🇳🇬 Job Vacancies @ United Nations World Food Programme (UN WFP) – 3 Positions

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

We are recruiting to fill the following positions below:

1.) Administration Officer
2.) Aviation Associate
3.) PSEA - Information Management Officer SSA 8

Job Title: Administration Officer

Requisition ID: 829562
Location: Abuja
Employment Type: Full Time

Organizational Context

• These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders in the field typically report to the Country/Deputy Director or the designate. Job holders in RBs or HQ typically report to the Deputy Regional/Division Director or the designate.
• Job holders operate with a high degree of independence, manage more junior staff to ensure that administrative objectives are achieved in full.
• They are heavily involved in day-to-day activities and analytical work.

Job Purpose

• To contribute to daily planning and delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

Key Accountabilities (not all-inclusive)

• Contribute to and implement WFP country/regional plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service.
• Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.
• Carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
• Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
• Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
• Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
• Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
• Build and maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
• Support the capacity building of WFP staff and partners through the organisation or design of trainings, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Other as required.

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4Ps Core Organisational Capabilities
Purpose:

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
•  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People:

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance:

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership:

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

Standard Minimum Qualifications

• Education: Advanced Degree with 3 years professional experience or First Degree with 6 years professional experience in one of the following disciplines: Business / Public Administration, Engineering, or other relevant fields relating to Office Management and Administration.
• Language: Fluency (level C) in English language and the duty station’s language, if different.

Other Specific Job Requirements:

• Ensure data collation and preparing data analysis to provide management with the accurate information and reports for efficient planning and decision-making by carrying out the following.
• Monitor fuel consumption for vehicles and also ensure the fuel monthly reports for vehicles are prepared and entered into FMS as at when due.
• Ensure replenishment of diesel for generators, monitoring the Diesel consumption and also ensuring the diesel monthly reports for generators are prepared and entered into FMS as at when due.
• Ensure adequate inventory of stationeries is kept in the store and replenishments are made as at when due.
• Ensure documentation of all changes such as addition, location and status changes to the asset register.
• Monitor existing contracts and ensure that SOWs/LTAs are sent to procurement for the initiation of the procurement processes for their renewal before the contract expiration.
• Manage the Admin annual leave plan.
• Carry out premises management by ensuring Facilities and Utilities are functioning well by creating a conducive working environment.
• Carry out complete procurement processes for items below the MPO limit of 5000 USD.
• Serve as focal point for Archibus, GVLP.
• Liaise with office premises maintenance team to ensure service provided is at WFP agreed standard.
• Carry out other duties as assigned by the Head of Administration.
• Act as Officer-in-charge in the absence of Head of Admin.

Desired Experiences for Entry into the Role:
Experience:

• At least 6 years of progressively responsible relevant professional and practical experience in administration.
• Experience in providing direction and instruction to more junior staff members within area of expertise
• Has gained experience in administration.
• Has provided direction and instruction to more junior staff members within area of expertise.

Application Closing Date
11th October, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Terms and Conditions

• Qualified female candidates are encouraged to apply.
• Only Nigerian nationals are eligible to apply.
• Applications must be submitted online and in English only.
• Only shortlisted candidates will be contacted. Canvassing of any sort will lead to automatic disqualification of the concerned applicant.
• WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties.
• Selected candidates will also be required to provide additional information as part of the verification exercise.
• Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
• WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Job Title: Aviation Associate

Requisition ID: 829578
Location: Maiduguri, Borno
Employment Type: Full Time

Job Purpose

• To provide and/or oversee a range of coordination, administrative, and technical activities that support the delivery of a safe and effective air service to the humanitarian community.

Key Accountabilities (not all-inclusive)

• Provide operational coordination and technical support for air operations, ensuring compliance with WFP standards, including risk management processes, to support safe and effective air operations for the humanitarian community.
• Liaise with airport officials, other local authorities and external parties in order to obtain necessary clearances, documentation and authorizations required for air operations.
• Carry out pre-flight actions to ensure that all registered passengers and cargo are duly carried on the flight in coordination with crew to ensure safe flights.
• Collate all post-flight documentation in order to confirm flights have taken place in compliance with established conditions and, occasionally, review and evaluate the performance of air operators.
• Resolve or escalate operational problems, using initiative, liaising with all parties, and navigating complex security landscapes, to ensure their timely resolution in adherence with WFP standards.
• Support negotiation of local service contracts in order to establish effective partnerships on optimal terms and conditions facilitating air operations.
• Research and analyse data, and produce technical reports that enable decision-making and support planning, execution and reporting in order to ensure contractual performance.
• Update and further develop existing databases and records, ensuring that relevant information is accurate, organised and available for others to access, and supports reporting requirements.
• Respond to customer queries, following standard processes and obtaining guidance or escalating as required, to ensure timely resolution of all enquiries with a high standard of client service.
• Build relationships with internal counterparts, in order to support the alignment of aviation activities with wider programmes and ensure a coherent approach to air operations.
• Supervise the work of other staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
• Make evidence-based recommendations, and support process reviews and improvements in methods and practices, in order to maximise the performance of air operations and related activities.
• Establish or maintain minimum procedures necessary to ensure a sound safety management system for the conduct of air operations.
• Follow standard emergency preparedness practices to support WFP to quickly respond in its core areas at the onset of a crisis.

