🇳🇬 Job Vacancies @ International NGO Safety Organisation (INSO) – 3 Positions

International NGO Safety Organisation (INSO) - Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

We are recruiting to fill the following positions below:

1.) Training Assistant
2.) GIS Officer
3.) Finance Manager

Job Title: Training Assistant

Location: Abuja
Job Type: Full Time

Overall Purpose of Role

• Provide support to Training team in the delivery of all trainings as directed.

Main Duties and Responsibilities

• Assist the training manager in the planning, budgeting, logistics, administration, and management of the training programme.
• Manage day to day correspondence, reports, and other documents related to the training program.
• Prepare attendance rosters and assist in the planning & preparation for courses under the supervision of the training manager.
• Manage and maintain an inventory of serviceable training supplies, materials, and equipment, including safe storage and accountability.
• Manage and maintain all training records, certificates, and data bases.
• Assist in the preparation, compilation, recording and filing of post-training reports and evaluations with lessons learned and analysis.
• Assist the training manager in the day to day running of the country program and training sessions and provide support to operations where required.
• Responsible for the procurement, selection, design and creation of training aids, classroom learning resources and other equipment.
• Responsible for procurement of services for training packages and delivery to include consultants; venues; flights; accommodation; catering and vehicles.
• Responsible for management of all training equipment and aids to include maintenance, serviceability, safe storage, safe transport, inventory, and accountability.
• Any other reasonable duty as requested by line management.

Person Specification
Knowledge, Skills, and Experience:

• Post-Secondary Diploma or equivalent relevant and practical experience.
• Excellent English language skills, both written and verbal.
• Minimum of 2 years of relevant work experience, preferably with NGOs.
• Excellent oral expression.
• Excellent time management skills.
• Experience with using Microsoft Office Tools.

Nice to Have:

• Mastery of other national languages.
• Experience in administration, logistics, budgeting, and procurement.
• Experience working in adult learning.

Personal Attributes:

• Confidentiality, integrity, and a sense of conflict-of-interest prevention.
• Self-motivation, courtesy, and humility.
• Team spirit and good management of interpersonal relationships.
• Know how to plan and organize your work.
• Be flexible, dynamic, know how to propose initiatives.
• Be able to work under pressure.
• Effective communicator.
• Capacity to work in multicultural environments.

INSO’s Safeguarding Policy

• INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Terms & Conditions:

• This is a full-time position based in Abuja, Nigeria, with possible travels within the country. You will report to the Training Manager.

Application Closing Date
4th March, 2024.

How to Apply
Interested and qualified candidates should send their Applications to: jobs@nga.ngosafety.org using "Training Assistant" as the subject of the mail.

Applications should be in English and include:

• Updated CV
• A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.

Note

• Please do not send any additional information
• Only shortlisted candidates will be contacted.

Job Title: GIS Officer

Location: Abuja
Employment Type: Full-time

Job Summary

• Under the supervision of the INSO Information Manager, the GIS Officer will be responsible for conception, preparation, and production of appropriate static- and web-maps for INSO’s informational outputs and ensure dynamic linkages between GIS data and INSO’s Incident Database.

Key Objectives

• Identify map information needs in collaboration with the Information Management Team
• Identify and access map information sources.
• Identify obstacles related to the collection, analysis and dissemination of information and develop appropriate improvement strategies.
• Produce and maintain high-quality, security-relevant static- and web-maps, including security incident mapping; area of influence mapping; and the production of detailed risk maps for key roads and cities.
• Provide GIS-relevant inputs on field missions intended to gather data for INSO outputs, including maps.
• Work closely with the Information Officer to ensure accurate and regularly updated linkages between GIS maps and INSO’s Incident Database.
• Collaborate with information team on the migration and operation of INSO Incident Database system.
• Provide support in production of any other visuals like graphics, flowcharts, mind maps etc.

