Job Vacancies @ World Vision Ghana – 6 Positions

World Vision is recruiting to fill the following positions:

1. Regional Finance Director – Africa, VF
2. Programme Funding Manager, VisionFund
3. General Ledger Accountant – English & French
4. Supply Chain Coordinator 2
5. Supply Chain Coordinator 1
6. Accounts Payable Clerk

 

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

 

See job details and how to apply below.

 

1. Regional Finance Director – Africa, VF

 

JOB PURPOSE

The Regional Finance Director is to lead and manage the execution of VisionFund International’s (VFI) strategy in the region. The role will be responsible for all regional Microfinance Institutions (MFI) finance issues and will work primarily with the Regional Finance Managers and MFI’s CFOs, who have a reporting line into this position. They are accountable to ensure proper controls, policies, procedures, and reporting standards are in place. All efforts will be made to provide regional solutions to improve MFI finance processes and reporting quality.

 

We are looking for an experienced person able to take initiative and have hands on approach, able to work independently and support regional teams in achieving strategic goals.

 

MAJOR RESPONSIBILITIES

Manage two Regional Finance Directors, and overview of all CFOs of the three MFIs in the Region with a dotted line of reporting. (15%)

Engage with internal and external Auditors over key Audit findings, and work with management and hold them accountable for closing these identified gaps. (5%)

Accountable to improve the quality of the Financial and Accounting processes in the MFIs. Accountable to ensure that appropriate internal control measures are in place in all MFIs. Accountable to ensure regular assessment, and verification of MFIs compliance with financial policies, procedures and standards. (10%)

Accountable for the input to, development of, and implementation of the VFI Finance Manual and other policies and procedures in the MFIs, and responsible to approve and agree to any exceptions where appropriate. (5%)

Responsible to oversee the monitoring and the giving of early warning of liquidity and funding needs within the MFIs in the Region. (10%)

Ensure there is appropriate and sufficient infrastructure and staff capacity within MFIs to manage financial risk. Tracking compliance with financial risk requirements in region. Support and guide MFIs to build appropriate Management ALCO committees. (10%)

Direct the MFI’s planning and reporting process and ensure the development of the MFI’s strategies plans and reports are aligned to VFI, have financial integrity, and are achievable. Ensure that MFI will upload accurate data into BANK BI reporting platform in timely manner. (10%)

Accountable to ensure the MFIs are receiving training on Finance and Accounting, primarily through periodic Regional Webex calls but also through face to face conferences and training events when the opportunities arise. (10%)

Mentor, coach and motivate the Regional Financial Specialists, developing them and ensuring their well-being and effectiveness in their roles. (10%)

Formulate VisionFund’s strategy and development as an active member of the Regional Africa Team. Position will have dotted line reporting to VFI CFO and will be an active member of Global Centre finance team. (10%)

Perform on-site financial and strategic reviews and due diligence on MFIs. Other ad hoc strategic projects as required. (5%)

Ensure all work and influence is in alignment with VisionFund’s vision and mission, and that World Vision’s values are embedded in everything done.

KNOWLEDGE, SKILLS AND ABILITIES

Degree in finance or accounting, MBA.

CPA or equivalent accounting background is a must

Given the need to control financial risk within the MFI’s, it is imperative that this individual has a deep financial analysis and accounting understanding.

Thorough knowledge and extensive experience (min. 10 years) in microfinance and/or banking.

Understanding of balance sheet risk management including interest rate risk, liquidity risk and foreign exchange risk as well as bank funding processes and contracting.

License, registration, or certification required to perform this position:

 

Effective in written and verbal communication in English and strong preference for French

Preferred Skills, Knowledge and Experience:

 

Solid understanding of financial reporting and performance measurements and planning/forecasting.

Consulting skills to be able to analyze, recommend solutions, mentor and direct people.

Good project management and organizational skills.

Balanced and respectful approach to groups’ differing responsibilities.  Sensitive to complexity of WV direction, MFI board independence and shareholder requirements.

