Job Vacancies @ Medecins Sans Frontieres (MSF) – 4 Positions

Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, gender, creed, or political affiliation.

We are recruiting to fill the following positions below:

1.) Specialized Technician
2.) Health Promoter IEC Officer
3.) Deputy Finance Coordinator
4.) Sexual Violence Program Activity Manager

Job Title: Specialized Technician

Location: Cross River

Accountabilities / Responsibilities (non-exhaustive list)

• Performing autonomously, all necessary complex / advanced installations, maintenance and repairs (i.e. requiring special qualifications/training), according to the supervisor’s instructions and executes any needed tests after any repair or maintenance. Including the following functions:
  • Qualified Electrician
  • Qualified Mechanic
  • Biomed Technician
• Making suggestions regarding any repair or maintenance work needed in MSF electrical installations, equipment and assisting logistics department for any relative work needed.
• Managing the stock of consumable items, filling in the stock cards, carrying out physical stock inventories, executing orders necessary for renewing stock, avoiding any shortage.
• Responsible for the equipment and tools, including extinguishers, checking they are correctly and safely used, maintaining and renewing them when necessary and keeping the inventory updated.
• Keeping working area clean and tidy.
• Ensuring that all record sheets and books related to logistical maintenance are always completed. Preparing needed reports before and after any repair or required maintenance.
• Immediately informing the line manager of any problems that arise in the course of the work, particularly about damage, loss, theft or attempted break-ins
• Working in collaboration with other specialized technicians and workers, if necessary, or managing a small team of workers.
• Providing the logistics manager with a monthly report addressing at a minimum, the progression of activities, the difficulties encountered and the plan of action for the following months.
• In the case of a breakdown, making a diagnosis, informing the line manager and after approval carrying out any complex / advanced repairs needed.
• Following up the validity of all documents (annual inspections, insurance or any other required documents).
• Managing the stock of consumable items, filling in the stock cards, carrying out physical stock inventories, executing orders necessary for renewing stock, avoiding any shortage.
• Responsible for the equipment and Tools, including Radio Equipment extinguishers, checking they are correctly and safely used, maintaining and renewing them when necessary and keeping the inventory updated.
• Keeping workshop and its surrounding clean and tidy.
• Ensuring that all record sheets and books related to maintenance are always completed and preparing needed reports before and after any repair or required maintenance.
• Carry out quarterly evaluation of external workshop in case of sub-contracting.
• Reporting: Comply monthly Mechanic report for generator clearly stating maintenance carried out within the month and action plan for coming months.
• Performing, under the support of Logistics Manager the following:
• Monthly maintenance checks for all of MSF generators to ensure they are in perfect condition for their use.

Required Skills and Conditions

• Education: Degree in Electrical or related studies is desirable
• Experience: Must have strong electrical knowledge with a minimum of two years 2 years previous experience in similar position. Having worked in MSF or other NGO’s is desirable.
• Languages: English required; additional local languages desirable.
• Computer Literacy: Excel and Word required.
• Location: Only natives and/or residents of Cross River will be given priority.
• Competencies and Qualities: Commitment, Flexibility, Results and Service Oriented, Teamwork.

Remuneration

• According to the MSF salary scale and 13th month allowance is equivalent to 1 month of gross salary.

Application Closing Date
30th August, 2024.

How to Apply
Interested and qualified candidates should send their updated CV, Copies of all certificates and diplomas, Valid ID, Work Certificates, and Cover Letters with contact details, to: msf.waca.recruitment.crossriver@gmail.com using 'SPECIALISED TECHNICIAN - CALABAR' as the subject of the mail.
Or
The candidates should send their application in an A4-sized envelope with the subject “SPECIALIZED TECHNICIAN – CALABAR” at the MSF box located at:
No 2 Ebri Eteng close, state Housing Calabar,
Cross River state.

