The OPEC Fund for International Development is a multilateral development finance institution established in 1976. Our 12 Member Countries are:  Algeria, Ecuador, Gabon, Indonesia, the Islamic Republic of Iran, Iraq, Kuwait, Libya, Nigeria, Saudi Arabia, the United Arab Emirates, and the Bolivarian Republic of Venezuela.

We are recruiting to fill the following positions below:

1.) Paralegal
2.) Driver / Service Staff
3.) Head, OPEC Fund Board Secretariat

Job Title: Paralegal

Location: Austria
Congtract Type: Fixed Term Contract
Department / Unit: Legal Services
Job Category: Para Professional
Grade: E

Job Profile

• The Paralegal assists senior/legal counsels in preparing legal documents or conducting research and benchmarking, preparing legal notes and legal opinions under the supervision of the Director, all in accordance with the Strategic Framework 2030 and future institutional/ strategic frameworks, as well as contributing to solving legal problems and providing technical input into complex matters for the achievement of departmental objectives.

Duties and Responsibilities
In coordination with the assigned supervisor:
Legal drafting:

• Drafting and finalizing legal documentation for private sector operations and trade finance transactions as well as amendments/consents/cancellations and waivers to those agreements;
• Serving as project assistant for projects in the private sector portfolio during the project implementation phase.

Research and analysis:
Specific tasks will include:

• Conducting research on a diverse range of policy and legal issues using varied research sources.
• Presenting findings/recommendations on policy issues and procedure
• Preparing background papers, written records of proceedings, memoranda summarizing documents, legislation and other legal source material, or equivalent.
• Assisting in drafting and reviewing draft documents, highlighting issues, inconsistencies, etc.
• Responding to inquiries ranging in complexity and providing feedback with guidance from Legal/Senior Counsels.
• Handling any other relevant tasks and working with project teams as assigned.
• Organizes project and departmental documents and records in accordance with appropriate standards and files in the appropriate document management system.
• Handling tasks in the absence of the designated senior or legal counsel with limited supervision.
• Assisting with organizing team meetings, taking minutes and preparing reports related to various tasks.
• Supporting the Private Sector Legal- team in any other matters as may be assigned by the Director or the Senior Director and General Counsel.

Stakeholder management and engagement:

• Supports the Senior Counsels working with external stakeholders (authorized legal officials of partner countries/institutions) and internal stakeholders (e.g. all OPEC Fund departments/units) on the subject of legal services and advice on an ongoing basis.
• Carries out other tasks assigned by the respective supervisor that are related to the job functions.

Qualifications and Experience

• Master’s Degree in Law or a related field or Bachelor’s Degree in law or a related field with an additional two years of experience
• A minimum of two years (with Master’s) or four years (with Bachelor’s) of relevant experience.
• A minimum of 1 year experience at an international development finance institution
• Fluent in English. Good working knowledge of Arabic, French or Spanish is an added advantage.

Competencies:

• Collaboration and Teamwork - The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.
• Communication - The ability to relay ideas, information and messages effectively and succinctly to a variety of audiences.
• Sense of Responsibility - The ability to demonstrate ownership and accountability in tasks and outcomes; uphold reliability and commitment to fulfilling responsibilities.
• Decision making - The ability to analyze information comprehensively to make well-informed decisions; assess both immediate and long-term ramifications.
• Subject Matter Knowledge - The in-depth understanding and expertise in specific fields relevant to the OPEC Fund's operations and the individual's role.

Application Closing Date
30th August, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: This post is subject to local recruitment. Applicants shall be considered eligible if they are residing in the EU.

Job Title: Driver / Service Staff

Location: Austria
Congtract Type: Fixed Term Contract
Department / Unit: Corporate Services / Administrative Services Unit /  General Services
Job Category: Administrative

Job Profile

• The incumbent provides transportation services for official purposes, driving cars/vans, by following established procedures, in order to transport the organization’s personnel or visitors as well as perform other duties/ business needs as required by supervisor(s).

Duties and Responsibilities
Driving Services:

• Driving services for the President.
• Responsibly driving a duty motor vehicle on assignments, in all weather conditions within the country and to neighbouring countries on official missions, to transport the President and/or dignitaries as directed by the President.
• Completing logbooks and records detailing official trips, daily mileages, petrol consumption, oil changes.
• On-call as may be required from time to time.