Good communication and influence skills in both oral and written forms.

Effective coach, able to train people in VisionFund policies and procedures formally and informally.

Must be experienced in managing effective support of accounting computer software systems.

Must be able to simultaneously manage multiple priorities and projects.

Must be cross culturally sensitive as will work with associates from every area of the world.

Flexibility on hours to contact people within wide time zone differences is required.

Able to balance Christian values with commercial practices.

Travel & work environment:

 

The position requires ability and willingness to travel domestically and internationally up to 50% of the time.

 

How to Apply

Submit your CV and Application on Company Website : Click Here

Closing Date : 28th June. 2022

 

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2. Programme Funding Manager, VisionFund

 

Job Description:

 

VisionFund is World Vision’s microfinance provider serving vulnerable clients through loans, savings, and insurance.  We enable families to grow their livelihoods in hard to reach, rural locations in 28 countries so that caregivers can create secure futures for their children.  The network of microfinance institutions employs 7,200 staff serving one million clients who support 4.3 million children. The value of loans disbursed last year was $613 million.

 

PURPOSE OF POSITION

 

The VisionFund International (VFI) Programme Funding Manager will develop and manage funding opportunities in select 4 Countries in either Central, East or West Africa primarily, through grants from Bilateral, Corporates, Multilateral, Philanthropists and Partnerships through World Vision National Offices and /or other NGO’s and partners aligned to VFI’s Strategic focus in the network of microfinance institutions (MFIs) in keeping with strategy and funding priorities. This position will be responsible of ensuring donor and partnership retention through effective and efficient compliance and management of third party grant and major donor acquisitions. Reporting to the Senior Programme Funding Manager for Africa; the role may support some French speaking Countries; therefore a candidate displaying proficiency in both English and French would be an added advantage.  The role will manage grant and donor funding opportunity pipeline and provide fundraising technical support, capacity building, project monitoring, and donor impact reporting to the Country MFI’s.  This role will additionally focus on building, maintaining and strengthening relationships with relevant and key stakeholders such as World Vision Support and National offices and other identified Organisations. The role will lead proposal writing, grant implementation for donor compliance, and maintaining close relationships with MFI project staff in accordance with the Organisations norms and acceptable practices.

 

MAJOR RESPONSIBILITIES

Funding Acquisition,

 

Research and assess funding institutions and develop opportunity pipeline aligned with MFI strategic funding priorities.

Manage all components of the Request For Proposals (RFP) and ensure application alignment with MFI funding priorities; vet with senior leadership and obtain approval.

Set up and support proposal development teams; create project work plan and ensure proposals and supporting documents are prepared to technical specifications and submitted on time.

Provide technical support and capacity building to field staff, Support Office staff and other members of the Fundraising team on proposal development, monitoring, reporting, and project management.

Support Senior Programme Funding Manager for Africa in identifying and achieving annual funding targets.

Within strategy, develop and manage key regional funder relationships with new and existing funders and World Vision Offices to achieve long-lasting global fundraising support.

Project Monitoring, and Management

 

Monitor project compliance and implementation to ensure projects are delivered to specifications.

Support MFIs and ensure project impact reports are of high quality and submitted on time

Build capacity of MFIs for managing projects

Ensure contracts are reviewed and risks managed and funds flow effectively to MFIs.

Relationship Development and Networking

 

Network with major regional funders to establish collaborative relationships, learn of opportunities, and enhance VFI’s ability to gain donor funding and enhance VFI’s reputation in the marketplace.

Develop and maintain relationships with key World Vision support and national office funding staff ensuring that the microfinance project model is understood and fundraising opportunities are maximised

Attend sector seminars, training, communities of practice and forums where industry staff and/or funders meet with the objective of leveraging funding and partnerships for the VFI network.

Maintain knowledge of microfinance industry and trends including focus of targeted donors

Impact & Project Management Initiatives:

 

Ensure outcomes of projects are high-quality and high-impact through ongoing monitoring and the execution of mid-term and final evaluations, operations research, etc.