Job Title: Health Promoter IEC Officer

Location: Sokoto
Employment Type: Contract

Job Description

• Implement Health Promotion/IEC (Information, Education, and Communication) activities with patients and local population to raise their knowledge and skills on relevant medical topics
• Job Type: Short term Contracts (with different end dates)
• Duty Station: Sokoto Mass Vaccination Campaign, Sokoto

Responsibilities

• Inform patients and communities about MSF and services it provides.
• According to medical priorities, deliver information to the patients and community on specific health topics
• Implement activities of health education and awareness (sessions in schools, churches, community), under the indications and supervision of the HP Supervisor.
• Under the guide of HP Supervisor, assess the impact of activities (with questions, verifications and behaviors observations), and report problems, success and constraints to him/her.
• Collect all type of information related to specific health and living conditions of the population, in particular to identify the most vulnerable populations to target.
• Report to HP Supervisor: activities, problems met, strengths and constraints.
• For OCBA: Establish and maintain contacts with social partners, including other NGO’s, governmental health services that can provide answers to social problems.
• For OCBA: Keep education and communication areas clean and tidy and professional materials available.
• For OCBA:Participate in creation of any material needed for the activities of information, education and communication

MSF Section/Context Specific Accountabilities:

• Participate in creating community and key Stake holder mapping in collaboration with the HPS and HP manager guided by community members.
• In partnership with the HP supervisor, plan and organized the weeks awareness and community engagement sessions with key community members.
• Participate in daily planning and feedback sessions re daily activities,
• Collaborate with the anthro team on collecting data through the different research methods.
• Plan and follow up visits with Community members according to planned community engagement strategy, feeding back daily to the HPS.
• To work closely with multidisciplinary teams that will inform our practice
• To perform quality admin duties in relation to recording and reporting of dates.
• Attend trainings and ensure effective communication skills are used when relating to Community groups/ individuals.
• Ensure a person centered and community based approach is incorporated in to all communication.
• Ensure all MSF protocols and principles are adhered to including confidentiality when gathering data.
• To adhere to details outlined in rapid assessment and the strategy.
• To report to HPS and HP Manager challenges in the Community.
• Work with the teams to ensure appropriate IEC materials are used and using clear language that will not be misinterpreted by the communities

Requirements

• Educational degree or diploma in social science, social communication, nurse or teaching/education
• Preferable previous experience in teaching, nursing or social work, community mobilization
• Local language essential, English language highly desirable
• Computer literacy
• Results, Teamwork, Flexibility, Commitment to MSF principles, Service, Stress Management.

Application Closing Date
30th August, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online
And
Submit your CV, Cover Letter, and necessary credentials only to: sokvax-finhrco-dep@oca.msf.org with the job title as the subject of the mail.

Note

• The deadline for the position is 30th August 2024 (4:00 PM)
• Only shortlisted candidates would be contacted.
• No Transportation and/or any allowance will be provided during the recruitment process.
• MSF is an equal opportunities employer and promotes diversity within the organization.

Job Title: Deputy Finance Coordinator

Location: Abuja (FCT)
Employment Type: Contract
Publication Date: 23rd August 2024 2024
Job Type: One-year Fixed Term Contract (With the possibility of renewal)

Main objective and responsibility of the position

• Supporting the Finance Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence and participating in the implementation and management of finance strategies, policies, the internal control system and all financial administrative and legal issues in the mission, according to MSF protocols, standards and procedures, in order to provide accurate, transparent, timely and reliable financial information to the organization and third parties on the allocation of resources in the project.

General Accountabilities

• Participating actively in the definition and monitoring of the financial operational and budget needs and the financial strategy of the mission, providing support in the assessment and mitigation of the financial risks of the mission and in the implementation of the relevant organizational setup in order to meet all financial obligations while keeping financial ethics respected at all times
• Supporting the Finance Coordinator in the implementation and respect of MSF policies and guidelines, ensuring they are aligned with legal requirements and within the national legal framework, and designing or adapting relevant local policies, procedures and tools for optimized management of the mission's financial resources
• Supporting the Finance Manager in the management of the treasury, including the whole accounting of the mission in order to ensure the smooth running of operations at all times and maintaining as much control as possible on financial risks
• Participating in the management of funding agreements with donors and in providing regular and adequate indicators to monitor the financial health of the mission, providing relevant cost analysis, regularly monitoring of expenses vs budget, analyzing variances and suggesting corrective actions when needed. Assisting in the collection of information on resources and translating them into a budget
• Supporting the Finance Coordinator in ensuring the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff's development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the finance activities
• Participating in the coordination and supervision of the monthly and yearly closing of accounts with the aim that the statement reflects the financial reality of the mission
• Performing tasks delegated by the Finance Coordinator and replacing him/her in his/her absence
• When requested replace other members of the capital or project finance teams during their absence.

