Job Vacancies at World Vision Ghana – 3 Positions

World Vision is recruiting to fill the following positions:

1.) Partnering & External Engagement Coordinator
2.) People and Culture Systems Officer
3.) General Ledger Accountant

See job details and how to apply below.

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1.) Partnering & External Engagement Coordinator

Purpose of the position:

The Partnering and External Engagement Coordinator will be responsible for providing strategic guidance on local level partner engagements focusing on civil society organizations, local government and private organizations, with the aim of advancing relationships. In addition, the position is required to provide high-level guidance on aspects of partner assessment, identification, screening and capacity building.

Major Responsibilities:

• Collaborate with Technical Programme Managers, Regional Operations Managers, Resource Acquisition Manager and Cluster Managers to proactively identify potential partnerships with local and national civil society organizations, through the annual stakeholder analysis process, as well as external networking,

• Support periodic NO and the field level to periodically assess the capacity of all partner organizations.

• Conduct periodic screening of all existing partners to and potential partner organizations to ensure compliance of standards and reduces the partnership risk.

• Champion robust partner relationship management characterized by the core partnership principles of responsibility, results-oriented approach, equality, transparency and complementarity.

• Support the RAM unit to network with local, regional, state and national agencies; educational institutions; nonprofit organizations; and private sector business interests for future program development.

• Coordinate the sharing and learning of best practices within WVG and amongst partners through various relevant forums and review meetings.

• Ensure that partnership agreements (MOUs) both at the national and field level are developed according to WVG standard and reviewed periodically for effective partnerships and compliance.

• Coordinate the collaboration with all stakeholders to ensure evidence dossiers are effectively shared and distributed with all partners at all levels.

• Facilitate staff and partner capacity enhancement to improve on their knowledge and skill levels in the areas of partnering, networking, collaboration and sub granting.

• Provide support to WV partners (including communities and Government institutions) on relevant information regarding World Vision operations and procedures

• Develop and periodically update WV Ghana partner database to contain relevant information of all partner organizations.

• Develop and roll out tools, processes and guidelines for effective communication with partners and stakeholders and monitor/evaluate their implementations.

• Serve as the NO Contact Person on partnership and external engagements matters.

• Timely monthly report submission on WVG partnering and external engagements issues.

Qualifications: Education/Knowledge/Technical Skills and Experience

1. Bachelor’s Degree in Development studies, Social sciences, Partnerships Management, NGO Management, or any other related field.
2. Certification in facilitation/training, networking and monitoring & evaluation and para-legal will be an added advantage.
3. 3-5 years’ experience working in partnership and external engagement positions or related field.

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Preferred Skills, Knowledge and Experience

1. Proven ability to work effectively with national and local civil society organizations required.
2. Strong writing and communication skills.
3. Experience in brokering partnerships
4. Experience in managing partner or other organization expectations and issues.
5. Proven ability to cultivate and maintain strong interpersonal and working relationships in a dispersed national/international context.
6. Experience in working in a large international organization and communicating cross-culturally.
7. Membership in a professional association, or willingness to obtain within 1 year.
8. Professional or academic education in social science, external relations or related fields.

List additional work experience preferred for this position

1. Experience with working in partners or stakeholder engagement in a large international organization.
2. Education or experience related to external engagement and development.
3. Background or experience with communications and/or technical writing.
4. Experience and demonstrated success working with and engaging stakeholders at all levels.

Working Environment / Conditions:

1. Office based with frequent travel to the field
2. The position requires ability and willingness to travel domestically up to 40% of the time.

How to Apply

Qualified and interested individuals should click on the button below to apply.

Deadline: 10th August 2021

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2.) People and Culture Systems Officer

Purpose of the position:

The P&C Systems Officer support WVG P&C department in the areas of Payroll administration and also as the HRIS Administrator by Managing and maintaining WVG OurPeople Database information while managing the Medical Insurance portfolio and other P&C Policies and Systems.

Major Responsibilities

OurPeople Administration (World Visison Int HRIS)

Creating of staff files and providing the required profiles and security as per organizational structure.

• Maintains quality and consistency of OurPeople database information specifically the Organization Management and Personnel Administration
• Ensures the smooth integration with other platforms like the Horizon, Sun Systems and the Payroll.
• Troubleshoots, analyzes, identifies and correct technical problems and errors as and when encounted by staff.
• Creates and run custom and standard queries to provide the needed statistics and reports for management to make key decisions.
• Work closely with field P&C Officers in ensuring that staff data in OurPeople are always up to date and accurate.

Constantly develop and implement training tools for staff to ensure staffs are always able to use the system efficiently.

Staff Medical Insurance Administration

Serve as direct contact to medical insurance provider. Coordinate the transfer of staff data and information to provider for services, premiums and plan administration.

• Work together with Provider to determine and develop the best plan of work to ensure the smooth run of the medical plan.
• Investigate all discrepancies and unsatisfactory service by provider as reported by staff.
• Oversee the efficiency and performance of functions as performed by medical provider.
• Determine the proper course of action to resolve escalated customer service issues occurring between staffs and medical insurance provider

Forecast trends and assist in future selection of insurance provider by developing specific recommendations and advising management.

