The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the following positions below:

1.) Monitoring, Evaluation, Accountability and Learning (MEAL) Advisor
2.) Chief of Party
3.) Director of Finance and Operations
4.) Deputy Chief of Party
5.) Admin Assistant
6.) Economy Recovery and Development (ERD) Coordinator

Job Title: Monitoring, Evaluation, Accountability and Learning (MEAL) Advisor

Job Id: req52110
Location: Abuja, Federal Capital
Category: Data & Analytics
Employee Category: Proposal
Job Type: Full Time
Work Arrangement: In-person
Compensation: Monthly

Job Overview

• The Monitoring, Evaluation, Accountability and Learning (MEAL) Advisor will be responsible for developing and implementing the project’s monitoring, evaluation, and learning strategy, in accordance with IRC, USAID, and international best practices.
• S/he will work closely with the Chief of Party, Deputy Chief of Party, the Senior MEAL Coordinator, other technical staff, technical and consortium partners to ensure that relevant data is collected, analyzed, and used to inform design and program management decisions, and to provide quality and timely program reporting and program updates, as required.
• Recruitment is contingent upon successful award of the program, and selection of final applicant is subject to USAID approval.

Major Responsibilities
Leadership, Program Quality and Partnership:

• Develops, manages and implements a Monitoring, Evaluation, Accountability and Learning strategy for the program, including a system across all program components that leverages qualitative and quantitative methods, and draws from a variety of data sources to measure progress towards targets and evaluate impact, as well as support Collaboration, Learning, and Adaptation (CLA)
• Participates and provides inputs to program strategy, including necessary adjustments or refinements to program workplans
• Develops, coordinates and strengthens capacity sharing partnerships with MEAL counterparts of consortium agencies, technical partners, service providers, local organizations and Government entities
• Represents the program on MEAL aspects at internal and external meetings, forums, and other events, as requested
• Ensures capacity strengthening of consortium partners and works closely with service providers and stakeholders to ensure timely access to quality program data and evidence
• Champions design, access and use of data by leaders and consortium partners for shared learning and evidence-based decision-making
• Shapes and implements MEAL systems and approaches that meet USAID and IRC’s standards and practices, program needs, enabling accountability to clients, partners, and stakeholders, and fostering program learning
• Promotes technological and social innovation in MEAL and leads pilots aimed at data visualization and dashboard digitalization
• Reinforces integration of cross-sectoral priorities in MEAL, including gender equality, inclusion, protection, safeguarding, disaster risk reduction, and Do No Harm
• Develops and ensures compliance with procedures for collection and reporting of program performance data to provide quality and timely data.

Technical Oversight:

• Provides technical leadership for an efficient monitoring system and reliable processes throughout the project cycle from the design, efficient and compliant implementation to close-out and learning including:
• Using learning and evidence from internal and external sources including previous projects and USAID-funded health activities to inform proposal design and Theory of Change
• Developing and operationalizing, logical framework, MEAL plan, data collection tools, processes for data management, consolidation and back-up, clients feedback approaches, quality checks and audits, and data visualization
• Conducting regular visits to project sites to provide on-site technical assistance, ensure proper monitoring of program activities and efficient implementation of program tools by program and field teams as well as consortium partners and stakeholders
• Developing and advocating for adequate MEAL budget and staffing structure for the program
• Producing high-quality data, analysis, reports, presentations, and dashboard of key findings that foster learning and decision-making and share in key meetings such as project cycle meetings, strategic senior management team meetings and meetings with USAID/Nigeria
• Communicating information obtained through MEAL activities to program staff, and external stakeholders, including USAID, to enable informed decision making
• Provides technical leadership for the design, method, and conduct of surveys such as baseline, midline and endline, and the commission of evaluations and surveys as required in coordination with program management, technical advisors, and consortium partners, when needed
• Leads and advocates for the expansion of standard mobile data technology and online dashboard to enhance timeliness and quality of data collection, analysis and visualization
• Provides technical leadership to project efforts in meeting its internal and external accountability commitments through the implementation of sound accountability, client feedback, and response mechanisms
• Establishes a robust data quality assurance system by conducting regular routine data quality assessments and on-site data verification.