MSF Section / Context Specific Accountabilities
Mission highlights:

• The Nigeria mission currently run 5 projects: P1125 Benue IDP, P1063 Sokoto NOMA (with NERU pillar), P1062 Zamfara ANKA & TALATA MAFARA, P1625 Sokoto Vaccination, P1496 Gummi Nutrition Responses, projects.
• Three more cost centres: P1061 Abuja Coordination, P1124 Emergency Preferences and P1644 Aircraft Rental.
• 2023 8M budget revision, 2025 Annual Budget revision is approaching: 8M revision in August after we close July report and 2025 Annual Planning in September – October,
• Sokoto Vaccination implementation coming up.

Note: Deputy FinCo position set 40% of project and 60% in Abuja Coordination due to most of Deputy FinCo tasks linked to policy and procedure implementation and issuing mission financial health; it is relevant and important to visit projects regularly to make sure projects team to understand policies and procedures to implement correctly.

The Deputy Finance Coordinator is responsible for the following mission-specific tasks:

• Responsible for the preparation of monthly Coordination Office Finance SitRep and place in the share point before 10th of the following month.
• Produce regular and adequate indicators to monitor finance health of the mission, to produce and share relevant cost analysis for the management.
• Responsible to provide insight on the finance and admin health of the mission.
• Responsible to provide an inventory of finance risks in the mission, recommendation, suggest follow-up to manage and mitigate these risks.
• Responsible for internal auditing projects books monthly bases as per Mission Authorization Table SOP.
• Responsible to ensure compliance with MSF OCA policies, procedures and guidelines, adapt to local (legal) context; design relevant local policies, procedures and tools for optimized management of the mission’s financial resource.
• Responsible to asses and mitigate the financial risks of the mission, ensure that reliable internal control systems and in place, and financial ethics is respected within the mission.
• Responsible for supervising Service Contracts in the mission:
  • To review and give feedback,
  • To maintain mission Service Contract central data,
  • To update mission Service Contract overview (Rental, SLA with difference hospital in the project location, construction Sub-contracts, custom clearing, LP medical items and drugs, domestic flight service, etc) and make accessible for CMTs,
• Responsible to overseen TAXES (payroll, withholding taxes and annual development levy contribution) and payments of taxes, development levy, pension, nigeria social insurance trust fund (NSITF) obligations are followed, and comply with established legal procedures in the country.
• Responsible for overseeing timely SCUML report.
• Responsible to overseen monthly TAX file and ANNUAL TAX RETEURNS.
• Responsible for monitoring payroll and withholding tax timely remittance.
• Insuring local auditing process, timely report and submission final audited financial report to the respective government office.
• Responsible to overseen the availability of operation treasury (Cash Follow) for the smooth running of operations at all times and to maintain as much control as possible about the security risks, in particular.
• To insuring all international mobile staff who are staying in the mission more than 6 months to have bank account for those who able to get NIN as per new Nigeria Central Bank of Nigeria.
• To insure all bank accounts have bank signatories and make sure to update bank signatories when necessary,
• Is responsible for maintaining good relationship with bank, tax advisor, external auditors, tax offices to get better services.
• Responsible to overseen monthly and annual closing of the mission accounts on due date with standard quality, making sure the accounts correctly reflect the financial reality of the mission.
• Responsible to overseen and ensure proper management of balance accounts and oversee monthly preparation of a correct and complete mission Balance specification
• Responsible for overseeing monthly closure of bookkeeping, payments to suppliers, expat per diem and financial administration
• Responsible together with CMT to implement a relevant organizational set-up of the mission, to ensure that all financial obligations are met, while risks mitigated
• Responsible for verification of projects and coordination office payment request documents and provide feedback to the relevant technical coordinators, Project FinHR Manager, PC for further action and follow-up the improvement.
• Part of Tender committee; Responsible to review market assessment and tender process analysis and give recommendation and feedback for relevant technical coordinator and managers,
• Work closely with Legal Advisor and Compliance manager.
• To make sure the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, performance evaluation, potential, detection, staff’s development and internal communication with regard to the fin/admin staff she/he is accountable for,
• Supervise coordination finance team, objective setting, performance evaluation, development plan as per mission Finance Functional Strategy,
• Responsible for finance staff, capacity building and department efficiencies.
• Budget cycle: Annual budget cycle, Middle Year budget cycle, eight months budget cycle and HD-HOC budget,
• Monthly budget realization analysis (BCR) and feedback to project coordinators and technical coordinators and follow-up,
• 12 months reporting (year-end procedure),
• New arrivals/recruited staff briefing, IMS staff End of Mission de-briefing,
• Participating in intersectional meetings,CMT and MT meetings, INGOs forum meetings
• Staff costing and development plans
• Implementation of Finance Functional Strategy
• Project FinHR Manager gap filling (when needed)

Requirements (Qualifications)
Education:

• Business Administration, Management, Economics, finance or related degree is desirable. A higher degree i.e. MBA is desirable.

