Job Vacancies at PCI Educational Consult Limited – 3 Positions
PCI Educational Consult Limited, an HR and Recruitment agency, is currently recruiting suitably qualified candidates to fill the following positions:
1.) Staff Assistant
2.) Office Assistant
3.) Administrative Assistant
See job details and how to apply below.
1.) Staff Assistant
Location: Ibadan Oyo
Job Brief
- We are looking for a Staff Assistant to join our HR team. You will perform various administrative tasks to support our employees on a daily basis.
- To succeed in this role, you should have a flair for helping people, providing administrative support and organizing work. You should also show interest in complying with HR policies. You will collaborate with employees from different teams, so excellent interpersonal and communication skills are a must.
- Ultimately, you should assist employees with their projects and ensure our company’s departments run smoothly.
Responsibilities
- Prepare necessary paperwork for regular company procedures
- Schedule meetings and appointments
- Organize and maintain employee records
- Update internal databases (e.g. new hire information)
- Answer employees’ queries and forward them to the HR department as needed
- Retrieve company and employee data, as requested
- Check office supply stock and place orders when needed
- Arrange staff travel and accommodations
- Prepare conference rooms (e.g. make reservations and check equipment)
- Distribute company materials to employees (e.g. brochures, announcements and safety guidelines)
Requirements
- B.Sc Degree in Business Administration, Human Resources or relevant field
- Proven work experience as a Staff Assistant, Administrative Assistant or similar role
- Knowledge of office and HR procedures
- Computer literacy (MS Office in particular)
- Familiarity with office equipment (e.g. printers and fax machines)
- Knowledge of labor laws
- Excellent organizational skills
- Strong verbal and written communication skills
- Professionalism while collaborating with varying managerial levels.
Salary
- N30,000 - N50,000 monthly.
Application Closing Date
19th February, 2021.
How to Apply
Interested and qualified candidates should send their CV and Cover Letter to:
using the Job Title as the subject of the email.
2.) Office Assistant
Location: Ibadan, Oyo
Job Brief
- We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.
What does an office assistant do?
- The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure.
- This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities
- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Perform receptionist duties when needed.
Requirements
- Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
- Knowledge of “back-office” computer systems (ERP software)
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Proficiency in MS Office.
Salary
- N40,000 - N65,000 monthly.
Application Closing Date
19th February, 2021.
How to Apply
Interested and qualified candidates should send their CV and Cover Letter to:
using the Job Title as the subject of the email.
3.) Administrative Assistant
Location: Ibadan, Oyo
Job Brief
- We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.
- Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
What does an Administrative Assistant do?
- Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
- The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
- If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.
- Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements
- High School Degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task.
Salary
- N30,000 - N65,000 monthly.
Application Closing Date
19th February, 2021.
How to Apply
Interested and qualified candidates should send their CV and Cover Letter to:
using the Job Title as the subject of the email.
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