Job Vacancies at OPEC Fund for International Development – 5 Positions

Location: Austria

Job Profile

• The Head of Protocol is responsible for coordinating relations between OPEC Fund and Member States, and for providing substantive technical and logistical support to the Ministerial Council and Governing Board meetings as well as to other high-level OPEC Fund meetings.
• This position also facilitates guests to OPEC Fund and ensures the proper logistics and etiquette is observed.
• The incumbent plans the programs and activities of protocol operations and supervises the implementation.
• The annual workload includes organizing and servicing a Ministerial Council meeting, four Governing Board meetings, 11-14 Board-level committee meetings, and 12-18 loan signature ceremonies, and the preparation of various receptions for other in-house and external meetings and events.

Duties and Responsibilities
Stakeholder management and engagement support:

• Responsible for coordinating relations between the OPEC Fund and Member States, and for providing substantive technical and logistical support to the Ministerial Council and Governing Board meetings as well as other high-level OPEC Fund meetings and visitors. The incumbent will be in communication with ministers, OPEC Fund governors and alternate governors, ambassadors, government officials and other high-level representatives.
• Draft routine correspondence with government ministries and other high-level entities.
• Anticipate client needs and address them properly.

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Meeting coordination assistance:

• Provides assistance in coordinating the organization of ceremonies for the signature of loan/grant agreements, in cooperation with other concerned departments.
• Assists in the coordination of reception of visitors to the Fund, which includes the provision of any relevant high-level representational items (i.e. gifts, handouts).
• Arranging any necessary meeting-related reservations and appointments.
• Ensures all internal protocols are understood and met.
• Provides advice to chief of staff on any matters critical to meeting preparation.
• Participates in all public relations and protocol activities, including receptions and social events, as well as accommodation and travel arrangements for the Director-General, official visitors and participants in the Ministerial Council and Governing Board meetings.
• Builds and maintains an established network of contacts and partnerships among relevant entities in the hospitality industry, especially, hotels, restaurants, caterers, airport staff, venues in Vienna.
• Ensures all team members properly understand their roles and responsibilities.
• Carries out other tasks assigned by the supervisor, related to the job function.
• Develops system to collect and manage feedback in order to improve level of service.
• Develops and implements processes, guidelines, and strategies related to event management that align with the institution’s strategic plan.

Documentation:

• Responsible for maintaining up-to-date lists and contact details for of ministers and high officials of the host country, ambassadors posted in the host country, members of the Ministerial Council, members and alternate members of the Governing Board, ministers and high officials of the OPEC Fund’s partner countries.
• Maintains a list of relevant contacts and partners in the hospitality industry, especially, hotels, restaurants, caterers, venues in Vienna.
• Contributes to a shared master contact list for the organization.
• Prepares checklists and guidance documents for meetings taking place outside of headquarters.
• Provides regular reports to the Chief of Staff on lessons learned and new best practices following conclusion of mission and meetings.

Administrative and Logistical Support:

• Coordinates the administrative and logistical support for the Fund’s high-level meetings, including arrangements for the transportation of VIPs from and to the airport.

Qualifications and Experience

• University Degree in Public Relations, International Relations, Communication, Business Administration, and/or other relevant field is required. A master’s in any of these fields is an asset.
• Minimum 10 years of relevant professional experience. At least five years of experience in an international institution, embassy, or ministry is desirable.
• Proficiency in Microsoft Office applications, especially Word and Excel.
• Experience in communicating with high-level VIPs, preferably in English, German and/or Arabic.
• Excellent written and verbal communication skills in English and German. A good working knowledge of Arabic, French, and/or Spanish is an asset.

Competencies:

• Knowledge of protocol in a governmental or international organization, including experience of working with the host government.
• Awareness of the subtleties and peculiarities in proper international protocol procedures.
• Ability to understand and follow standard institutional procedures.
• Work in a collaborative way with both internal & external shareholder teams to achieve organizational goals.
• Strong written and oral communication skills and presentation skills ensuring messages and instructions are clearly understood.
• Able to understand confidential information and the need to ensure that such information can be accessed only by authorized persons.
• Able to work efficiently in a well-structured, focused manner setting clear priorities.
• Excellent ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.
• Ability to think strategically and creatively.
• Process and project management skills.
• Foresees risks and allows for contingencies when planning.
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Location: Austria

Job Profile

• The Executive Assistant is responsible for providing secretarial/clerical services to the Office of the Director-General, performs auxiliary administrative duties relevant to the supervisor's responsibilities and coordinates overall Office activities, within overall policies or instructions.