Staff Management and Development

• Promotes the growth and development of others within the program team and consortium partners by assessing proficiencies, developing and leading targeted learning and training strategy, providing coaching, mentoring and supporting M&E and MEAL staff, providing vital tools and resources, as well as on the job training
• Supervises medium to large sized MEAL team across multiple sectors and geographical areas by setting clear performance objectives, managing staff work plans, establishing regular performance reviews, championing a positive working environment for professional development, fostering an inclusive and respectful team climate, where all staff are valued and respected and can contribute to their maximum potential
• Leads the recruitment of country MEAL staff, temporary seconded staff, consultants and, support their onboarding.

Job Requirements
Education:

• Advanced Degree (PhD or MA) from an accredited university in Social sciences, International development, Evaluation research, Statistics, or a related discipline required. Equivalent experience may be substituted for graduate degree.

Work Experience:

• Minimum of 7-10 years of experience in a similar MEAL role for multi-million-dollar health programs - design, implementation and management of health programs- in Nigeria or relevant context, preferably for USAID
• Experience with USAID’s CLA approach preferred
• Minimum of 5-year experience in working directly with national, state and/or local health authorities
• Demonstrated experience working in conflict and crisis-affected environment, preferably in Western Africa
• Demonstrated ability to establish and maintain productive working relationships with a wide network of diverse stakeholders: consortium partners, local organizations, service providers, state and local authorities, institutions, contractors, etc.,
• Leadership experience and proven technical skills in setting up quality M&E and MEAL systems that leads to evidence-based decision-making for complex programs
• Proven experience managing large, diverse and geographically dispersed teams and tack-record proving technical guidance, coaching and mentoring to program teams working closely with international and partners
• Demonstrated ability to transfer knowledge to diverse audiences through training, mentoring, and other formal and non-formal methods together with strong presentation and reporting skills
• Self-motivated with excellent organization, planning, and analytical skills - able to work without close supervision, including prioritizing work and multi-tasking
• Proficiency and experience with mobile data collection such as: CommCare, Kobo, ODK Collect as well as proficiency with Microsoft Excel, SPSS, STATA or other similar software,
• Knowledge of PowerBi, Tableau, or GIS software are additional assets
• Strong understanding of accountability and proven ability to build Client Feedback Systems is a distinct advantage
• Experience working to incorporate issues of social accountability, transparency, and equity in health programs, including gender equality, diversity, and disability inclusions,
• Capacity to work well under pressure, and the ability to communicate appropriately and effectively cross‐culturally is critical
• Excellent oral and written communication in English and interpersonal skills with evidence of ability to productively interact with a wide range and levels of organizations
• Full professional competency in Microsoft Office suite
• Commitment to gender equality, diversity and inclusion
• Ability to Travel: minimal.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Chief of Party

Job Id: req52109
Location: Abuja, Federal Capital
Category: Management & Strategy
Employee Category: Proposal
Job Type: Full Time
Work Arrangement: In-person
Compensation: Monthly

Job Overview

• The Chief of Party (COP) will provide overall strategic vision and technical leadership for the activity and supervise management of the program management team.
• The COP supervises effective implementation of program activities by promoting a learning agenda and adaptative management approach.
• The COP makes programmatic decisions, oversees quality data collection for decision-making and reporting, ensures sub-grant development and compliance with USAID rules and regulations.
• The COP ensures effective collaboration with government stakeholders, various development and health partners, and civil society organizations to guarantee delivery of the program objectives and outcomes, meeting targets within budget, timely submission of quality deliverables and high-level accountability to beneficiaries. The COP provides the necessary guidance to the consortium management bodies and ensures high quality coordination, analysis, and strategic technical directions to the implementation of the project as per award and agreed action plan between the IRC and USAID. The COP is the main activity point of contact for USAID, and serves as advocate and spokesperson to federal and local governments, and other stakeholders.
• The COP will work closely with and under the supervision of the IRC Country Director with collaboration with the Deputy Director of Programs (DDP), as well as in close coordination and collaboration with consortium partners.
• Recruitment is contingent upon successful award of the program, and selection of final applicant is subject to USAID approval.