Experience:

• Essential: previous working experience of at least two years with experience in budget management and finance team management.
• Desirable: experience in MSF or other NGOs in developing countries.

Languages:

• Very good command of English language is essential; Local language desirable

Knowledge:

• Computer literacy (word, excel, internet) and ERP is essential.

Competencies:

• Strategic vision, Leadership, People Management & Development, Service Orientation, Teamwork and Cooperation

Application Closing Date
6th September, 2024 - (5:00PM)

Method of Application
Interested and qualified candidates should:
Click here to apply online
And,
To complete the application, the candidates should send their Cover Letter, latest Curriculum Vitae (CV), and photocopies of only necessary credentials as one document with telephone contact details (daytime) to: nigeria-jobs@oca.msf.org using "DEP FINCO" as the subject of the mail.

Note

• Only applications submitted online will be accepted.
• Lastly, only one online application form should be submitted as multiple submissions will not be considered.
• NO Transportation and/or allowance will be provided during the recruitment process.
• Only short-listed candidates will be contacted for interviews.
• Any documents sent to MSF-OCA (CV, cover letter, copies of diploma, recommendations letters) will not be returned by MSF-OCA.
• MSF is an equal opportunities employer and promotes diversity within the organization

Job Title: Sexual Violence Program Activity Manager

Location: Sokoto
Employment Type: Full-time

Main objective and responsibility of the position

• To ensure an effective MSF Sexual Violence (SV) and Intimate Partner Violence (IPV) response is in place within the mission using a variety of activities varying from mission wide response capacity assessment, community and staff’s assessment for SV and IPV perception-knowledge-health seeking behaviour, coaching-mentoring and training of staff, development of the mission and project SV-IPV response strategy, the provision of guidance for program development and implementation, training and support of staff (the coordinators, medical activity managers and health promoters) and development of relevant tools, materials.

General Accountabilities

• To lead – develop – support the project SV-IPV strategies, protocols and response activities of the mission and the different projects according to the different and changing medical needs and context (including development of strategy, log frame and budget) and developing tools (e.g., training materials, models of care and SV IPV response health promotion materials, messages and methods.
• To provide technical support and supervise the implementation of the SV-IPV response (protocols and standards) to ensure quality of the medical and psychosocial care in place, in line with MSF protocol and survivor-centered principles.
• To build the capacity of the field teams to enable the implementation of quality comprehensive medical and psychosocial care for survivors of SV-IPV according to MSF protocol.
• Plan, organize, support and supervise community awareness raising and the Information, Education and Communication (IEC) strategy to increase timely access for survivors of SV and IPV.
• To establish the SV-IPV patient and project documentation (individual survivor’s medical file and medical certificate etc.) and the MSF SV data management tools.
• To prepare and plan in close collaboration with the HR Department and with project team in the associated HR processes for SV focal staff involved in his/her activity (recruitment, training/induction, evaluation, detection of potential, development and internal communication) in order to ensure having the appropriate team in terms of size, capabilities and skills.
• To prepare and support the HoM, Medco, PC and MTL’s in representing MSF before the Ministry of Health and other international partners for the MSF SV response advocacy and potential national roll-out of area strategies such as national protocols, laws and or lobbying for adequate human resources.
• To plan and support the coordinators with annual planning and budgeting for SV-IPV response.
• To compile, review and analyze the data coming from the projects in order to contribute to the mission’s reporting as well to analyze data from either community and staff assessments. Documenting lessons learned on activities and operational research in this field.
• To monitor and evaluate the functioning of the MSF SV-IPV response at mission level according to MSF protocols, standards and procedures, ensuring the implementation of the activity.
• To monitor and evaluate the SV-IPV response activities at mission level by defining indicators, following up tools and designing contingency plans in collaboration with the Project SV focal points.