Work scheduling and allocation:

• Organizing own work schedule each day in line with changing priorities, liaising with the supervisor as required.

Maintenance services:

• Responsible for the day-to-day control and maintenance of the assigned vehicle, checking oil, water, battery, tyres.
• Maintaining proper and clean appearance of vehicles inside at all times and outside when conditions permits.
• Facilitating vehicle servicing.
• Reporting defects and repairs needed to the vehicles.

Qualifications and Experience

• A Secondary School leaving certificate
• A valid driving license of minimum type B.
• A minimum of five (5) years driving experience, with excellent record either as a taxi, bus or coach driver, or as a tour guide in Vienna and its surroundings.
• A minimum of two (2) years as support staff dealing with event preparations, movement of fixtures.
• Experience in driving high ranking diplomatic officials is a compulsory requirement.
• Fluent in English. Good working knowledge of German, Arabic, French or Spanish is an added advantage.

Competencies:

• Collaboration and Teamwork - The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.
• Customer Centricity  - The ability to focus on comprehending and addressing customer needs; consistently deliver exceptional service and foster strong, lasting customer relationships.
• Sense of Responsibility - The ability to demonstrate ownership and accountability in tasks and outcomes; uphold reliability and commitment to fulfilling responsibilities.

Application Closing Date
30th August, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: This post is subject to local recruitment. Applicants shall be considered eligible if they are residing in the EU.

Job Title: Head, OPEC Fund Board Secretariat

Location: Austria
Contract Type: Fixed Term Contract
Department/Unit: Legal Services / OPEC Fund Board Secretariat (OFBS)
Job Category: International

Job Profile

• The Head, OFBS assists the Senior Director & General Counsel (SD & GC) in overseeing the Board Secretariat Function.
• This includes coordinating the OFBS team responsible for organizing meetings and other matters related to the Ministerial Council (MC), Governing Board (GB) and Board Committees (BCs).
• The incumbent assists the SD & GC in implementing the OFBS annual work plan, GB effectiveness assessment, member country engagement, and any other special initiatives.
• The incumbent also supervises the team in providing secretariat services of a general nature, and executing tasks incidental to the effective functioning of OFBS, in coordination with relevant departments.

Duties and Responsibilities
Secretariat Functions:

• Leads the OFBS team in implementing the annual work plan and ensuring the achievement of mid- to long-term goals, strategic targets and annual objectives. Specifically, the incumbent will oversee the execution and delivery of all aspects of OFBS’ responsibilities covering:

MC, GB and BC Meetings:
Organizing and conducting the meetings of the MC, GB and BCs, including:

• Arranging meeting logistics
• Facilitating meeting proceedings
• Organizing associated events before or after the MC meeting
• Preparing minutes of meetings
• Drafting decisions/resolutions (for meetings, motions, fast track process, and special sessions)
• Monitoring the implementation of decisions and progress reporting; and
• Implementing strategic initiatives designated at the MC or GB level.

MC, GB and BCs documents/information package:
Coordinating the production and dispatch of MC, GB and BCs documents and information packages, including:

• Ensuring document quality control, ensuring compliance with standards, and providing guidance on requirements
• Documents/information sharing, and preparing briefings for chairpersons before meetings
• distribution of documents to the members within the specified timelines
• EDMS document filing and management
• Management of the Board Intelligence system
• Coordinating the monthly approval by motion process; and
• Organizing special sessions (if requested by the MC or GB).

Relationship between Management and the MC, GB and BC, and correspondence amongst these organs:

• Managing the communication and coordination with MC, GB and BCs, including:
• Facilitating the communication between Management and the MC/GB and Member Countries
• MC/GB mailbox management, and responding to inquiries/requests from the MC/GB
• Drafting the President’s official correspondence in response to such matters; and
• Coordinating events, such as member country visits.

Board Capacity Building and Effectiveness/Related Items:
Board training, learning and development, including:

• Organizing inductions for new Board members and periodic trainings/knowledge sharing for GB/BC members
• Arranging retreats involving the Board and Management, as approved; and
• Organizing periodic Board effectiveness reviews.

