🇳🇬 Job Vacancies @ Malaria Consortium – 3 Positions

Job Title: Finance Assistant

Location: Ondo

Purpose

• The purpose of the consultancy is to provide finance support to MC finance team on the ITN Campaign Project planned to be implemented in Ondo state.
• Finance support will be needed during the payments for the 2025 ITN campaign in Ondo state. Two (2) TA will be required to support payment during the main Implementation of the ITN campaign.

Specific Objectives

• The objective of the support is to successfully carry out payments to the implementation team and vendors in Ondo state during the ITN campaign activities during the period of August to October 2025.
• The finance support will ensure all participant lists, vendors and bank account provided are correct and valid and all documentation required are submitted by operations/Technical teams.
• Also, the finance support will ensure names in payment schedules provided to finance aligns with the data base submitted by the technical teams.

Methodology

• The methodology for this assignment involves providing targeted finance support to the State Finance Officer throughout the 2025 ITN training and distribution campaign in Ondo State.
• The state has 18 LGAs, grouped into 2 operational clusters. One Finance Support Assistant will be assigned per cluster (covering approximately 9 LGAs each).
• Each assistant will support payments for an estimated 4,000 – 5,000 campaign personnel and over 20 vendors per cluster.
• Responsibilities will include documentation review, payment tracking, schedule preparation, and compliance monitoring in collaboration with the state finance officer.

Key Responsibilities / Activities
Finance Support:

• Review of attendance list with database through MC designated Finance Officer
• Prepare the account documents for each payment using the approved financial template, payment sheets and guidelines as trained.
• Prepare the payment schedule using the harmonized list. Get the harmonized list signed off by the assigned campaign implementation team members.
• Work with the campaign implementation team to resolve all failed payments and wrong account details.
• Ensure proper documentation and filing of all finance documents.

Payments:

• Prepare payment schedules and submit to assigned Finance Officer for payment, ensure that they are accurate, no double / third party payment included and that the right people are being paid.
• Ensure all expenditures are well receipted and/or properly documented following MC guidelines, policies, and Finance contingency plan.
• Perform any other assignments as may be assigned by designated State Finance Officer.

Weekly Tasks:

• Follow up with finance officer and dotted line supervisors for pending documentation that would enable achievement of deliverables.
• Prepare and submit payment schedules for cascade trainings at LGAs.
• Review supporting documents before submission to the country office for archive.
• Maintain and update trackers for paid vs pending claims by activity and LGA.
• Track and receive all invoices from suppliers and vendors, process invoice authorisation forms and process payments with appropriate approvals.
• Assist with Failed payment tracking and reconciliations.
• Generate weekly summary reports of all finance activities.

Operations and Other Tasks:

• Archive, scan, and file all finance documents ensuring compliance with the MC finance manual filing standards.
• Maintain a tracker for all payment documents and ensure they are sent to or received from Abuja.
• Support audits by making required documents available.
• Assist in asset spot checks and physical verification exercises.

Deliverables:

• Participants, vendors, and facilitators are paid in accordance with the approved program budget and guidelines/policies.
• Complete and verifiable Payment schedules of all trainings and activities participants are prepared for payment.
• Participants are paid timely and all complaints resolved within reasonable time.
• All databases are up to date for categories of personnel paid.
• Proper scanning and filing of all finance documents.
• Weekly activity tracker and finance support status reports.
• Final summary report at the end of the 8-week assignment.

Accountability:

• Directly accountable to the State Finance Officer – Ondo State.
• Functionally report to the Hub Accountant and State Program Manager.
• Must maintain confidentiality and adhere to MC's safeguarding and data protection policies.

Expected Outcome:

• A smooth and timely financial documentation and payment process across all 18 LGAs.
• Reduced errors and improved turnaround time in processing participant and vendors’ payments, with an estimated payment completion period of no later than 12 days after the conclusion of each activity.