Knowledge, Skills and Experience
Essential:

• Bachelor's Degree in Geography, Information Systems, Computer Sciences, or relevant field.
• Fluency in English language, both written and verbal.
• 2 years of relevant work experience, preferably with an NGO.
• Excellent skills in ArcGIS Pro, QGIS and Microsoft Office tools.
• Be systematic, proactive, innovative, self-motivated and detail oriented.

Nice to Have:

• Be systematic, proactive, innovative, motivated and have attention to detail.
• Excellent analytical skills.
• Working experience with humanitarian organizations, particularly with NGOs.

Personal Attributes:

• Ability to identify issues, analyse and participate in the resolution of issues/problems.
• Excellent communication, organizational and managerial skills.
• Demonstrated understanding of humanitarian principles and practices.
• Ability to work effectively and efficiently unsupervised.
• Strong work ethic and capacity to take responsibility for his/her own actions.
• Be able to work under pressure.
• Confidentiality, integrity, and a sense of conflict-of-interest prevention.
• Self-motivation, courtesy, and humility.
• Capacity to work in multicultural environments.

Application Closing Date
4th March, 2024.

How to Apply
Interested and qualified candidates should send their Applications to: jobs@nga.ngosafety.org using "GIS Officer" as the subject of the mail.

Applications should be in English and include:

• Updated CV
• A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.

Note

• Please do not send any additional information
• Only shortlisted candidates will be contacted.

Job Title: Finance Manager

Location: Abuja
Employment type: Full time

Job Summary

• As the Finance Manager, you will work closely with the Country Director and are responsible for protecting the financial health and integrity of the project.
• You will implement appropriate accounting and financial procedures and policies, provide financial data and strategic planning and prepare for audits.
• You will also be in charge of capacity building staff in financial management, audits, and procedural compliance.
• This position is based in Abuja, Nigeria and reports to the Country Director.

Major Responsibilities

• Oversee financial record keeping; control and reconcile the documentation, upload the financial information into the financial system.
• Provide Finance Director with reconciliation of banks and cash, payroll and tax, revenue, A/R and A/P accounts.
• Develop, in coordination with other departments, the annual budget of the project.
• Prepare forecasts and monitor expenses, identify funding gaps.
• Support the Country Director in the grants management function, including providing information required for proposals and grant modifications, and participate in negotiations.
• Prepare the financial statements for grant reporting.
• Ensure all financial practices implemented in country comply with the up-to-date INSO procedures and donors’ regulations.
• Oversee the statutory reporting to local authorities.
• Lead the year-end process and timely provide the required information for the consolidation of INSO global financial statements.
• Meet external reporting deadlines; prepare budgets and reports with exactness and compliance; liaise with donors and HQ when necessary.
• Act as a focal point during audits, and enforce internal and external audit recommendations in a timely fashion.
• Make recommendations for ongoing improvements in functionality as required.
• Manage the finance department, partake in the recruitment process, orientation and training of staff with financial functions.
• Participate in making key decisions at the country level by participating in a Country Management Team.

Requirements

• Minimum 5 years of relevant work experience, preferably in similar roles with NGO.
• Advanced formal education in financial management, accounting or a similar field.
• Proficient in Excel. Experienced in a similar system as SUNSYSTEM and Q&A reporting tool.
• Ability to process large amounts of data.
• In-depth knowledge of financial regulations and account processes.
• Ability to handle multi donors and multiyear budgets.
• Donor/contract management experience and donor policy knowledge (preferably ECHO, FCDO, SDC and BHA).
• Good English language skills, both written and verbal.
• Ability to supervise and direct.

Application Closing Date
6th March, 2024.

Method of Application
Interested and qualified candidates should submit their updated CV (4 pages max) & Cover Letter (specifying how they meet the mandatory requirements, any preferred characteristics, their motivation for applying, and what they hope to bring to INSO) to: jobs@nga.ngosafety.org and reference "Finance Manager" as the subject of the email.

Note

• Please do not send any additional information.
• Only shortlisted candidates will be contacted.