Major Responsibilities
Strategic Leadership and Technical Excellence:

• Provides high quality leadership and strategic vision to the activity, with hands-on management when needed, ensuring program activities achieve expected outcomes and targets, coordinated inputs and quality programming with data-driven decision making and adaptative management
• Ensures program implementation in compliance with USAID rules and regulations, agreements signed with partners and IRC internal policies and procedures
• Ensures effective project management, oversees implementation and monitoring of IRC and partners’ program activities, expenditure, M&E and procurement plans, by organizing joint and regular monitoring and review meetings, assessing progress and reviewing program approaches, identifies proactively implementation challenges and solutions to reach program outcomes and targets
• Leads quality of Project Cycle Meetings (PCM) throughout the project period, promotes regular reviews of program progress (internal and external) and budget spending (i.e., through tracking spending plans, BvA meetings, etc), conducts learning meetings in a timely and participatory manner with all consortium members and relevant stakeholders, and proposes recommendations for changes in partners' activities, approaches, and areas of action as appropriate
• Ensures production of quality reports, both narrative and financial, and other deliverables by the consortium
• Ensures a culture of client responsiveness through adequate resource allocation, advocacy, and project design and by requesting and using client feedback data to make decisions
• Works closely with IRC MEAL Coordinator and consortium members to develop and ensure a strong MEAL system in place that adheres to program quality standards and procedures and that data drives decision-making and resource allocation
• Conducts frequent field visits to all project sites for monitoring, quality control and program staff mentoring and coaching
• Works closely with the Senior Grants and Partnership Managers to guarantee implementation of IRC’s Partnership (PEER) system across all sub-awards and promote partnership principles, and ensures consortium partners compliance with USAID and IRC rules and regulations
• Provides leadership and transparent communication to the consortium for timely, quality and compliant program implementation
• Serves as the consortium’s representative to USAID, Federal/State Ministry of Health (F/SMoH), development and technical partners, and local organizations, and coordinates with other USAID-funded activities
• Ensures engagement and coordination with humanitarian and development coordination mechanisms, providing regular program updates to partners and stakeholders and promoting joint planning and implementation

Staff Performance Management, Learning and Development:

• Manages a diverse team, both international and national staff, cultivating and maintaining a work environment promoting collaboration and mutual respect, and promotes a strong team spirit by providing oversight and guidance to enable staff to successfully perform in their roles
• Hires, supervises, and mentors direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely performance feedback, holding regular meetings, and providing documented semi-annual performance reviews
• Identifies opportunities for career growth, where appropriate, and develops capability and capacity of national staff to successfully transition role and responsibilities, as part of succession plan and nationalization goals
• Provides a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths
• Identifies, as required, staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies
• Promotes and monitors staff care and well-being, healthy work-life balance practices, and supports appropriate interventions in response to identified staff care needs
• Approves and manages time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheets submission and carry out probationary reviews
• Adheres to and acts in accordance with the IRC Global HR Policies and Procedures and communicates through word and example a high standard of compliance with all applicable policies and regulations.

Job Requirements
Education:

• Master’s Degree in Public Health, Health management and other relevant health related subjects, Post-graduate medical degree (MPH, MD, RN, PA, or midwife), or other relevant degrees.

Work Experience:

• 10-15 years of increasingly responsible experience in designing, implementing and managing large and complex health programs in Nigeria or relevant context
• Senior leadership experience with similar USAID-funded programs required
• Demonstrated experience in PHC, with expertise in at least one of the following sectors: health governance; maternal, newborn and child health (MNCH); adolescent health; family planning (FP), sexual and reproductive health (SRH); nutrition; malaria prevention and service delivery; in insecure environments and areas affected by crisis.
• Experience and knowledge of Nigeria’s healthcare system and working with Nigeria local government officials required
• Demonstrated experience leading and managing inter-institutional coordination bodies within a multi-cultural operating environment. and working with local and international partners
• Demonstrated ability to work with central and local governments, policy makers, national partners and research institutions to promote innovation and local-led initiatives and support local capacity development efforts
• Experience in developing or adapting health standards, guidelines and protocols and working with state/local health authorities, health care service providers and communities
• Demonstrated experience in program management, project design and use of project design tools with hands-on management ensuring program activities achieve the greatest coverage and impact possible, coordinated inputs and technical/managerial quality and programming that is data driven and adaptative
• Demonstrated experience in team building and leading large, geographically dispersed and diverse teams, providing staff oversight and performance evaluation, supervision of deliverables and award management
• Excellent oral and written communication in English and interpersonal skills with evidence of ability to productively interact with a wide range and levels of organizations
• Full professional competency in Microsoft Office suite
• Commitment to gender equality, diversity and inclusion
• Ability to Travel: minimal.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Director of Finance and Operations

Job Id: req52109
Location: Abuja, Federal Capital
Category: Operations & Administration Support
Employee Category Proposal
Job Type: Full Time
Work Arrangement: In-person
Open To Expatriates: No
Currency: Nigerian Naira
Compensation: Monthly

Job Overview

• The Director of Finance and Operations (DFO) will have responsibility for all aspects of strategic and operational finance, acting as the principal finance business partner to the Chief of Party (COP) and other Senior Management Team, as well as conforming to IRC’s financial control environment and CFO standards and objectives.
• Recruitment is contingent upon successful award of the program, and selection of final applicant is subject to USAID approval.

