicious visitor(s) within the (front) office environment;
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms and brochures)
• Answer and forward phone calls as needed;
• Manage meeting rooms requests and allocations
• Set up conference/meeting rooms as needed including electronic presentations;
• Perform other clerical receptionist duties such as filing, photocopying, etc.
• Receive and dispatch mails/letters and other materials to the appropriate staff, office or unit;
• Assist with office logistics arrangements and small procurements as needed;
• Handle staff travel air tickets and hotel bookings
• Manage staff official data and airtime provision
• Manage the front office supplies and keep inventory of stock.
• Other duties as assigned.

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Minimum Qualifications, Skills & Experience

• Minimum of HND / Bachelor’s Degree;
• 2 - 3 years’ experience in a similar position;
• Experience working with donor-funded projects is desirable;
• Working Knowledge of MS Office Packages;
• Knowledge of basic administrative procedures;
• Strong verbal communication skills (written & spoken) in English language
• Strong problem-solving skills;
• Ability to work independently and proactively

Application Closing Date
25th September, 2023.

Method of Application
Interested and qualified candidates should forward PDF copies of their CVs to: hiring@ba-nigeria.org using the Job Title and Location of choice (e.g., "Receptionist, Abuja") as the subject of the email.

Note

• Breakthrough Action Nigeria is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.
• Qualified female applicants are strongly encouraged to apply.

Job Title: Administrative Assistant II

Location: Abuja (FCT)
Employment Type: Full-time

Summary

• The Administrative Assistant II will be responsible for assisting the Senior Administrative Officer and other members of the administrative team with day-to-day tasks related to project administration.

Essential Duties and Responsibilities
In addition to the general duties described above. Specific duties and responsibilities include the following:

• Support the admin team with the implementation of procurement processes and procedures and processing vendor and invoices;
• Assist with logistics arrangements for local and international travels;
• Ensure that the assets that are issued to staff are authorized, recorded and necessary paperwork exists as per the office/USAID policy.
• Assist with logistics for conferences, local travel, workshops and other activities;
• Manage staff monthly call credit and internet payments;
• Support the team with basic asset/inventory management;
• Support in the staff HMO registration and payment;
• Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs);
• Assist with the management of project vehicles and drivers. Ensure drivers comply with safety rules and defensive driving techniques and reports.
• Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations.
• Together with relevant staff ensure that travel & logistics, welfare, and support needs of visiting guests to Nigeria and expatriates are met.
• Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance of office equipment and appliances and meeting staff office needs.
• Prepare relevant administrative reports when needed.
• Other duties as identified by supervisor.

Supervisory Responsibilities:

• This position has no direct supervisory responsibilities.

Minimum Qualifications

• Minimum of Bachelor's Degree
• 3 - 4 years’ experience working with donor-funded projects in administrative and procurement related tasks
• Working experience with USAID funded projects is an added advantage.
• Working Knowledge of MS Office Packages
• Knowledge of administrative procedures.
• Well-organized, with ability to track multiple activities and deadlines.
• Ability to work successfully in a cross-cultural, team-based environment.

Application Closing Date
Monday; 25th September, 2023.

Method of Application
Interested and qualified candidates should forward PDF copies of their CVs to: hiring@ba-nigeria.org using the Job Title and Location of choice (e.g., "Admin Assistant II, Abuja") as the subject of the email.

Note

• Breakthrough Action Nigeria is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.
• Qualified female applicants are strongly encouraged to apply.

Job Title: Finance & Admin Officer

Location: Cross River
Employment Type: Full-time

Summary

• The Finance & Admin Officer together with other finance and admin team members will implement efficient finance activities and provide efficient administrative support for all categories of staff and external stakeholders to provide administrative and logistics support in the office.
• S/he will also work with the State Coordinator and other program team members in providing required support towards successful implementation of BA-Nigeria activities towards achieving the project objectives in a compliant manner.

Essential Duties and Responsibilities
In addition to the overall technical inputs to the project described above, specific duties and responsibilities include the following below:

• Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations.
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
• Provide necessary logistic support to prepare large meetings, trainings and workshops in the office and off-site.
• Together with relevant staff ensure that travel & logistics, welfare and support needs of visiting guests are met;
• Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance of office equipment and appliances and meeting staff office needs;
• Manage all field office petty cash transactions, ensuring proper documentation and physical cash control.
• Management of office fixed assets and inventory, ensuring all assets are tagged and updated in asset register and proper records are maintained for all office consumables to prevent waste and abuse. Carry out periodic asset physical asset verification and inventory stock taking.
• Monitor budget expenditures against approved budgets.
• Review purchase orders, time and attendance records and prepare necessary reports for the project finance and senior management team;
• Ensures that all supporting documents are available and attached to the payment vouchers
• Withdraws cash from the bank for program activities and makes necessary disbursements after obtaining necessary approvals;
• Ensure all travel and activity advances from the field office are retired as at when due; adequate support documentations are provided and all unused funds refunded to project account in a timely manner.
• Prepare procurement documentation including RFQs, selection memos, local purchase orders, GRNs etc. using JHU/CCP formats
• Prepares source documents for both cash and check field payments
• Ensure office stationary are always available and stockouts are avoided;
• Work closely with relevant state staff to supervise and account for all safety equipment and supplies (First Aid and Fire extinguishers etc.) in all program offices.
• Conduct routine checks on all safety equipment to ensure they are in good and usable condition, and make recommendations when needed;
• Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs);
• Assist in processing vendor and consultancy invoices.
• Ensure PAYE and Withholding Taxes are remitted before the last day of the month to the responsible parties.
• Additional duties assigned to by their supervisor.

Supervisory Responsibilities

• Supervise the Finance and Admin Assistant and Driver(s)
• Review and approve times heets for direct reports
• Perform performance appraisals for direct reports.

Minimum Qualifications & Experience

• Bachelor's Degree or higher in a relevant field (Accounting, Economics, Business Administration or related Finance field).
• 5 - 6 years NGO experience is required. Experience implementing USAID funded projects in Nigeria is essential.
• Languages Skills: Must be fluent in English.

Application Closing Date
20th September, 2023.

How to Apply
Interested and qualified candidates should forward PDF copies of their CV to: hiring@ba-nigeria.org using "Finance & Admin Officer, Cross River" as the subject of the mail.

Note: Qualified female applicants are strongly encouraged to apply.