Job Vacancies @ OPEC Fund for International Development – 3 Positions

Job Title: HR Business Support Assistant

Location: Austria
Employment Type: Fixed Term Contract
Department / Unit: Corporate Services / Human Resources (HR) Unit
Required Languages: English
Job Category: Administrative
Grade: C
Recruitment Status: Local
Contract Duration: Two-year fixed term appointment, with the possibility of renewal.

Job Profile

• The HR Business Support Assistant provides administrative and coordination support to the HR Director and the broader HR team.
• This role is responsible for organizing documentation for governance bodies using established templates, supporting onboarding activities, and maintaining HR systems and intranet content.
• The role also contributes to document management and process efficiency improvements using available digital tools, working closely with the rest of the HR Team across the three functions namely: People & Culture, Human Resources Business Partner and Talent Intelligence, and Total Rewards.

Duties and Responsibilities
Support to the HR Director

•  Assist the HR Director with the preparation of briefing materials, talking points, and background information using standardized formats
• Coordinate inputs and follow-ups on strategic HR initiatives led by the Director
• Monitor timelines and follow up on deliverables and timelines for the Director’s office
• Use available digital and AI tools to organize and retrieve documents efficiently

Governance & Committee Documentation:

• Prepare and format HR submissions for Governing Board and Committee meetings
• Ensure timely collection and review of materials in line with organizational standards for completeness and compliance
• Liaise with internal contributors to gather required inputs and contribute to completeness and accuracy of documentation

Administrative & Operational Coordination:

• Support the implementation of HR programs such as workforce planning, performance reviews, and internal mobility
• Maintain the HR document repository and ensure version control
• Coordinate HR-related actions and follow-ups with internal stakeholders

Onboarding & Integration:

• Coordinate onboarding logistics and documentation for new hires
• Act as a liaison between HR and new staff to ensure smooth onboarding experience
• Track onboarding progress and follow up on outstanding actions

HR Intranet & Internal Communication:

• Maintain and update the HR intranet page with accurate and timely content
• Draft and disseminate internal HR announcements and updates
• Collect and organize content from various HR units for internal communication

Process Improvement & Quality Assurance:

• Support efforts to streamline HR administrative processes and improve efficiency
• Support initiatives to enhance data quality and consistency in HR systems and documentation
• Develop and maintain templates and tools to support HR operations
• Use available digital and AI tools for document organization and retrieval

Team Collaboration & Backup:

• Provide operational support to other HR team members as needed
• Serve as a backup during absences or peak periods
• Provide (administrative) support to HR projects and initiatives
• Any other duties as required by the Director, Human Resources or the Chief Administrative Officer

Qualifications and Experience

• Bachelor’s Degree in Human Resources, Public Administration, Political Science, Business, or a related field.
• A minimum of eight (8) years of relevant administrative experience in HR coordination, project management, research, or governance support roles
• At least 3 years of this experience should have been within an international organization, multilateral development bank (MDB), or international development institution, preferably in HR is an asset
• Fluent in English. Good working knowledge of Arabic, French or Spanish is an added advantage.

Competencies:

• Collaboration and Teamwork - Ability to effectively collaborate with colleagues, stakeholders (internal and external), and partners from diverse backgrounds, cultures, and perspectives to achieve shared goals.
• Effective Communication - Ability to articulate ideas and information clearly and persuasively across various channels and audiences, integrate communication best practices, and ensure messages are tailored, culturally sensitive, and impactful, promoting active listening and feedback mechanisms.
• Results-Orientation - Ability to effectively achieve results through proactive ownership, decisive action and strategic planning. ensuring goals are met within specified timeframes and in alignment with OPEC Fund’s strategic direction
• Learning Agility and Adaptability - Ability to swiftly learn, unlearn, and adapt to changing circumstances and emerging challenges, with a commitment to continual growth through embracing new ideas, technologies, updating functional expertise, and facilitating organizational resilience
• Stakeholder and Impact Focus - Ability to prioritize and address the needs and expectations of diverse stakeholders to achieve sustainable impact through stakeholder mapping, ensuring effective relationship management, transparent and timely communication, and aligning their contributions with OPEC Fund’s mission to deliver long-term, positive outcomes
• Accountability - Ability to take responsibility for one's actions, decisions, and their outcomes, demonstrating integrity and reliability, adhering to established internal controls, setting clear expectations, and maintaining a high standard of ethical behavior.

Application Closing Date
17th January, 2026.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Head, HR Business Partnering and Talent Intelligence

Location: Austria
Employment Type: Fixed Term Contract
Department / Unit: Corporate Services / Human Resources Unit
Required Languages: English
Job Category: H1
Grade: Management
Recruitment Status: International
Contract Duration: Fixed Term Contract

Job Profile

• The Head, HR Business Operations and Talent Intelligence plays a pivotal role in aligning the People and Culture strategy, HR initiatives, policies, and business objectives across the organization to support the OPEC Fund for International Development’s strategic growth and transformation as a multilateral development bank.
• This role covers critical areas such as talent acquisition, HR business partnerships, workforce planning, and organizational development.
• With a strong focus on driving operational efficiency and excellence, leveraging technology to streamline HR processes, and ensuring strategic HR alignment, the position requires a hands-on approach to managing internal client relationships across the organization while also leading and supporting a team of HR professionals.