Major Responsibilities
Leadership and Program Compliance:

• Establishes program’s finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementation
• Leads start-up immediately upon award, including establishing field offices as relevant, setting up the ERP system, crafting a staffing plan, and preparing for annual workplans and budgets.
• Ensures that all policies and procedures are compliant with USAID and the IRC policies, procedures, and requirements
• Maintains strict adherence to USAID cost allowability principles through thorough review and justification of all project expenditures.
• Enforces internal control policies and procedures
• In compliance with IRC policies, establishes procedures regarding cash holding limits, cash movements and foreign currency holdings for the program
• Designs, implements, and monitor systems, procedures and reporting necessary to maintain updated accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending
• Closely monitors all financial activities and keep the COP, Deputy Chief of Party (DCOP) and Country Senior Management Team advised of all situations which may have a negative impact on internal controls or financial performance
• Leads the project's annual budget process and monitors budget execution to ensure adherence to the implementer and USAID regulations
• Ensures project delivery meets best practices for operational policies and procedures, for their impact and compliance, with a specific focus on AIDAR conformity
• Supports consortium partners with finance, accounting and administrative matters, maintains collaborative partner relations, and ensures effective delivery of program support when needed
• Oversees all sub-recipients and sub-grantees’ adherence to USAID, the IRC, and host country policies
• Oversees development, delivery, capacity building, and monitoring of sub-grantees
• Directs the preparation and approval of all USAID financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the COP and IRC headquarters (HQ) prior to submission
• Manages all procurement activities to ensure smooth and efficient implementation of project activities and minimization of fraud and related risks.
• Reviews and submits invoices that reflect accurate service delivery, ensuring timely collections within contractually obligated timelines
• Maintains current knowledge of local Government requirements related to financial matters and ensure compliance with tax regulations and other legal requirements
• Coordinates and leads the annual audit process, liaise with external auditors and the IRC Finance team and Senior Management Team, supervise implementation of audit recommendations when necessary.

Technical Oversight:

• Establishes program finance roles and responsibilities matrix; ensures job descriptions are updated; recruits and maintains qualified staff to perform finance functions
• Provides oversight of Operations teams, including Procurement, Finance, Grants, Logistics, HR, Security, and Administration support staff
• Manages all project finance activities and schedules to meet the financial reporting requirements and deadlines specified by USAID and the IRC HQ
• Assists with the preparation and revision of project budgets
• Provides program management and program staff with monthly actual-to-budget expenditure reports and analysis for project funds and facilitate the review and discussion
• Prepares quarterly accrual reports, expenditure reporting, and burn rate projections
• Prepares annual and monthly cash budgets based on approved funding
• Supervises the preparation of Cash Transfer Requests to IRC HQ and ensure that appropriate cash balances are maintained to facilitate program implementation
• Supervises all project office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates
• Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations
• Provides program management and program staff with monthly actual-to-budget expenditure reports and analysis for project funds and facilitate the review and discussion
• Ensures balance sheet reconciliations are completed monthly and on a timely basis and review final reconciliations and trial balances with the COP.
• Any other duty assigned

Staff Management and Development:

• Promotes the growth and development of others within the Operations teams and consortium partners by assessing proficiencies, developing and leading targeted learning and training strategy, providing coaching, mentoring and supporting staff, providing vital finance and accounting tools and resources, as well as on the job training
• Supervises medium to large sized Operations team across multiple sectors and geographical areas by setting clear performance objectives, managing staff work plans, establishing regular performance reviews, championing a positive working environment for professional development, fostering an inclusive and respectful team climate, where all staff are valued and respected and can contribute to their maximum potential
• Leads the recruitment of program Finance staff, temporary seconded staff, consultants and, support their onboarding.

Job Requirements
Education:

• A Master's Degree from an accredited university in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA.