Review field reports and findings/recommendations to determine and replicate best practices and apply lessons learned.

Contribute to the Fundraising team  in developing innovative and emerging fundraising systems, processes and tools.

Contribute to streamlining Funding policies in the MFI’s.

KNOWLEDGE, SKILLS AND ABILITIES

University degree in either International development, International Relations, International Management, Marketing, Public Relations, or related field

5-8 years experience in Bilateral, Corporate,  Mulitilateral, Philanthropy Fundraising/Business development /Grant making in a Corporate or Non-Governmental Organisation.

High Proficiency (oral and written) in English language.

Ability to write and speak both English and French is an added advantage.

This role requires 5-8 years in Grants, major donor fundraising and corporate management setting dealing with senior management. Experience in microfinance or financial institutions, humanitarian, international development.

Able to work in complex corporate culture and financial systems and ensure procedures internally and with third parties are well documented, monitored and executed.

Creative and helpful at problem solving for both VFI and MFI’s.  Able to work well with granting agencies, Support Offices, MFIs, and other VFI groups

Excellent management, communication, and relationship-building skills; must lead through influence and establish effective working relationships within MFIs in the region, external partners, Agencies and Leaders in the Microenterprise development field.

International Management/Relations experience is an important asset, particularly in emerging/developing countries.

Knowledge of the microfinance sector and rural micro-financing is key.

Demonstrated good judgment and cultural sensitivity.

Creates processes with greater efficiency in mind, eliminating bureaucracy wherever possible.

Hands on experience in project management, Business development, fundraising and/or Resource Acquisition for either NGO’s, businesses and Strong situational analytical skills will be desirable. Experience taking part of project designs, baseline and end line evaluations.

Able to travel to remote areas where MFI’s work and internationally. The position requires ability and willingness to travel domestically and internationally up to  30% or more of the time.

Effective coach, able to train people in VisionFund policies and procedures formally and informally.

Must be able to simultaneously manage multiple priorities and projects; ability to navigate complex stakeholder relationships effectively.

Experience working with Non-Governmental Organisations (NGOs) with rural operational programs in Sub-Sahara Africa.

License, registration, or certification required to perform this position:

 

Candidate must have the permit/authority to work in the Country of residence in the case of foreign nationals requesting to be recruited in the placement Country.

*Applications(CV’s) should be in English*

 

How to Apply

Submit your CV and Application on Company Website : Click Here

Closing Date : 28th June. 2022

 

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3. General Ledger Accountant – English & French

 

Job Description:

 

Ensure the Preparation and analysis of monthly, quarterly, and annual Bank and cash books account reconciliations. Take actions to escalate unreconciled transaction.  Schedule meetings with FOs to discuss unreconciled items over 30days. Approximately for 3 Field Offices

 

Ensure the Preparation, analysis and follow up on LDR Reconciliation Report. Ensure the salary journals reflects the LDR data of Staff in workday

 

Approximately for 3 Field Offices

 

Prepare and analyze PBAS Reconciliation including monitoring budget commitments and informing FOs for subsequent adjustment. Approximately for 3 Field Offices

 

Prepare , analyze and reconcile  monthly 300/GL  Accounts including monitoring of over 90days unreconciled items Record, control and Monitor of Direct Charges. Approximately for 3 Filed Offices

 

Review and ensure accurate creation of Pre-Approval and Settlement Advice entries in SA Data base to ensure and clearing all approved SA charges in Sun6

 

Approximately for 3 Offices

 

Maintenance of customer relationship by preparing presentation materials and participating in FOs monthly meetings. Participate in VSM meetings and contribute to process improvement.