Duties and Responsibilities
Strategic:

• Provides expert guidance and advice on a wide range of HR operational matters
• Advises on the development and design of job descriptions to ensure alignment with organizational needs and oversees the job evaluation process
• Manages consultancy and service contracts within the HR Business Operations and Talent Intelligence portfolio, ensuring effective service delivery and cost control
• Leverages technology to improve HR processes, enhancing efficiency in recruitment, onboarding, performance management, and talent development
• Leads initiatives to enhance organizational effectiveness, including restructuring and change management efforts, to align with evolving business strategies

Business Partnership and Talent Acquisition:

• Workforce Planning: Leads the analysis of business needs and labor market trends, collaborating with departments to determine staffing requirements and selection criteria
• Succession Planning: Develops and implements succession plans to ensure leadership continuity and address future talent needs
• Establishes standardized screening techniques to assess the skills, qualifications, and experience of potential candidates
• Advises on the design and development of job descriptions, ensuring alignment with organizational goals and contributes to the job evaluation process
• Provides feedback and guidance to management on recruitment processes, with a focus on efficiency, effectiveness, and streamlining workflows using technology
• Partners with management to advance diversity initiatives in recruitment, promoting fair and inclusive hiring practices
• Supports talent outreach and champions employer branding to position the OPEC Fund as an Employer of Choice

Talent Development:

• Develops and executes a comprehensive L&D strategy aligned with organizational goals to ensure continuous employee development, focusing on skills enhancement, leadership growth, and performance improvement
• Collaborates with senior leadership to identify organizational skills gaps and future talent needs, designing targeted development programs to address these requirements
• Promotes a learning culture across the organization, encouraging ongoing professional development and facilitating access to training resources through technology-driven platforms
• Partners with HR teams to integrate L&D initiatives with performance management, ensuring that development programs are aligned with employee career paths and business objectives

Reporting and Analytics:

• Collaborates with management and HR staff to ensure timely and accurate reporting on talent metrics, including recruitment, performance, and learning
• Utilizes HR technology platforms to collect and analyze data, ensuring that reporting is streamlined and data-driven decisions are made
• Develops and presents reports to assess the effectiveness of HR initiatives, using data and technology to create compelling narratives around HR strategies and outcomes

Stakeholder Management and Engagement:

• Cultivates and maintains strong relationships with internal stakeholders and external partners, ensuring clear communication and alignment
• Fosters relationships with stakeholders and strategic partners, to enhance the talent pipeline, with a focus on diversity and inclusion. Leverages these relationships to strengthen employer branding, ensuring the organization attracts a broad, globally diverse talent pool
• Leverages digital tools to enhance stakeholder engagement and communication, ensuring HR services are delivered effectively across all departments
• Fosters collaborative partnerships with employees and managers across the organization to drive HR operational efficiency and support organizational goals
• Provides clarification on policies, procedures, and guidelines to ensure compliance and understanding across the organization

Managerial:

• Leads, coaches, and motivates the HR Business Operations and Talent Intelligence team, driving high levels of staff engagement and ensuring the delivery of high-quality HR services to clients
• Utilizes technology tools to enhance team collaboration, monitor performance, and ensure timely execution of HR tasks and initiatives
• Conduct regular assessments to identify and mitigate HR-related risks, ensuring compliance with legal and regulatory standards
• Oversees diversity and inclusion initiatives, ensuring hiring, talent development, and operational practices align with the organization’s commitment to a diverse workforce
• Leads the identification, management, and mitigation of diversity-related risks within recruitment, staffing, and employee relations processes, ensuring fair, inclusive, and compliant hiring practices
• Implements a risk-mitigation based approach to HR operations, ensuring compliance with ethical standards, and safeguarding against discrimination or bias in the recruitment process

Qualifications and Experience

• Master’s degree in Business Administration, Human Resource Management or a related field.
• A minimum of 10 years relevant professional experience in institutional, management, and human resource processes, of which five (5) years should have been from an international development institution. Experience in a multilateral development bank is an asset.
• Relevant professional certifications such as SHRM-SCP, CIPD, or PHR/SPHR and/or conflict resolution training is desirable.
• Experience in stakeholder engagement, including partnerships with member countries, external partners, and internal stakeholders
• Demonstrated experience in talent acquisition, workforce planning, HR strategy development, and organizational development
• Proven track record in managing HR technology tools and leveraging data analytics for decision-making
• Experience with SAP SuccessFactors is an added advantage
• Significant experience working in HR business operations in large, complex organizations, preferably in multilateral development banks, international organizations, or similar settings is highly desirable
• Experience in diversity and inclusion initiatives, particularly in an international and multicultural environment is highly desirable
• Fluent in English. Good working knowledge of Arabic, French or Spanish is an added advantage.