Specific Expected Outcomes Include:

• Submission of Accurate Payment Schedules: At least 3 LGA payment schedules must be reviewed, validated, and submitted within 48 hours of receiving complete supporting documentation (i.e., attendance sheets and Approved databases).
• Voucher Preparation and Processing: Prepare corresponding payment vouchers within 24 hours of validation and submission of the payment schedule.
• Documentation and Attachment: Ensure payment advice are properly generated and attached to all processed vouchers immediately after final authorisation on the I-banking platform.
• Document Scanning and Filing: Scan and file all payment-related documents within 3 days of final payment authorization.
• Archiving Coordination: Collaborate with the state finance officer to ensure all original payment documents are packaged for onward dispatch to the Country Office.
• Ongoing Support and Compliance: Maintain 100% compliance with documentation standards (complete signatures, correct codes, proper use of templates) and escalate any discrepancies to the Finance Officer within 12 hours of detection.

Consultancy Requirements

• A graduate preferably with a Degree in Finance, Accounting, Business Administration, or any Social Science course.
• Minimum of 2 years’ post-graduation experience in similar roles
• Computer literate preferably at intermediate level–use of Excel and Word
• Excellent numeracy, written and verbal communication skills.
• Exceptional attention to details and accuracy
• Ability to work independently in an organized manner but within an integrated team.

Application Closing Date
23rd September, 2025.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Applicants who do not follow this specification will be disqualified.
• For this position, previous working experience with MC and in SMC are added advantages.
• Only Shortlisted candidates will be contacted.
• Kindly note that applications will be reviewed on a rolling basis, and as a result, the process may conclude before the advertised deadline. Therefore, early applications are highly encouraged.
• Malaria Consortium does not accept or ask for payment during recruitment. We also would not accept hardcopy CVs; all applications should be sent through the above link.

Job Title: Finance Officer

Location: Kaduna

The Vacancy

• The Finance Officer will provide a cashier function and Finance work of maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field office.
• The Finance Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.
• S/he will also ensure orderliness within the finance department.
• The Finance officer will deal with all cash receipts and payments as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution.
• The finance officer (FO) will be a staff in the state and will report to the State Programme Manager or Technical Officer as applicable while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office.
• S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the Finance Manager or Country Finance Manager as applicable.

Responsibilites
Finance work (40%):

• Prepare monthly financial reports to the State Project Manager as per finance timetable which comprises the following:
  • Bank reconciliation statement including copy of bank statement
  • Aged list of outstanding Advances and Other ledger balances
  • Fixed asset register update and Spot Check reports
  • Authorised Petty Cash Count Certificate and reconciliations
  • Monthly timesheet update
  • End of Month Checklist
  • Accurate and timely reconcile all ledgers and sub ledgers including, petty cash, staff, purchase and other required ledgers.
  • Prepare monthly reconciliation report of above.
• Calculate and request the office’s monthly cash needs with the State Programme Manager /Technical officer with the objective to minimise month end cash and bank balances, whilst at the same time having adequate funds available for operational needs.
• Making Payments of all meetings, workshop and training participants and consultants.
• Liaise with Country office, internal and external auditors, bank and other supplier.
• Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
• Advising the State Project Manager and Accountant on the arising financial matters and sharing areas of concern with suggested solutions
• Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
• Remittance of Statutory deduction to Government; WHT, PAYE, Annual Tax filing etc as per timeline set by the Nigeria Government.
• Assist Accountant with queries relating to project accounts.
• Act as the first point of contract for all payment queries.
• Other occasional tasks as required by State Project Manager, Accountant, Country Finance Manager and delegate.

Suppliers Invoice (25%):

• Receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
• Review and post all Non-NAV Procurement invoices directly onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel.
• Review and post all NAV procurement invoices on NAV.
• Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorised personnel
• Post payments onto PSF general ledger ensuring the accuracy of all the required codes.

Operations related work (25%):

• Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on return
• Filing System:
  • Ensure all supporting documents and financial filing system is organised, authentic and complete.
  • In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
  • Ensure all field office staff submit Timesheet as per set MC timeline.

Petty Cash (10%):

• In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trustworthy manner
• Count Petty Cash on a minimum of a monthly basis with the Financial Accountant
• Post all petty cash invoices and vouchers into the General Ledger with accurate codes.

Qualifications and Experience
Essential:

• HND or Bachelor`s Degree in Accounting
• Minimum of 3 years’ experience in a finance team, with at least one year in an Accounts Officer position.