Work Experience:

• Minimum of ten years of experience in a similar Finance, Compliance, or Operations role for multi-million-dollar health programs - design, implementation and management of health programs- in Nigeria or relevant context, preferably for USAID
• Experience managing USAID cooperative agreements and overseeing financial management and reporting on USAID-funded programs with international and local sub-recipients and grantees
• In-depth knowledge of USAID financial management processes, rules and regulations, budgeting and reporting requirements required
• Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures
• Extensive experience in working with computerized accounting systems, standard spreadsheet and database programs
• Significant previous experience working in crisis-affected contexts, preferably in West Africa and/or Nigeria
• Demonstrated ability to establish and maintain productive working relationships with a wide network of partners and stakeholders.
• Capacity to work well under pressure, and the ability to communicate appropriately and effectively cross‐culturally is critical
• Excellent oral and written communication in English and interpersonal skills with evidence of ability to productively interact with a wide range and levels of organizations
• Full professional competency in Microsoft Office suite
• Commitment to gender equality, diversity and inclusion
• Ability to Travel: minimal.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Deputy Chief of Party

Job Id: req52112
Location: Abuja, Federal Capital
Category: Management & Strategy
Employee Category Proposal
Job Type: Full Time
Work Arrangement: In-person
Open To Expatriates: No
Currency: Nigerian Naira
Compensation: Monthly

Job Overview

• The Deputy Chief of Party (DCOP) will report to the Chief of Party (COP) and provide technical leadership to the program team as well as operational and financial management oversight over activities in all program locations.
• The DCOP is responsible for working closely with Technical leads and experts of consortium partners to ensure an aligned and client-centered approach is applied across all consortium partners and work closely with local government authorities to design, implement and report on program activities and meet program outcomes and targets.
• The DCOP will ensure a specific focus is placed on program quality and quality reporting by using IRC’s Project Cycle Management tools, IRC’s standard operating procedures and tools.
• The DCOP ensures efficient collaboration with consortium partners, State and local government authorities, various development and health partners, and civil society organizations.
• The DCOP will regularly visit program locations to ensure efficient and compliant implementation of program activities and engage with stakeholders at local levels.
• Recruitment is contingent upon successful award of the programed, and selection of final applicant is subject to USAID approval.

Major Responsibilities
Program Management and Quality:

• Develops, reviews and monitors, with key program staff, annual work and performance plans to ensure long-term and short-term program priorities are on track to meet program outcomes and outputs
• Ensures close coordination with Technical leads and Experts of consortium partners to ensure a integrated program approach is used across program areas and consortium partners and quality and timely technical program reporting and submission of quality program deliverables to USAID
• Manages the reporting process, including coordination with internal and external stakeholders in accordance with contractual requirements and USAID rules and regulations
• Develops, in consultation with the COP, a clear strategy to enhance complementarities and synergies with other USAID-funded health and nutrition activities in targeted areas and promotes a learning environment
• Designs and rolls out program quality assurance initiatives to address any potential efficiency, effectiveness or compliance concerns
• Identifies implementation challenges and obstacles to programmatic success in a proactive manner and implemented corrective measures as needed
• Manages, on a day-to-day basis, financial and operational support to optimize use of resources through sound budgets and consistent financial tracking

Technical Excellence:

• Develops a strategy for mainstreaming governance, gender equality and inclusion principles aimed at increasing participation, responsiveness and accountability in the delivery of health services and working with health service providers
• Tracks project performance indicators in close collaboration with the program Monitoring, Evaluation, Accountability and Learning (MEAL) Advisor and supports any revision of the program’s intervention strategy as needed
• Oversees the overall provision of quality health services and ensures all implementation strategies across various technical areas reflect governance and inclusion principles and best practices
• Provides leadership in the development and adaptation of service delivery models and systems promoting quality healthcare, especially organizational development of LGA Primary Healthcare Departments (PHD) and implementation of social accountability approaches to allow enhanced responsiveness of the health care system and greater participation of users with the ultimate aim to promote quality health care services
• Provides leadership in assessing and designing strategies to improve the management of PHC systems and quality of care at LGA PHD and health facility levels, specifically with planning, budgeting, supervising human and financial resources management
• Provides capacity assessment, capacity strengthening, implementation and monitoring of other Technical leads and experts to ensure equitable access to quality health care services and enhanced mechanisms for users to voice priorities and preferences
• Promotes knowledge management by identifying, documenting and disseminating best practices in strengthening quality of care and PHC systems

Staff Management and Development:

• Sets up a core program team responsible for the efficient and compliant design and implementation of program activities
• Supports program staff by creating and maintaining a work environment promoting teamwork, trust, mutual respect, and empowers staff to take responsibility
• Contributes to the development of field staff through assessment, training, mentoring, and coaching

Coordination and Representation:

• Advocates and collaborates with State Ministries of Health, the State Primary Health Care Development Agencies (SPHCDAs), local authorities, health service providers and civil society organizations to incorporate best practices and international standards in health service delivery
• Creates and maintains active and cooperative relationships with all key stakeholders, including with state and local government officials, program partners, health and development partners, and other institutions
• Establishes and maintains collaborative relationships between IRC, the consortium and all other partners and stakeholders
• Provides technical contribution to the development or adaptation of national policies, guidelines and standards that promote quality heath care service provision in program locations, ensuring that is accessible, responsive and accountable to users and potential users, and allows users’ voice to be heard

Job Requirements
Education:

• Master’s Degree in Public Health, Health management and relevant health related subjects.

Work Experience:

• 7-10 year experience in designing, implementing and managing health programs in Nigeria or relevant context
• Minimum of 5-year experience in working directly with nations, state and/or local health authorities to strengthen quality of care and PHC systems strengthening
• Demonstrated technical expertise in PHC and/or any of the following sectors: health governance; maternal, newborn and child health (MNCH); adolescent health; family planning (FP); sexual and reproductive health (SRH); nutrition; malaria prevention and health service delivery
• Demonstrated experience working in conflict and crisis-affected environment, preferably in Western Africa
• Proven experience managing large, diverse and geographically dispersed teams and tack-record proving technical guidance, coaching and mentoring to program teams
• working closely with local international partners
• Proven coordination and networking skills
• Excellent oral and written communication in English and interpersonal skills with evidence of ability to productively interact with a wide range and levels of organizations
• Full professional competency in Microsoft Office suite
• Commitment to gender equality, diversity and inclusion
• Ability to Travel: minimal.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Admin Assistant

Requisition ID: req52122
Location: Abuja (FCT)
Employment Type: Full-Time
Employment Category: Regular
Sector: Administrative/General Office
Work Arrangement: In-person

Job Overview / Summary

• The Admin Assistant will work under the supervision of the Admin Officer to provide efficient and effective day-to-day office management support for the Abuja office.
• This role entails overseeing various administrative tasks, ensuring smooth operations of administrative activities in the Abuja office, and supporting the IRC staff including visitors, stakeholders, partners, and donors.

Key Responsibilities
Office Management and Administrative Support:

• Maintain and manage IRC offices, ensuring a clean, organized, and conducive working environment, and in accordance with relevant SOPs.
• Coordinate office supplies procurement and maintain inventory control.
• Report to maintenance team or procurement team on any repairs or equipment servicing.
• Supervise the front office and office janitors.
• Assist in organizing and coordinating meetings, workshops, and other IRC events in the Abuja.

Documentation and Records Management:

• Maintain an efficient filing system for both physical and electronic records.
• Ensure proper documentation of official communications, reports, and other relevant documents.

Financial Administration:

• Support the Admin Officer in maintaining petty cash and expense tracking.
• Assist in the preparation of financial reports and budgets.
• Assist in processing payments and liquidations.

Key Working Relationships:

• Position Reports to:  Admin Officer
• Position directly supervises: Cleaners, Cooks and other Casual staff.
• Indirect Reporting:  None
• Other Internal and/or external contacts:
• Internal: IRC staff
• External: UNHAS/WFP, Hotels, Travel and Visa agents, various Admin vendors etc.

Qualifications

• University Studies / Higher Education in Human Resources, Business Administration, or any other related course.
• 1 year of experience in similar position.
• Previous NGO experience will be an added advantage.
• Strong organizational, interpersonal, and communication skills.
• Strong written and oral English communications skills
• Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook
• Ability to present information effectively; experience providing training and staff development a plus
• Strong skills in collaboration with multi-cultural and diverse teams
• Commitment to consistently improving and developing innovative solutions in response to HR/organizational Country Program challenges.

