🇳🇬 Job Vacancies @ United Nations World Food Programme (WFP) – 3 Positions

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

We are recruiting to fill the following positions below.

1.) Logistics Assistant G5
2.) Logistics Assistant SC5
3.) Business Support Assistant G5 (ICT)

Job Title: Logistics Assistant G5

Requisition ID: 830845
Location: Abuja

Job Purpose

• To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

Key Accountabilities (Not all-inclusive)

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
• Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
• Assist in management of commodity accounting data quality and integrity.
• Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
• Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.
• Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
• Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

4Ps Core Organisational  Capabilities
Purpose:

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People:

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance:

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership:

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Requirements
Minimum Qualifications:

• Education: Completion of a post-secondary certificate in the related functional area is desirable.
• Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
• Experience: 5 or more relevant years of experience in logistics operations and activities.
• General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

Other Specific Job Requirements:

• This section is optional to describe additional responsibilities & knowledge required for the specific job

Desirable Experience for Entry into the Role:

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

Application Closing Date
5th January, 2024 by 11:59pm (GMT+1)

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• Qualified female candidates are advised to apply.
• Only Nigerian Nationals are eligible to apply for this position.
• Only shortlisted candidates will be contacted.
• WFP has zero tolerance for discrimination and does not discriminate based on HIV/AIDS status.
• No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO
• Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
• WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
• Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Job Title: Logistics Assistant SC5

Requisition ID: 830841
Location: Abuja

Job Description

• Are you a seasoned Logistician interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people.
• If so, an exciting and fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving; and changing millions of lives around the globe.

Key Accountabilities (Not all-inclusive)

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
• Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
• Assist in management of commodity accounting data quality and integrity.
• Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
• Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.
• Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
• Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

Qualifications and Experience

• Educational Qualification: Completion of a post-secondary certificate in the related functional area is desirable.
• Experience: 5 years of experience in related field
• General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
• Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

Requirements:
You are to have broad knowledge and:

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

Application Closing Date
5th January, 2024

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
• Once your profile is completed, please apply, and submit your application
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at wfprecruitment@wfp.org in case you face any challenges with submitting your application.
• Only shortlisted candidates will be notified

Job Title: Business Support Assistant G5 (ICT)

Requisition ID: 830650
Location: Maiduguri, Borno
Employment Type: Full-Time

Key Accountabilities
With direct reporting to Head of IT and SCOPE, the incumbent will be responsible for the following duties:

• Provide administrative support to IT staff at Maiduguri; respond to standard queries and provide timely and accurate guidance.
• Ensure smooth and efficient information flow within the unit; prepare and process confidential information; and assist in the development of office administrative systems and procedures; organize Unit meetings and events; draft minutes and reports and circulate or distribute accordingly.
• Respond or draft responses to a wide range of correspondences and other communication; collate information for inclusion in reports, documents and correspondences to support the effective work of colleagues.
• Maintain calendars and schedules including date tracker for IT-related contracts; monitor changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
• Receive, file, and track invoices; record Service Entry Sheet in the corporate ERP (WINGS) and prepare payment request forms for Head of Unit’s certification; Fill petty cash, Operational advance, and MPO requests; forward invoices to Finance and follow up on payments.
• Liaise with Administration Unit and WFP travel agent to facilitate travel arrangements for the IT Unit staff; request travel advance (Daily Subsistence Allowance [DSA]) and prepare other required travel documentation.
• Liaise and follow-up with United Nations Humanitarian Air Services (UNHAS) to facilitate staff and cargo flight bookings.
• Prepare and track purchase requisitions (PRs) and enter Goods Received Note (GRN) upon receipt of equipment.
• Maintain staff movement records including leave and daily staff attendance.
• Be the Asset Focal Person for IT in Maiduguri and perform the following tasks:
  • Receive assets and ensure that timely inspection and posting of Goods Receipt Note (GRN) in WINGS as well as timely labelling and recording in GEMS of these assets (i.e. perform these activities on the same day that asset(s) are received). GRNs will be raised where goods are first delivered to by the supplier.
  • If the item is a Fixed Asset, ensure that the Asset Master Record (AMR) exists and linked to the Equipment Master Record (EMR). Ensure assets are created with correct values as per relevant Purchase Order (PO) and in line with WFP/IPSAS guidelines on valuation of assets.
  • Ensure that all information is available for the correct accounting of software in GEMS, irrespective of whether it is internally generated or acquired from external sources.
  • Update GEMS in a timely manner to ensure that the database reflects the actual state of the assets (i.e. location, assignee and any other relevant information).

Qualifications and Key Requirements
You should have:
You have a broad knowledge in:

• A minimum of 5 years relevant professional experience is required in the following:

Standard Minimum Academic Qualifications:

• Education: First University Degree in Admin-related subjects (Business Administration / Politics / Safety and Security / Rule of Law / Finance, etc.) with qualifying relevant experience and/or training/courses is accepted in lieu of the First University degree.
• Language: Fluency (level C) in English language with excellent writings skill. Knowledge of Hausa local language is desirable.

More About You
You have a broad knowledge in:

• Supporting Administrative and operational activities that maintain security operations functions and feed into overall strategic aims.
• Collating data, assisting in organizing Training, Conferences, and workshops, and drafting reports that inform security Administrative and operations activities. Must be computer literate.
• Development and humanitarian contexts.
• Working with word processing, spreadsheets, and relevant software packages, as well as in providing administrative support is desirable.

Application Closing Date
28th December, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online