MSF Section/Context Specific Accountabilities:

• SV Program Activity Manager (SV PAM) is a flying position under the supervision of medical coordination based in Sokoto, functionally supervising and supporting SV program supervisors in 3 projects of MSF OCA in 2 states of Nigeria, i.e., Sokoto and Zamfara. SV activity is integrated in currently running programs in all the 3 projects, starting from Sokoto initially

SGBV advocacy and community engagement:

• Working closely with PCs and MTLs, support with technical advice high-level advocacy related to SVIPV in all 3 projects of Nigeria mission in coordination with line ministries working in Sokoto and Zamfara states.
• Together with Medical team, proactively map out SGBV stakeholders in the state by identifying thematic areas such as protection, legal pathways, livelihood and reach out to them through exchange of information, meetings and reporting.
• Lead and support the daily work of SV-IPV through coordination with MTLs, PCs, Nursing Activity Manager, SV program supervisors, on the operationalization of the project SVIPV objectives.
• Together with MTL, NAM and SV program supervisors monitor best practices at state level all related to policy-making, capacity building, awareness raising and data gathering on SGBV.
• Lead the development and implementation of a sustainable SVIPV strategy, including consulting with all relevant stakeholders.

Management and Supervision of Medical Activities:

• Leads the collaboration between SV-IPV, Sexual and Reproductive Health, Mental Health, and Health Promotion teams as per the SV-IPV strategy.
• Community engagement and implementation of survivor-lead programming, including but not limited to: FGDs, exit surveys, feedback mechanisms, reporting back to community and adjusting strategy depending on feedback, implementation of survivor-lead committee(s), peer support group(s), etc.
• Supervision of SV Program Supervisor in management of SVIPV program.
• Ensure the availability of essential SGBV response interventions by developing a referral system, which includes comprehensive gender-based violence case management, psychosocial support/mental health services, legal assistance (if applicable), and capacity-strengthening of local service providers, in line with international standards.

Human Resources Management:

• In close coordination with the HR/Admin department and medical team, plan and supervise the associated processes of the medical staff under his/her responsibility in order to ensure optimal performance. This includes recruitment of HP, MH staff, training, evaluation, development and communication.
• Participate in making duty/on call rosters and shift schedules for HP, MH, needed.
• Carry out HR & training needs assessment and communicate necessary recommendation to the PMR/Medco.
• Provide on-going oversight, training and guidance to SV program supervisor, MH supervisor, HP supervisor to ensure SGBV programming meets best practice standards and prioritizes the safety and security of beneficiaries and staff.

Requirements
Education:

• Medical Doctor, Nurse or Midwife, with extensive experience in SV programming and implementation.
• Profile of psychologist or anthropologist can be considered, pending on experience and specific assignment in the country.
• Attended the MSF SV training.

Experience:

• MSF experience is a pre-requisite.
• Experience with SV assessment, including use of qualitative methods such as FGD and semi-structured interviews for both community and formal-non formal stakeholder assessment
• Experience with development program strategy, models of care, planning, implementation, monitoring and evaluation
• Experience with SV-IPV staff capacity assessment (using knowledge-skills-practice) and training of staff in survivor centred principles, identification of sexual violence and training on medical care provision
• Experience with SV-IPV community and formal/informal stakeholders sensitization and awareness raising.

Languages:

• Essential, mission language; local working language would be an asset.

Knowledge:

• Computer literacy essential.
• Knowledge of SV and IPV guidelines and tools
• MSF health information system.

Competencies:

• Strategic Vision, Leadership, People Management and Development, Service Orientation
• Teamwork and Cooperation

Application Closing Date
29th August, 2024 (5:00pm).

How to Applyy
Interested and qualified candidates should:
Click here to apply online
And
Send their Cover Letter, latest Curriculum Vitae (CV) and photocopies of only necessary credentials as one document to: nigeria-jobs@oca.msf.org using "SVPAM" as the subject of the mail.

Note

• Only shortlisted candidates would be contacted.
• No Transportation and Allowance will be provided during the recruitment process.
• Any documents sent to MSF-OCA (CV, cover letter, copies of diploma, recommendations letters) will not be returned.
• MSF is an equal opportunities employer and promotes diversity within the organization
• Lastly, only one online application form should be submitted as multiple submissions will not be considered.