Job Vacancies at Vivo Energy Ghana

Kumasi, Ashanti Region, Ghana Posted on Accounting / Audit / Finance, Logistics / Transportation / Supply

Vivo Energy is recruiting to fill the following positions:

1.) Scheduler
2.) Cashier

 

Vivo Energy plc, commonly referred to as Vivo Energy, is a downstream petroleum company with its headquarters in the Kingdom of the Netherlands. It maintains subsidiaries and operations in 16 countries across Africa that encompass the supply, storage, distribution, and retail of a range of petroleum products.

 

See job details and how to apply below.

 

1.) Scheduler

 

Description

Job Purpose:

To ensure that fuel deliveries are manage in an efficient and timely way, which ensures that we meet the SLA and our customers have product available at all time .

Dimensions:

Annual product volumes and/or financial business dimensions that the job either directly controls or indirectly influences

‘Products’ include all products (fuels, lubricants and bitumen) marketed or handled by the VE in the country, including Aviation and Marine fuels;

a) Staff = 1

b) Other

Fuel volumes : 637m litres per annum

Number of trips: 14,155 per annum

Kilometer : 6,611,951 Kilometers per annum

c) O/T : 95%

d) Work with a team of four dispatchers

Requirements

Principal Accountabilities:

  • Set priorities and ensure efficient planning and scheduling of trucks and timely deliveries of orders to enable the continuous supply of product to our customers within the terms of the SLA.
  • Ensure all released orders are regularized and tripped in SAP before loading of BRV
  • Liaise closely with Dispatchers, CSC, class of market to ensure priorities and efficiency in supplies and improve customer satisfaction/increase market share.
  • Ensure fairness and transparency in allocating trips to various contractors within long and short distances.
  • Download OTIF/OT report / data and explain variance
  • Carry out the role of the Shell focal point for all fuel dispatch related issues
  • Present monthly reports on contractor work allocation.
  • Monitor the performance of our contracted fleet in terms of turnaround time/frequency of breakdown.
  • Ensure we do not violate the UPPF.
  • Serve as backup support for supplies coordinator and fleet supervisors.

Key Challenges:

  • The main challenge is to strike a balance between excellent customer service in terms of product availability and delivery.
  • Must ensure fairness in allocation of trips to all transporters.
  • Must have an over view of the total process from –order placement, depot operations and final distribution to the end customer.

Job Knowledge, Skills & Experience:

  • Minimum HND Qualification or Equivalent
  • To add: VE Leadership competencies as appropriate.

Competence

Proficiency Level

Functional Competencies

Logistic planning and exchanges

Awareness

Product handling and control

Awareness

Depot operation and asset management

Awareness

Road and non road transport planning

Awareness

Customer service order taking and scheduling

Awareness

Road delivery operations

Awareness

Health, safety and environment management

Awareness

Scheduling and operation

Mastery

HSSE Competencies

Product Stewardship

Awareness

Lead, Prepare and Apply HSSE Risk Management

Knowledge

 

 


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2.) Cashier

 

Description

 

Job Purpose:

 

Ensuring adequate safeguard and security of all company cash and on time processing of customer receipts

 

Principal Accountabilities:

  • Process all receipts (cheques, banker’s drafts and Pay in Slips) onto customer accounts accurately and promptly.
  • Track return cheques and provide timely reports and reversals when they happen
  • Perform daily Cash Recon to ensure that receipts and postings were captured accurately during the day.
  • Assist Credit Controller/Treasurer with decision making about the credit worthiness of customers.
  • Assist Reconciliation Accountant to clear outstanding reconciliation items.
  • Keeping AR unapplied balances at a minimum
  • Ensure that all receipted cheques are banked on due dates into Vivo Energy Ghana accounts before 4:00 pm..
  • Any other job related duties to be assigned from time to time by the Treasurer.
  • Training of back up.

Key Challenges:

  • Timely and accurate processing of transactions
  • Work under pressure especially at (month-ends), to meet and achieve tight deadlines
  • Understanding of customer /sales requirements.
  • Assertive /professional approach when communicating to customers both internally and externally

Requirements

  • Competencies:
  • Knowledge
  • Experience
  • Good written and oral communication skills
  • Fast and accurate data input skills
  • Attention to detail
  • Customer focus
  • Ability to work autonomously while keeping other team members informed as appropriate
  • Ability to work under pressure and time constraints
  • Ability to recognize issues, attempt resolution and escalate problems if unable to resolve
  • Good analytical competencies
  • Ability to adapt to changing environment
  • Ability to deal with competing priorities and complex issues
  • Ability to lead a team and coach people for performance

Knowledge:

  • Good working knowledge of Word, Excel and Ms Outlook,
  • Very good English (written and oral)
  • Good knowledge of accounting controls
  • Desired knowledge of SAP accounting system.

Experience:

  • Min. 2 years of experience in accounting environment, with experience in several accounting processes.
  • Experience in bank cashiering as well as cheque processing will be an advantage
  • Knowledge in SAP receipting will be an advantage.
  • Obtain a degree in Accounting or Finance related area from a recognize University degree
  • Some ongoing professional certification will be a plus

 

 


 

 

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About Company

Vivo Energy

Job Information

Status: Open No of vacancies: 2 Job type: Full Time Salary: Negotiable Publish date: 23 Oct 2020

Apply for job

External website

Please go following link to apply on their website.

Related Jobs

Job tags: Ghana

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