 

Minimum education, training and experience requirements to qualify for the position:

 

1. Bachelor´s degree with a major in accounting, finance, or business administration

 

2. Knowledgeable of general accounting standards, account reconciliations & analysis and period-end closing activities

 

3. Good command of written and spoken business English and French

 

4. Flexibility and ability to work on different aspects of the general ledger

 

5. A good knowledge of best practices within a project accounting environment and how to drive performance through better behaviors

 

6. Ability to perform and direct root cause analysis over various aspects of performance

 

7. Knowledge of technology; including data structure, analysis codes and business rules

 

8. Proficient in MS Office applications and/or any accounting ERP solutions

 

9. Demonstrated strong work ethic and flexible hours as needed; ability to drive results and meet strict deadlines

 

10. Good knowledge and understanding of Generally Accepted Accounting Principles (GAAP) including internal controls principles

 

How to Apply

Submit your CV and Application on Company Website : Click Here

Closing Date : 28th June. 2022

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4. Supply Chain Coordinator 2

 

Business Requirements

 

Key Responsibilities:

 

Understand the department’s business requirements and apply in the day to day work.

Planning

 

Advise and seek approval of internal customers of modifications from original requests.

Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.

Identify alternative supply sources for materials / services not under contract

Work with Logistics to ensure safe delivery and receipt of ordered materials

Resolve conflicts with deliveries and suppliers

Strategic Sourcing

 

Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.

Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.

Lead negotiations for the assigned Categories.

Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.

Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision making process.

Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained.

Supplier Contract and Relationship Management

 

Accurately complete the master data management form (or contract/supplier register)

Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.

Ensure that contractual conditions and performance indicators are understood by the suppliers.

Identify & resolve or escalate contract-related issues both internally and externally.

Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.

Procurement Execution

 

Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.

Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.

Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers

Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

Data Management, Analysis and Reporting

 

Collect and analyze organization-wide data to support decision-making

Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated

Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management

Prepare summary report of supplier bid responses for Procurement Committee award decision meetings

Track and analyze procurement performance and savings against established target levels

Process, Procedure and Policy

 

Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.

Advice management regarding any challenge / risks / impractical guidelines.

Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change,

Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans.

Systems Development and Implementation

 

Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor

Control and Compliance

 

Conduct supplier pre-qualification for all new-suppliers and maintain records.

Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services.

Maintain proper filing and record keeping as per the guidelines set by the management.

Coordinate with Requesters to close out open POs in a timely manner.

Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD.

Participate in process to Review Partners / Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans.

Periodically monitor the progress on implementation of recommendations and update the management of all parties.

Leadership and Coaching

 

Manage the performance of direct reports through performance reviews, frequent conversations and other method as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement

Ensure that all Supply Chain staff members understand Procurement Policies, Processes, and Systems

Plan and coordinate departmental meetings to review status of tasks and update Senior Management Team on the progress of the departments’ functions.

Training and Capacity Building

 

Coordinate, participate in, and/or train staff from Supply Chain Staff and other WVI Departments on WVI Procurement Policies, Processes, and Systems

Conduct Partners’ / Sub-Grantees’ capacity assessment and capacity building plans as per set framework / guidelines.

Train the Partners / Sub-Grantees based on the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management.

 

How to Apply

Submit your CV and Application on Company Website : Click Here

Closing Date : 28th June. 2022

 

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5. Supply Chain Coordinator 1

 

Business Requirements

 

Key Responsibilities:

 

Understand the department’s business requirements and apply in the day to day work.

Planning

 

Advise and seek approval of internal customers of modifications from original requests.

Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.

Identify alternative supply sources for materials / services not under contract

Work with Logistics to ensure safe delivery and receipt of ordered materials

Resolve conflicts with deliveries and suppliers

Strategic Sourcing

 

Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.

Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.

Lead negotiations for the assigned Categories.

Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.

Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision making process.

Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained.

Supplier Contract and Relationship Management

 

Accurately complete the master data management form (or contract/supplier register)

Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.

Ensure that contractual conditions and performance indicators are understood by the suppliers.

Identify & resolve or escalate contract-related issues both internally and externally.

Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.

Procurement Execution

 

Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.

Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.

Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers

Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

Data Management, Analysis and Reporting

 

Collect and analyze organization-wide data to support decision-making

Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated

Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management

Prepare summary report of supplier bid responses for Procurement Committee award decision meetings

Track and analyze procurement performance and savings against established target levels

Process, Procedure and Policy

 

Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.

Advice management regarding any challenge / risks / impractical guidelines.

Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change,

Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans.

Systems Development and Implementation

 

Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor

Control and Compliance

 

Conduct supplier pre-qualification for all new-suppliers and maintain records.

Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services.

Maintain proper filing and record keeping as per the guidelines set by the management.

Coordinate with Requesters to close out open POs in a timely manner.

Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD.

Participate in process to Review Partners / Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans.

Periodically monitor the progress on implementation of recommendations and update the management of all parties.

Leadership and Coaching

 

Manage the performance of direct reports through performance reviews, frequent conversations and other method as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement

Ensure that all Supply Chain staff members understand Procurement Policies, Processes, and Systems

Plan and coordinate departmental meetings to review status of tasks and update Senior Management Team on the progress of the departments’ functions.

Training and Capacity Building

 

Coordinate, participate in, and/or train staff from Supply Chain Staff and other WVI Departments on WVI Procurement Policies, Processes, and Systems

Conduct Partners’ / Sub-Grantees’ capacity assessment and capacity building plans as per set framework / guidelines.

Train the Partners / Sub-Grantees based on the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management.

 

How to Apply

Submit your CV and Application on Company Website : Click Here

Closing Date : 14th June. 2022

 

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6. Accounts Payable Clerk

 

Job Description:

 

The Accounts Payable Clerk is responsible for reporting to the accounts payable team lead for processing invoices and verification of invoices while delivering a high level of service that meets or exceeds the Service Level Agreement on behalf of World Vision (WV) SSC- Ghana.

 

MAJOR RESPONSIBILITIES

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured.  Begin with the most important accountabilities.

 

% Time

 

Major Activities

 

End Results Expected

 

25%

 

Responsible for processing supplier invoices) and processing (credit notes)

According to the laid down processes and procedures.

 

Responsible for create invoices pertaining to retentions, COD, Taxes as well as down payments for all countries as we ‘Follow-the-Sun” Strategy.

 

Meet Service Level agreement with the National Office

 

25%

 

Assist internal and external Customers on AP related questions.

Send invoices for bypass when necessary and on timely basis.

Support in the execution of internal control procedures

Meet Service Level agreement with the National Office

 

25%

 

Help to clarify all doubts about audit related issues with Accounts Payable.

Ensure Invoice log sheets are constantly updated to keep track of balance sheet accounts

Meet Service Level agreement with the National Office

 

25%

 

Ensue clear and adequate communications are sent to customers on invoices that are voided or rejected at the time of booking those invoices.

Support in providing data to AP analyst for the preparation of weekly report.

Meet Service Level agreement with the National Office

 

KNOWLEDGE, SKILLS AND ABILITIES

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.

 

Minimum education, training and experience requirements to qualify for the position:

 

List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.

 

Bachelor´s Degree, preferably in Accounting or Finance

 

List additional work experience required as a minimum qualification for this position.

 

At least 6 months’ work experience

 

License, registration, or certification required to perform this position:

 

If applicable, include language requirement(s) as a minimum qualification for this position.

 

NA

 

Preferred Skills, Knowledge and Experience:

 

List academic requirements, technical skills or other knowledge preferred for this position.

 

Experienced in interfacing with business customers in defining procurement service requirements or procurement/accounting information Broad based experience in accounting and financial systems Ability to work in a time sensitive environment

 

List additional work experience preferred for this position.

 

Experience in interfacing with business customers in resolving payment issues Knowledge of WV’s policy and procedure in the area of finance, systems and products

 

Responsible for timely processing of supplier invoices ensuring compliance with the policies and procedures, tax law, and government requirements.

 

How to Apply

Submit your CV and Application on Company Website : Click Here

Closing Date : 14th June. 2022

 

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