Secretariat Function for Board Committees:
Supervising matters relevant to the efficient and effective functioning of BCs, including

• Seeking approval of the date and agenda of meetings from the Chairman of the BC
• Facilitating effective communication and a smooth flow of information between Management and the assigned BCs
• Maintaining the electronic folders and committee files on the EDMS
• Arranging for independent experts to advise on technical issues for specific BCs, if required
• Facilitating BCs effectiveness evaluation exercises
• Updating the Terms of Reference and Rules of Procedures of the BCs, if required
• Drafting the minutes and keeping records of the meetings of specific BCs
• Preparing briefing notes for the Chairman, as well as presentations, documents and reports to be submitted at the relevant GB sessions, for specific BCs and
• Conducting benchmarking and preparing documents for reconstitution of BCs at the expiration of their three years term.

Policy development and implementation:

• Providing input on OFBS related aspects or leading the development or review of relevant institutional and/or departmental strategy and objectives.

Leadership and direction:

• Leading, mentoring and assessing the OFBS team, providing goals and expectations, as well as feedback and technical guidance to optimize their performance and enhance quality of service delivery.
• Contributing to the development and maintenance of the knowledge assets of OFBS as well as capacity building and knowledge sharing within the department and organization.
• Supporting the SD & GC in the management of the strategic objectives of OFBS and carrying out other tasks assigned by the SD & GC that are related to the job function.

Stakeholder management and engagement:

• Managing the communication with member countries and initiatives aimed at enhancing member country engagement.
• Representing the OPEC Fund in any external events as authorized.
• Working with external stakeholders (member countries – MC, GB and BCs, other partner institutions, and engaged consultants or technical experts) and internal stakeholders (all OPEC Fund departments/units/functions) as required to discharge OFBS’ responsibilities.

Qualifications and Experience

• Master's Degree in in Law / Business Administration, or other related fields.
• A minimum of 10 years relevant professional experience is required, preferably five years of which should have been in an international development finance institution.
• Fluent in English.

Competencies:
Core Competencies:

• Sense of Responsibility: The ability to demonstrate ownership and accountability towards tasks and outcomes, exhibit reliability and commitment to fulfilling responsibilities, nurture team members’ sense of responsibility, and foster a culture of dependability.
• Ability to Work under Pressure: The ability to maintain composure and focus during high pressure situations, effectively guiding the team, managing stress, and ensuring critical tasks are completed on time.
• Effective Planning & Follow Up: The ability to set clear goals and priorities, skilfully organize tasks for efficiency, and consistently follow through on commitments and plans.
• Cross-Cultural Sensitivity: The ability to understand and respect diverse cultures and viewpoints, adeptly adapt behaviour and communication to effectively function in multicultural settings, and ensure the team collaborates effectively across global contexts.
• Communication: The ability to articulate ideas, information and instructions with precision and clarity across various channels, actively listen and respond adeptly to others, and facilitate effective communication within the team, with other departments and with external stakeholders.
• Sensitivity and Confidentiality: The ability to manage a range of complex and sensitive issues and effectively resolve them to mitigate identified risks, handle sensitive matters professionally and tactfully, and actively maintain measures to ensure the confidentiality of sensitive information.

Technical Competencies

• Meeting Management Expertise - Demonstrated proficiency in organizing and facilitating meetings at various levels, including that of the governing organs of international organizations. This competency involves managing matters such as logistics, meeting materials preparation, and minutes drafting, as well as ensuring the smooth conduct of proceedings.
• Document Management Skills - Proficiency in coordinating the production, quality control, and distribution of documents and information packages for meetings. This includes familiarity with electronic document management systems (EDMS), ensuring compliance with standards, and managing document filing and retrieval processes.
• Policy Development and Implementation - Experience in providing input to or leading the development and review of institutional strategies and objectives. This competency involves understanding organizational priorities, identifying policy needs, translating them into actionable plans and initiatives, and effectively executing them as required.
• Stakeholder Relationship Management - Proven ability to tactfully manage relationships with diverse stakeholders, including member countries, governing bodies, external partners, and internal clients. This competency encompasses effective communication, responsiveness to inquiries and requests, and fostering engagement to enhance organizational effectiveness.
• Leadership and Team Management - Strong leadership skills with experience in leading, mentoring, and assessing teams. This competency involves setting clear goals and expectations, providing feedback and guidance on an ongoing basis, promoting effective collaboration within the team and with other departments, and optimizing team performance to achieve departmental and organizational objectives. Additionally, fostering a culture of knowledge sharing and capacity building within the team and across the organization is essential.

Application Closing Date
28th August, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online