Application Closing Date
5th June, 2024

How to Apply
Interested and qualified candidates should:
Click here ton apply online

Note: This job description can be modified at any time according to changes in the IRC activities or in the context

Job Title: Economy Recovery and Development (ERD) Coordinator
  
Location: Maiduguri, Borno
Employment Type: Full-time

Job Overview / Summary

• We are seeking an experienced leader with demonstrated programmatic, strategic and coordination skills to fill the role of Economy Recovery and Development (ERD) Coordinator.
• The ERD Coordinator will coordinate all the ERD components of IRC Nigeria program portfolio, including strategy development, business development, coordination with external actors, and program implementation, including, ERD staff supervision and capacity development of staff.
• The ERD Coordinator will identify specific growth opportunities for ERD programs including Cash and Voucher Assistance (CVA) programming. The ERD Coordinator will also support the development of a long-term strategic vision for ERD programming in Nigeria within the IRC Nigeria strategy.
• The ERD Coordinator will serve as the key liaison with local and international implementing partners, UN and IDP Agencies, Food Security Cluster, Cash Working Group, Cash Consortium for Nigeria (CCS) consortia members, Financial Service Providers (FSPs) and other private Sector and other partners.
• The position reports to the Senior Program Development and Quality Coordinator and manages the ERD team across the country. This position is based in Maidaguri-Nigeria with frequent travels to field sites (at least 50% travel to field offices).

Major Responsibilities
Program Strategy & Program Development:

• Provide strategic direction, leadership and overall technical and management support to the Economic Recovery & Development (ERD) programming, ensuring it is needs-based, context-appropriate, in line with international standard methodology, responsive, coherent, collaborative, and operationally feasible.
• Ensure inputs into country-level strategy, ensuring a contextualized strategy for ERD activities, in close collaboration with the Senior Program Development and Quality Coordinator.
• Grow the ERD portfolio according to the strategy, through proactive engagement with key partners and donors, additionally leading in the technical development of concept notes, proposals, and budgets for existing and new donors.
• Ensure high quality program design processes, based on thorough analysis of gaps and needs (including needs and market assessments).
• Application of identified lessons learned, community-feedback, and ensuring adherence to evidence-based approaches linked to theories of change and application of global standard methodologies in programming.
• Ensure programmatic priorities are regularly reviewed for relevance and adaptations proposed through analysis of needs, gaps and coverage of humanitarian and development actors, and government agencies. Ensure integration opportunities are explored and demonstrated across IRC Nigeria program areas, specifically Women’s Protection and Empowerment (WPE), Child Protection, Environmental Health (EH/WASH) Health and Nutrition to enhance the quality of programming and a broad-based approach to addressing the economic needs of the target populations.

Program Management and Quality:

• Ensure projects and activities are of high technical quality and oriented by IRC’s Good and Great standards (IRC internal standards), meet humanitarian standards, mainstream protection, align with IRC’s Outcomes and Evidence Framework, and respond to community and monitoring feedback;
• Working closely with Field Coordinators and Program Managers, lead on design of technically sound programmatic work plans and spending plans, reviewing plans regularly and proposing adaptations as needed.
• Undertake regular field visits to assess progress and identify technical quality issues and/or other implementation issues, provide solutions and implement modifications as required.
• Ensure adaptive approach within program team, ensuring regular review of programmatic data and beneficiary and community feedback, in order to remain responsive to needs, preferences, and changing context.
• Ensure review of program delivery against strategic objectives of effectiveness, responsiveness, speed & timeliness, budget, reach & scale, best use of resources - proposing changes accordingly.
• Work with the Senior MEAL Coordinator to drive M&E activities for the ERD program together, map lessons learnt and find opportunities for evaluations and quality improvement.
• Working closely with the Field Coordinators, lead the design and planning of assessments and context-appropriate research aimed at generating a strong evidence base for IRC economic programming, as well as informing IRC advocacy.
• Proactively identify, assess, monitor and implement measures to reduce or control risks that may impact program delivery, quality or compliance.
• Liaise with Technical Advisors and Coordinators to ensure relevant support, tools and resources are being provided and integrated into programming.
• Promote and assist the other IRC’s programming sectors with the integration of cash and voucher assistance.

Grant Monitoring & Reporting:

• Ensure regular monitoring of work plans and progress of activities on grants, actively participating in Project Cycle Meetings, including Project Design Meetings, Project Opening Meetings, Project Implementation Meetings, Project Learning Meetings, and Grant Closing Meetings.
• Ensure that adequate M&E systems and practices are in place to allow for data-driven programmatic decision making and reporting.
• Prepare relevant and quality IRC and donor reports as per agreed-upon schedules (monthly, quarterly and/or annually) on grant activities, indicators and achievements.
• Work closely and coordinate with IRC logistics, Supply Chain, Finance and Grant staff to ensure timely and compliant program activities and expenditures. Has budget authority to pre-approved limits and responsibility for budget development and compliance under the direction of the Senior Program Development and Quality Coordinator.
• Ensure that all internal and external reporting requirements are met, that reports are of a high quality and are submitted on time.
• Working closely with Field Coordinators, design program reporting templates and ensure regular reporting from staff in the field.
• Ensure completion of monthly internal report highlighting progress of activities, trends, and contextual changes for reporting to region and external partners.