Staff Medical Insurance Administration

Serve as direct contact to medical insurance provider. Coordinate the transfer of staff data and information to provider for services, premiums and plan administration.

• Work together with Provider to determine and develop the best plan of work to ensure the smooth run of the medical plan.
• Investigate all discrepancies and unsatisfactory service by provider as reported by staff.
• Oversee the efficiency and performance of functions as performed by medical provider.
• Determine the proper course of action to resolve escalated customer service issues occurring between staffs and medical insurance provider

Forecast trends and assist in future selection of insurance provider by developing specific recommendations and advising management.

Staff Personal File Management

• Ensure that all staff have personal files
• Ensure that all staff documents are duly and properly placed on their respective personal files

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Ensure that all staff personal files are properly kept safe and secure

Staff Contracts Management

Manage staff contracts to ensure that all contract end processes are duly followed and contracts renewed in due dates.

HR Policies and Procedure

Provide support in the interpretation and application of Policies, Procedures and Condition of Service to employees.

• Provide support in handling and managing employee relations matters, behaviours and issues in close coordination with the Human Resource Management.
• Provide support for the effective implementation of People and Culture initiatives at the Head office.
• Compile monthly, semi – annual and annual report for the People and Culture Department

Ensure new hires are properly oriented according with reference to Ourpeople and all other P&C (HR) and Systems.

Internship and National Service Coordination

Handle and manage the Internship / National Service Personnel Programs and assignment.

• Ensure the hiring and selection of Interns / National Service Persons are within the established guidelines and selection criteria and the request have been approved by the P&C Director.
• Ensure all departments requesting for Interns and Service Person act according to the Internship policy.

Ensure the Terms of Reference (TOR) is properly drafted, signed and communicated with the interns / Service Persons so that both parties will have a clear understanding of the roles and responsibilities as well as expected outcomes.

Other Competencies/Attributes:

• Computer literate (Operate Ms word and Excel and Lotus note)
• Must be a committed Christian, able to stand above denominational diversities.
• Attend and participate/lead n daily devotions and weekly Chapel services.
• Champions Child Safe Organization practices (e.g. children are not hired to execute WV projects, report/refer cases of abuse perpetrated by staff and non-staff …etc)
• Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Education: BA in Human Resources, Business Administration, Public Administration or related field
• Experience: At least 3 years experience in working with a Human Resource Information System and any Payroll software

• Other: Certification in facilitation skills is preferred.

Working Environment / Conditions:

• Work environment: Office-based with frequent travel to the field
• Travel: 20 % Domestic travel is required. 5-10 % international travel

How to Apply

Qualified and interested individuals should click on the button below to apply.

Deadline: 10th August 2021.

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3.) General Ledger Accountant

PURPOSE OF THE POSITION:

To support transactional processes within the GL department, as detailed in the major responsibilities, as requested by customers, timely and correctly according to Month End and Year End calendar deliverables, by ensuring the compliance of all internal controls, Partnership Finance Manual and General Accounting principles.

KEY RESPONSIBILITIES:

Prepare and analyze monthly Bank balance sheet account reconciliations.

Prepare, analyze and follow up on Aging Analysis of Balance Sheet Account including monitoring of late balances.

Prepare and analyze Pbas Reconciliation including monitoring budget commitments and informing FOs for subsequent adjustment.

Prepare and analyze monthly 300 Accounts including monitoring of over 90days unreconciled items.

Post all journal entries and adjustments, including GEMS, Accruals, and reclassification entries.

Prepare and send a variety of reports, as needed by customers.

Record and control of Direct Charges.

Create Pre-Approval and Settlement Advice entries in SA Data base.

Maintenance of SOPs and flow charts of GL processes.

KNOWLEDGE, SKILLS AND ABILITIES:

Bachelor´s degree with a major in accounting, finance, or business administration.

Knowledgeable of general accounting standards, account reconciliations & analysis and period-end closing activities.

Good command of written and spoken business English.

Flexibility and ability to work on different aspects of the general ledger.

A good knowledge of best practices within a project accounting environment and how to drive performance through better behaviors.

Ability to perform and direct root cause analysis over various aspects of performance.

Knowledge of technology; including data structure, analysis codes and business rules.

Proficient in MS Office applications and/or any accounting ERP solutions.

Demonstrated strong work ethic and flexible hours as needed; ability to drive results and meet strict deadlines.

Good knowledge and understanding of Generally Accepted Accounting Principles (GAAP) including internal controls principles.

At least one or more years of experience in General Ledger activities.

Ability to work in a team environment.

Knowledge on continuous improvements.

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Six Sigma certification preferred (yellow or green belt).

Preferred:

Good analysis skills.

Practical problem solving skills.

Ability to work independently and collaborate with other team members.

Flexibility to changing situations.

Pro-active and innovative with ideas to improve processes/ services.

Experience working within a Shared Service environment, preferable.

How to Apply

Qualified and interested individuals should click on the button below to apply.

Deadline: 10th August 2021.

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