Duties and Responsibilities
Correspondence:

• Receives, logs, reviews and distributes all incoming mail.
• Provides background information and files concerning correspondence and ensures that urgent/important items are drawn to the (Office of the) Director-General’s attention.
• Drafts correspondence in one or more languages, upon own initiative or on-the-job instructions received, for the signature of the Director-General.
• Checks outgoing mail for accuracy, conformity with overall policies or instructions, and use of the correct communication channels.

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Business Meetings/ Events Arrangement:

• Receives officials and other visitors to the Office of the Director-General and arranges meetings, notifies participants of place, date, time, and subject.
• Makes arrangements for duty travel, prepares travel authorizations, ensures that visas, vaccination certificates, etc., are in order and completes the required forms.
• Takes minutes of the meeting and prepares draft records for the Director-General’s approval.
• Manages the (Office of the) Director-General calendar and assists and advises the Office on a variety of administrative and logistical matters.

Coordination:

• Assists the (Office of the) Director-General with the coordination of submissions in relation to budget and work programs.
• Adheres to deadlines and coordinates correspondence, reporting and submissions to Ministerial Council, Governing Board and committees chaired by the (Office of the) Director-General.
• Ensures that the (Office of the) Director-General has all the relevant files needed for the Ministerial Council and Governing Board Meetings, as well as other high-level meetings, when necessary.
• Coordinates overall department activities with other assistants within other departments.
• Coordinates logistical arrangements of workshops and trainings.

Document Management:

• Designs and maintains accurate and effective physical and electronic filing system.
• Performs other duties as required by the (Office of the) Director-General.

Qualifications and Experience

• A Bachelor's Degree in a relevant field.
• A minimum of 10 years of professional experience in a relevant field.
• Preferably at least three years at a responsible level in a large organization, preferably international in nature.
• Fluent in English and good German proficiency. French, Arabic, or Spanish is an added advantage.

Competencies:

• Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), intra/internet as well as on-line database management.
• Excellent verbal and written communication skills.
• Ability to work independently with minimum supervision and guidance.
• Good interpersonal, organizational and time management skills.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Location: Austria

Job Profile

• The Senior Operational Risk Officer coordinates, validates, and monitors operational risks across all units of the OPEC Fund, all in accordance with the institutional risk framework, in order to prevent, minimize, and mitigate risk.

Duties and Responsibilities
Policy development and implementation:

• Develops and implements OPEC Fund’s operational risk management framework comprising of policies, methodologies, and processes.
• Ensures that OPEC Fund’s operational risk management framework is up-to-date and relevant at all times.

Risk management and analysis:

• Oversees and coordinates assessment and mitigation of operational risks across all units of the OPEC Fund.
• Develops key risk indicators and oversees and coordinates the monitoring of major operational risks.
• Conducts workshops on assessment and mitigation of operational risks.
• Develops and implements IT support systems for storing, monitoring, and reporting operational risk data.

Reporting:

• Prepares the operational risk section of the quarterly risk management report.
• Contributes to material for speeches, statements and presentations in the area of operational risk for external meetings and conferences.
• Carries out other tasks assigned by the Director, Market Risk, Operational Risk & Policies (MOP).

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Qualifications and Experience

• Master's Degree in Accounting/ Finance/ Economics or equivalent professional qualification.
• A minimum of 10 years of banking experience.
• Preferably, 3-5 years of experience in managing operational risk at global or regional banks, fund managers, or multilateral/bilateral development financial institutions.
• Excellent written and verbal communication skills in English and German. A good working knowledge of Arabic, German, French, and/or Spanish is an asset.

Competencies:

• A professional financial or risk management qualification.
• Strong written and oral communication skills and presentation skills ensuring messages and instructions are clearly understood.
• Able to work efficiently in a well-structured, focused manner setting clear priorities.
• Excellent ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Location: Austria
Employment Type: Temporary - One Year

Job Profile

• The incumbent identifies and assists in solving HR related issues by collecting, structuring, analysing, evaluating and reporting on HR processes and data.
• This is done in accordance with the HR strategy and framework to maximize the effectiveness of key strategic and operational projects across HR disciplines such as talent management, learning & development, employee engagement, and performance management.