Representation, coordination and advocacy:

• Develop and maintain effective coordination and long-term relationships with external partners. These will include fellow agencies/NGOS UN agencies, government departments and ministries, community-based organizations and partners, donors, and others in accurately and professionally representing IRC positions, promoting long-term strategies and resolving problems/conflicts.
• Actively participate in Food Security Cluster, Shelter/NFI to stay informed and share information on needs and gaps as well as technical development/ innovations within the sector in Nigeria.
• Professionally represent IRC in the Cash WG ensuring high-quality support in the role of Cash WG co-chair
• Proactively engage and act as focal point for coordination and technical working groups under consortia the IRC is currently member of.
• Actively advance IRC’s connections to economic actors/private sector at a local, regional and national level, seeking avenues for partnership, collaboration and coordination of activities to ensure sustainability of interventions.
• Oversee the IRC’s relationship with consortia implementing partners engaged in ERD Program activities and support the identification of new partners as it relates to new programming.
• Identify advocacy opportunities together with the Deputy Director for Programs and based on information coming from the field.
• Together with the Senior Program Development and Quality Coordinator, contribute to the advocacy efforts of IRC Nigeria and the West Africa Region through analysis of the policy environment and trends.
• Support the sharing of information and learning across economic programming in Nigeria.

Staff Management and Development:

• Coach, train, and mentor staff (ERD team) with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance.
• Ensure all ERD staff are following work plans and ERD projects deliverables are completed as planned.
• Supported by the ERD Technical Advisor, oversee the development and implementation of staff technical capacity building plans (e.g. focused on basic assistance and livelihoods programming as well as management capacities) that promotes a culture of learning and ensure staff receive training accordingly.
• Supervise and mentor staff, including communicating clear expectations, and in partnership with the direct line supervisor, setting performance objectives, providing regular, constructive and timely performance feedback, and contribute to the annual and mid-year performance reviews.
• Conduct one to one meetings with each direct report on weekly basis;

Lead recruitment of ERD project staff:

• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Work with the HR team to ensures that new ERD Staff complete the onboarding process and that all resources necessary for their work is provided in a timely manner.
• Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage.
• Provide leadership support for successful adherence to IRC’s IRC Way and other IRC Operating Policies and Procedures
• Adhere to and act in accordance with the IRC Global HR Policies and Procedures, and communicate through word and example a high standard of compliance with all applicable policies and regulations.

Others:

• Other duties as assigned by the supervisor to enable and develop IRC programs

Key Working Relationships:

• This position will directly report to Senior Program Development and Quality Coordinator and indirectly to the ERD Technical Adviser.
• He/she will directly line manage ERD Managers and work closely with other sector Coordinators.

Qualifications

• BA/BS Degree in international development, economics, business administration, agronomy, and/or related certification required; MA/MS/MBA a plus;
• Minimum of 7 years professional experience in a nexus of emergency and humanitarian response, with specific experience in cash/ voucher, agricultural livelihoods and enterprise development approach.
• Solid experience working in highly insecure and volatile environments and highly resilient to basic living and working conditions.
• Experience working as part of multiagency consortia and/or solid proven understanding of country level cash coordination mechanisms and Cash Working Group a strong added value.
• Ability to conduct needs and markets assessments and propose context-appropriate solutions based on analysis of needs and gaps.
• Strong program/technical, project design, proposal development and budget management skills, planning, reporting, monitoring and evaluation skills.
• Strong written and oral communication skills, effective in representation and liaison with external parties
• INGO experience required, experience with coordination systems or advocacy preferable.
• Capable of applying skills and knowledge in a range of capacities, including direct implementation, advisory functions, training and the transfer of technical knowledge and leadership skills to others.
• Proven knowledge of gender and proficiency in leading projects that mainstream gender.
• Personal qualities: strong resilience under extremely stressful circumstances and volatile setting, works well in and promotes collaboration, comfortable in a multi-cultural environment, flexible and able to handle pressure well, has a strong sense of humor.
• Strong capacity to lead, mentor and build capacity of staff.
• Ability to prioritize and meet multiple demands in unstable and insecure environment.
• Fluency in English is required; Arabic is a strong asset.

Application Closing Date
Not Specified.

How to Apply
Interested candidates should:
Click here to apply online