Other Specific Job Requirements:

• This section is optional to describe additional responsibilities & knowledge required for the specific job

Desired Experiences for entry into the Role

• Experience in dispatching flights from uncontrolled airfields.
• Experience in interpreting operational flight plans.
• Experience in fuel planning, fuel management and supervising refueling operations.
• Experience in airside operations and marshaling procedures.

Application Closing Date
9th October 2023 by 11:59 pm (GMT+1).

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Qualified female candidates are encouraged to apply.
• Only Nigerian nationals or holders of valid residence and work permits are eligible to apply for this position
• Applications are to be submitted and recieved online and in English language only.
• Only shortlisted candidates will be contacted. Canvassing is strictly prohibited. Canvassing of any sort will lead to automatic disqualification of the concerned applicant.
• Selected candidate will be employed on a fixed-term contract with a probationary period of one year.
• WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
• WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Job Title: PSEA - Information Management Officer SSA 8

Location: Maiduguri, Borno
Employment Type: Full-time

Organizational Context

• These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs) and job holders report to a more senior Programme Policy Officer.
• Job holders are likely to be working under the close support and guidance of a more experienced professional staff member receiving guidance and regular feedback on work performed.
• They are typically involved in programme or policy activities or similar nature and analytical work of limited complexity.

About the Position

• As a member of the Humanitarian Country Team, WFP has endorsed the Protection from sexual exploitation, abuse, and Harassment (PSEAH) strategy and action plan to mainstream PSEAH in program design and implementation and human resource management.
• WFP co-chairs the Inter-Agency PSEA Network and from 2020 – 2022, WFP funded the position of PSEA Coordinator. WFP is committed to the Prevention of PSEA in all its operations and would like to continue demonstrating this commitment by bridging gaps within the Inter-Agency PSEA network.
• One of the core obligations of the PSEA network is the provision of timely and accurate reports WFP’s support through this position will ensure accurate information management and reporting to enable the PSEA Network effectively deliver on its mandate.

Job Purpose

• WFP is seeking to fund and fill the position of Information Management Officer (SSA) for the Inter-Agency PSEA Network to be based in the Maiduguri Area Office.
• Under the overall supervision and guidance of the PSEA Coordinator, the Information Management Officer will support the PSEA Coordinator in the day-to-day management and coordination of the PSEA Network.
• The Information Management Officer will act as the focal point for collecting, analyzing, and disseminating PSEA information, in close coordination with PSEA Network Partners under the supervision of the PSEA Network Coordinator (UN Agencies, INGOs, NGOs, Sectors, and Sub-sectors).

Standard Minimum Qualifications
Education:

• University Degree in Social Sciences, Global Information Systems, Communications, Journalism, or related field; or the equivalent combination of education and experience.

Experience:

• A minimum of three years of professional experience in an international context, preferably in Gender, Information Management, GBV and Humanitarian context experience

Desired Experiences for Entry into the Role
Knowledge& Skills:

• Ability to meet deadlines and work under pressure as part of a team.
• Good communication skills; excellent written and analytical skills.
• Basic knowledge of Gender, GBV and PSEA.
• Sound knowledge of Microsoft Windows, MS Excel, MS Word, and MS PowerPoint.
• Knowledge of Information Management.
• Willingness to work in challenging environments/field locations.

Key Accountabilities (Not All-Inclusive)

• Produce PSEA Network products/reports for the Humanitarian Community. These products include but are not limited to the following: Situation updates, bulletins, snapshots, briefings, Factsheets, and FAQs.
• Liaise with PSEA Network’s Sectoral partners, and International and National counterparts to gather information to produce periodic sitreps, bulletins, snapshots.
• Support the PSEA Network Coordinator as required in drafting and designing reports and report formats.
• Establish, moderate, and maintain the PSEA Network mailing list.
• Prepare and disseminate the agendas for PSEA Network coordination meetings and training, compile presentations, produce training reports, etc.
• Organize and facilitate meetings in support of the PSEA Network Coordinator. Take meeting minutes with detailed action points during the periodic/ad hoc meeting.
• Standardize and execute quality control of PSEA Network Inter-Agency assessments and activity reports.
• Support capacity strengthening for members of the PSEA Network.
• Establish and maintain an information pool for the PSEA Network.

Application Closing Date
5th October 2023 by 11:59pm (GMT+1).

Method of Application
Interested and qualified candidates should:
Click here to apply online

Terms and Conditions

• Qualified female candidates are advised to apply.
• Only Nigerian Nationals are eligible to apply for this position.
• Only shortlisted candidates will be contacted.
• WFP has zero tolerance for discrimination and does not discriminate based on HIV/AIDS status.
• No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO
• Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
• WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
• Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Note

• WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
• All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties.
• Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
• WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.