🇳🇬 Job Vacancies @ Henry M. Jackson Foundation (HJF) – 4 Positions

The Henry M. Jackson Foundation for the Advancement of Military Medicine is a global nonprofit organization created by Congress in 1983 to assist in accelerating the progress of military medicine. Our unmatched experience in military medical research makes us uniquely qualified to assist investigators and clinicians in managing scientific research. By providing exceptional program management services, we relieve the administrative burden associated with medical research, empowering researchers to make the medical discoveries our warfighters need.

We are recruiting to fill the following positions below:

1.) Accountant - WRP Nigeria
2.) Senior Accountant - WRP Nigeria
3.) Communications Officer - WRP Nigeria
4.) Driver - Walter Reed Project Nigeria

Job Title: Accountant - WRP Nigeria

Location: Abuja
Employment Type: Full-time

Job Description

• We are seeking an Accountant. This position will be responsible for interactions with Nigerian Ministry of Defense (NMOD) participants, Health Implementation Program (HIP) training officers, Program staff, sub-contractors, and Civil Society Organizations (CSOs), etc.

Responsibilities

• Collaborate with program management and finance team to establish a budget for participant payments.
• Monitor and manage budget allocations for training stipends or compensation.
• Collect and maintain participant information, including contact details, payment preferences, and tax-related data.
• Ensure the completion of necessary paperwork by participants, such as participants or payment agreements, agenda, and attendance list.Process payment for participants based on the program's payment structure (e.g., rates, stipends).
• Process payments for participants based on the program's payment structure (e.g., rates, stipends).
• Set up and execute efficient payment process, including direct deposits, checks, or other payment methods.
• Initiate electronic payment, and update ORACLE with vendor check payment.
• Process payment for training/ meeting associated expenses- hotel, flight, and catering services.
• Maintain comprehensive records of all participant payments, including dates, amounts, and payment methods, other related expenses.
• Ensure all records adhere to organizational financial policies and regulatory requirements.
• Submit Disbursement form to Account Payable workflow.
• Obtain approvals and authorizations for payment disbursements from appropriate authorities within the organization.
• Establish and adhere to a consistent payment schedule, ensuring payments are executed timely according to  program policies.
• Communicate payment details, schedules, and any changes to program participants timely.
• Provide participants with payment receipts or statements as requested.
• Ensure compliance of applicable regulations, and organizational financial policies related to payments and compensation of participants.
• Adhere to procedures for program advances to Clinical Research Center (CRC) and Adolesent Operation Tripple Zero club (OTZ) sites activities.
• Prepare expense report, reconcile advances with receipts in a timely manner.
• Communicate any discrepancies to Finance Director and cash custodians at sites.
• Ensure transactions are posted to Account Payable and Perceptive Concept, and subsequently posted to the bank for payment..
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

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Qualifications
Education and Experience:

• 0-2 years experience required.

Work Environment:

• This position will take place primarily in an office setting.

Required Knowledge, Skills and Abilities:

• Experience with computers and databases; Knowledge of Generally Accepted Accounting Principles (GAAP), General Ledger and subsidiary schedule preparation skills; strong interpersonal and communication skills; ability to prioritize tasks, especially during periods with deadlines.

Physical Capabilities:

• Lifting: May require lifting materials up to 10 lbs.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Senior Accountant - WRP Nigeria

Location: Abuja
Employment Type: Full-time

Job Description

• We are seeking a Senior Financial Accountant.
• This position is responsible for processing a large volume of purchase order payments, withholding tax compliance, and the administration of site study advances and liquidations.
• This position will play a pivotal role in ensuring timely financial transactions related to procurement, taxation, and research funding in compliance with relevant laws and regulations.

Responsibilities

• Collaborate with procurement and relevant departments to ensure the Purchase Order (PO) payment processing is executed.
• Verify POs in compliance with HJFMRI Ltd/Gte policies and budgetary.
• Validate invoices with approved POs and receiving documentation.
• Resolve discrepancies promptly to prevent payment delays.
• Oversee the timely processing of payments to vendors based on approved invoices and POs.
• Coordinate with vendors, internal departments, and regional office AP to address payment-related inquiries efficiently.
• Initiate electronic payment via Straight2bank.
• Ensure compliance with withholding tax laws and regulations for vendor payments.
• Process and withhold the appropriate tax amounts from payments and remit them to tax authorities.
• Prepare and file withholding tax reports, adhering to tax filing deadlines.
• Maintain detailed records of withholding tax transactions and associated documentation for tax audit.
• Manage the allocation and disbursement of funds for research site study.
• Ensure funds are disbursed in compliance with study budgets and contractual agreements.
• Review and oversee the timely liquidation of study site advances.
• Scrutinize expense reports, receipts, and supporting documentation for liquidation requests.
• Generate and deliver regular financial reports related to study site funding and advances for all sites.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Qualifications
Education and Experience:

• Bachelor's Degree in Finance or Accounting required.
• Master's Degree preferred.
• 3-5 years experience required.

Work Environment:

• This position will take place primarily in an Office environment.

Required Knowledge, Skills and Abilities:

• Broad experience as a Senior Accountant managing large volume of purchase orders, withholding tax, and advance liquidation transactions.
• Comprehensive knowledge of accounting principles, tax laws, procurement processes, and research funding.
• Proficiency in financial software and tools, such as Excel, QuickBooks, or ERP systems.
• Exceptional attention to detail and organizational skills.
• Strong analytical and problem-solving capabilities.
• Effective communication and people skills.
• Ability to work independently and provide guidance to team members.