Desirable:

• Experience in working in INGO an added advantage
• Member of Accounting Professional body is an added advantage.

Work-based skills and competencies
Essential:

• Excellent interpersonal and communications skills
• Knowledge of NGO donors and their financial reporting requirements
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks
• Willingness to learn at all times.

Desirable:

• Working knowledge of accounting software is an added advantage
• Trustworthiness, Stress tolerance and operational decision-making skills is an added advantage.

Application Closing Date
18th September, 2025.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date.
• Early applications are encouraged.
• ​Qualified female candidates are strongly advised to apply.

Job Title: Project Officer

Location: Kaduna

Job Purpose

• The job purpose is to work with State Programme Manager (SPM) to effectively manage project activities and resources to provide leadership and stewardship to the project team and maintain collaborative links with the project’s key stakeholders at the LGA level.

Scope of work

• The project officer will support the SPM in the implementation of the MDA-AZM project across the state.
• S/he will work with LGA Field Assistants and will be responsible for liaising with the focal persons at the Local Government Level.

Key Accountabilities
Programme Management (70%)
Support the SPM and the state management team to lead activities for smooth programme management in the assigned LGAs in the following areas:

• Liaise and work with the  SMC project team in the assigned LGAs;
• Be conversant with and guided by Malaria Consortium, policies, guidelines and the SMC Handbook towards the delivery of MDA-AZM in assigned LGAs;
• Planning (microplanning, selection of implementers at the local levels, training, database finalization, last mile distribution, MDA-AZM and reverse logistics);
• Engagement of stakeholders including government, communities and beneficiaries;
• Implementation (MDA-AZM) including QA and innovations, including the use of technology;
• General management including security, HR including line management, risk management, work planning and budgeting, VFM, optimization of grant, etc.;
• Risk Free operations including ensuring that all staff comply with MC values and start-to-finish (SFG) policies; and
• Coordination with other levels of government and internally, all MC functions.

Technical (20%):

• Support M&E activities, including reporting of MDA-AZM and lot quality assurance sampling (LQAS); and
• Support programme review including end of cycle (EoC) reviews, end of round (EoR) reviews and EoR coverage survey.

Representations & Knowledge Management (10%):

• Lesson identification and use including adaptive management;
• Harmonization with other partners; and
• Representation especially at the LGA levels.

Qualifications and Experience
Essential:

• Training in Nursing or Public Health;
• Five years’ experience of working in the Public Health sector;
• Experience in programme management at the LGA/state level;
• Excellent project planning, management and monitoring & evaluation skills.
• Experience managing project budgets;
• Experience in using digital data collection tools in SMC campaigns and other health programmes;
• Some practical experience in Health Information and Disease Surveillance Systems, interoperability, and international standards; open Global Health Information System software and open data sources, such as, but not limited to, DHIS2, ODK, KoboCollect;
• Experience working at the LGA and community levels;
• Experience working on campaign style interventions (delivery of integrated interventions or social mobilization and SMC would be an added advantage).

Work-based skills and competencies
Essential:

• Good understanding of the Nigeria health system;
• Understanding of communication for behaviour change and social mobilisation;
• Team player and demonstrated ability to work within a team as well as individually;
• Ability to travel to LGAs outside of state capital at least 80% of the time;
• Ability to perform under pressure;
• Excellent communication skills in English and the dominant local language in assigned state;
• Evidence of being resident in state of assignment.

Key working relationships:

• The PO would be line managed by the SPM and would work with the LGA Field Assistants in-charge of the assigned LGAs (presumably within a specific senatorial zone of a state).
• S/he would also maintain relationships with the country office departments, including Finance and Logistics. Key external relationships would be with staff at the LGA and State Malaria Elimination Programme (SMEP), LGA health staff and leading community members and gatekeepers.
• S/he would lead micro-planning, training and coordination, through drug administration and supportive supervision, to reporting of activities at the LGA level.
• S/he would maintain close communication with stakeholders and influential persons in the assigned LGAs through the agreed frameworks.

Application Closing Date
17th September, 2025.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date.
• Early applications are encouraged.
• ​Qualified female candidates are strongly advised to apply.