Duties and Responsibilities

• Provides high quality and accurate data that can be relied upon to inform business decisions, working with other members of the HR team to improve data accuracy within the HR Information Systems.
• Works with different HR functions to provide administrative improvements and bespoke tools that drive efficiencies and improve reporting.
• Responsible for the overall HR dashboard reporting, analyzing data, highlighting key areas, and predicting trends for discussion.
• Accurately produces all required HR data reports, displayed in appropriate formats within the agreed timeframes, including the production of recurrent and ad hoc HR data metrics/dashboards.
• Produces regular reports to management on HR data.
• Deals with requests for information, and creates ad hoc HR reports, as required.
• Collates and monitors data for benchmarking purposes.
• Presents HR data to HR Director and Head, HR Operations on a regular basis, and champions new developments in people analytics across the organization.
• Presenting data both electronically and in person, which clearly articulates any findings, assumptions and suggestions that can be used effectively and practically by the stakeholder.
• Presenting visuals and data at an advanced level using infographics and modern analytics software.
• Consistently engages with the Head, HR Operations to ensure required reports are delivered and making suggested changes where applicable.
• Liaises with internal business units to obtain required data.
• Using data to contribute to the efficiency and effectiveness of key strategic projects and processes within the HR function.
• Focal point for managing projects that the HR Operations team is responsible for, including ongoing project plans, budgets, timelines and milestones.
• Develop and deliver progress reports, proposals, requirement documentation and presentations, and provides regular updates on the status and deliverables of projects to the Head, HR Development.
• Carries out other duties as assigned by the HR Director and Head, HR Operations.
• Processes the organization's payroll every pay period.
• Maintains payroll processing system and records by gathering, calculating, and inputting data.
• Answers staff questions about salaries, deductions, attendance, and time records.
• Receives and coordinates requests for leave and other absences.
• Identifies, investigates, and resolves discrepancies in timesheet and payroll records.
• Analyzes trends and metrics in partnership with the HCM group to develop solutions, programs and policies.

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Qualifications and Experience

• A Bachelor’s Degree in Business Administration/ IT / Human Resource Management / Data Analytics or respective studies.
• 5 years relevant professional experience.
• Experience from an international development institution is preferable (2 -3 years).
• Fluent in English.
• Working knowledge of Arabic, German, Spanish, and/or French is an added advantage.

Competencies:

• Good analytical skills, resourcefulness, initiative, maturity of judgments, and tact.
• Track & Monitor overall HR Dashboard / Ongoing Projects.
• Advanced skills in PowerPoint application with infographic capacities.
• Capability usage in MS-Excel to generate statistics and create embedded formulas.
• HR Metrics Reporting capability, namely time/cost per hire, cost/FTE, time-to-fill, etc.
• Working knowledge and understanding of HR processes and work flow.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Location: Austria

Job Profile

• The Financial Analytics Officer performs financial projections, analytics, modeling scenarios and reports, all in accordance with the institutional strategy and framework, in order to assist management to make informed decisions.

Duties and Responsibilities
Data collection & analysis:

• Performs standard financial projections duties and analysis on a regular basis; interprets raw data and information, and prepares management reports related to financial results and targets.
• Performs ad hoc analyses that drive strategic business decisions.
• Analyzes data and financial and business metrics to monitor performance and assist Management in achieving objectives.
• Investigates variances between actuals and projections and/or forecasts to understand trends and potential risks and opportunities.
• Monitors and assesses key performance indicators.
• Develops and maintains a strong understanding of the financial performance for all areas of the organization.

Stakeholder management and engagement:

• Creates effective business relationships across the organization through monthly financial deliverables and meetings to maintain accurate financial forecasts.
• Communicates financial data in reports, narratives and through visual representations.
• Assists in the design of periodic financial reviews to drive business change as well as continuous reporting on innovation and automation.

Reporting:

• Prepares periodic reports, dashboards, and analyses on the organization, including cash flow projections, scenarios analysis, forecasts and financial performance.
• Develops and maintains key financial reporting metrics.

Capability building:

• Contributes to the strengthening and capacity building of the Fund by developing and improving management and organizational processes and procedures; participates in the committee(s) relevant to these matters.

Carries out other tasks assigned by the supervisor that are related to the job function.

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Qualifications and Experience

• Master’s Degree or equivalent in Finance/Business, majoring in Accounting, Financial Analysis, Business Administration, or other relevant fields.
• Recognized financial/accounting certification such as the CFA.
• A minimum of five years of relevant professional experience.
• Preferably 2-3 years of experience in an international financial institution.
• Excellent written and verbal communication skills in English and German. Good working knowledge of Arabic, French, and/or Spanish is an asset.

Competencies:

• Strong analytical skills, as demonstrated by a very strong grasp of data and numbers and the ability to derive meaningful conclusions.
• Ability to business convert concepts and objectives into sound financial/numerical logic, principally through modeling and projections.
• Ability to interrogate data for accuracy and dependencies and to further develop assumptions and themes.
• Able to work efficiently in a well-structured, focused manner setting clear priorities.
• Excellent ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

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