Physical Capabilities:

• Lifting: May require lifting materials up to 10 lbs.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Communications Officer - WRP Nigeria

Location: Abuja
Employment Type: Full-time

Job Description

• We are seeking a Communications Officer. This position will plan, manage and implement internal and external communication projects to promote HJFMRI Ltd Gte infectious diseases research and PEPFAR activities in Nigeria.
• Focus on drafting and designing content for web, social media and print products for internal and external audiences, including stories/photographs, briefing books, itineraries, newsletters, factsheets, and press releases.
• Facilitate and improve communication externally with key audiences and among employees and executive leadership.

Responsibilities

• Plan, write, prepare and/or review communications materials for internal and external audiences, including briefing books, employee newsletters, press releases and articles to be used at post or for headquarters HJFMRI public websites, social media, and newsletters.
• Consult with appropriate staff/departments on internal/external communications issues and the production of publications and presentation materials for the purpose of ensuring accurate data/information
• Arrange accompanying photographs for stories.
• Maintain close collaboration with WRAIR-Africa, attending weekly meetings at the State Department as required.
• Work with communication counterparts in USAID, CDC, and NMOD to review and/or contribute to press releases on PEPFAR program successes and lessons learned, new program inaugurations, key events, and other significant developments as directed by the DAO or the CD.
• Work closely with HJF Global ID Communications Office regarding website and social media content submissions; consistency of logos, letterheads, and templates with current branding guidance; and general communication opportunities and issues that arise throughout the year.
• Participate in HJFMRI Ltd Gte/WRP-N external engagements (e.g., meetings, workshops, seminars, conferences, etc.) for the purpose of networking, conveying and/or gathering information and photos necessary to “tell the story” of WRP-N.
• Participates in out-of-town events as required. Develop, socialize, and implement an annual communication and outreach strategy that promotes public awareness of and support for WRP-N programs among external audiences.
• Serves as the liaison for executive team, providing collaborative guidance and advice on integrated communication strategies to build employee morale, productivity, retention, and policy compliance.
• Communicates initiatives and deadlines to employees in a variety of print, digital, and interpersonal ways; tasks may include creating and publishing company newsletters, calendars, blogs and Intranet posts, and assisting with internal meetings.
• Help communicate around HJFMRI research activities in Nigeria to share locally and with HJFMRI.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Required Knowledge, Skills and Abilities

• Excellent written and oral communication skills in English are essential. Strong people skills and ability to multi-task, and to produce quality narratives on short notice is required. Proven coordination and organizational skills within a fast-paced, multi-cultural work environment are also essential to this position.
• Experience with global health, PEPFAR and/or medical research, is preferred. Ability to work independently and also build relationships internally to facilitate communication of program-specific information and news.
• The ability to prioritize and manage competing requests, and to differentiate messages based on audience segmentation is also essential to this position.Able to convert technical language to be easily understood by lay persons. Must be able to consistently plan, prioritize and organize work in a way that produces strategic results.
• Skills related to word processing are required, and familiarity or training in electronic mail, website development, Photoshop, PowerPoint, Canva and other publishing software is preferred.
• Prior experience in a communications role required with leadership experience highly desired. Excellent organizational skills and Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.

Qualifications
Education and Experience

• Bachelor's Degree in English, Communications or similar required
• 3-5 years experience required.

Work Environment

• This position will take place primarily in an office setting.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Driver - Walter Reed Project Nigeria

Job Number: 2023-3887
Location: Abuja
Work Arrangements: 100% on site
Travel: 30% or higher
Position Type: Regular Full-Time
Category: Facilities/Property Services

Description 

• This position is responsible for carefully and responsibly driving an official HJF/HJFMRI vehicle to various locations in Abuja and on some occasions, to other cities in Nigeria.
• The Incumbent drives personnel and visitors to various locations, including ministries, embassies and other business organizations.

Responsibilities

• This position is responsible for carefully and responsibly driving an official HJF/HJFMRI vehicle to various locations in Abuja and on some occasions, to other cities in Nigeria. The Incumbent drives personnel and visitors to various locations, including ministries, embassies and other business organizations.
• Responsible for the daily preventive maintenance of HJFMRI vehicles, ensuring that the interior of vehicles is in a clean condition, checks fluids levels, hoses, belts and connections.
• Responsible for ensuring that oil, water and other vehicle fluids levels are within appropriate limits.
• Resonsible for reporting defects and malfunctions to the supervisor.
• Ensures passengers fasten seat belts at all times.
• Maintains a daily vechicle mileage log.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Required Knowledge, Skills and Abilities:

• Ability to operate a motor vechicle.
• Must possess good organizational, interpersonal and communication skills.

Physical Capabilities:

• Lifting: May requires lifting materials over 25 lbs.
• Ability to climb, pull, and lift heavy objects.
• Operating motor vehicles, machinery, and/or power tools.

Qualifications
Education and Experience:

• High School Diploma or GED.
• 3-5 years experience required.
• Incumbent must have extensive knowledge and understanding of the principles of organizational management.
• A good working knowledge of the Department of State regulations and procedures governing the use of motor pool vehicles.
• Knowledge of host country traffic laws and regulations and geography of the Abuja city and country in general. Must have a good knowledge of automotive operations, safety and maintenance practices

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online