Competencies:

• Communication - The ability to relay ideas, information and messages effectively and succinctly to a variety of audiences.
• Cross-Cultural Sensitivity - The ability to take into account the variety of the human experience and how it contributes to the workplace and to demonstrate  respect for diverse cultures and viewpoints.
• Decision making - The ability to analyze information comprehensively to make well-informed decisions; assess both immediate and long-term ramifications.
• Effective Planning and Follow Up - The ability to set clear goals and priorities; skillfully organize tasks for efficiency; consistently follow through on commitments and plans.
• Sense of Responsibility - The ability to demonstrate ownership and accountability in tasks and outcomes; uphold reliability and commitment to fulfilling responsibilities.

Application Closing Date
11th January, 2026.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Head, Total Rewards

Location: Austria
Employment Type: Fixed Term Contract
Department / Unit: Corporate Services / Human Resources Unit
Contract Type: Fixed Term Contract
Job Category: H1
Grade: Management
Recruitment Status: International / Local
Contract Duration: Two-year fixed term appointment, with the possibility of renewal

Job Profile

• The Head of Total Rewards is responsible for the design and implementation of a comprehensive, organization-wide compensation strategy that aligns with the OPEC Fund’s objectives of ensuring a fair and competitive employee rewards program.
• This role ensures that compensation and benefits policies are in line with the organization's HR strategy and enhanced on a continuous basis.
• The position oversees payroll, compensation and benefits, employee administration, and employee offboarding.
• The incumbent leads a team at the headquarters in Vienna.

Duties and Responsibilities
Strategic Responsibilities:

• Drives continuous improvement in the Total Rewards strategy to position the OPEC Fund as an employer of choice.
• Collaborates with the HR Director to develop and implement a modern Total Rewards strategy aligned with organizational goals.
• Standardizes and streamline processes to enhance efficiency and effectiveness.
• Provides expert advice on total rewards and well-being policies.
• Leads key initiatives and projects to enhance remuneration and reward systems

Benefits Management:

• Designs, reviews, and implements benefit programs and communications
• Analyzes market trends to optimize benefits offerings
• Ensures policies align with organizational needs and recommends changes
• Conducts impact assessments for policy revisions
• Monitors benefit utilization, financial impact, and sustainability
• Serves as the escalation point for benefits inquiries and provides policy recommendations.

Compensation & Reward Management:

• Market Analysis: Conducts salary benchmarking and provides data-driven insights
• Program Development: Implements competitive and performance-driven compensation structures
• Policy Compliance: Ensures adherence to labor laws and internal policies
• Salary Administration: Oversees payroll coordination and policy adherence
• Stakeholder Guidance: Trains HR staff and advises leadership on compensation matters
• Benefits & Allowances: Conducts periodic reviews and recommend enhancements
• Budget Planning: Supports salary, allowance, and benefits forecasting.
• Health & Wellness: Manages and/or supports medical insurance, wellness programs, and employee support initiatives

Audit & Compliance:

• Ensure compliance with reward policies and regulatory standards
• Leads salary benchmarking, incentive plan management, and internal equity analysis
• Addresses audit findings with sustainable solutions

Policy & Procedure Development:

• Maintains and updates policies, standard procedures, and benefits documentation
• Oversees medical insurance plan reviews and renewals
• Benchmarks remuneration policies and implements new benefit programs as needed
• Ensures accurate record-keeping and serve as the escalation point for complex benefits issues

Stakeholder Engagement & Leadership:

• Represents HR in management meetings and external forums
• Oversees budget planning for total rewards
• Provides expert guidance on budget analysis and utilization
• Fosters strong partnerships with employees and managers

Team Management & Leadership:

• Leads, coaches, and mentors the Total Rewards & Well-being team
• Sets clear expectations, provides feedback, and drives high performance
• Addresses performance gaps and supports professional development
• Performs any other related tasks as assigned by the HR Director to contribute to the success of the HR function.

Qualifications and Experience

• Master’s Degree in Human Resources, Business Administration, Economics, Mathematics, Statistics, or a closely related field with at least 10 years of relevant professional experience, of which five (5) years should have been from an international financial or development institution
• Bachelor’s degree in Human Resources, Business Administration, Economics, Mathematics, Statistics, or closely related field with at least 15 years of progressively responsible relevant experience, of which five (5) years should have been from international financial or development institution, may be considered in lieu of a Master’s degree
• At least five (5) years of managerial work experience is required
• In-depth and thorough knowledge of compensation & benefits concepts, principles of salary administration, benefits, including market best practice is required
• Experience in HR policy and HR operations is highly desirable
• Ability to work independently, apply analytical and quantitative skills to identify issues or problems
• Ability to identify and offer suggestions for improvements, and collaborate to ensure integration with other policies, systems, and practices
• In-depth knowledge of relevant technologies, business processes, or platforms is essential
• Demonstrated knowledge of HR-related areas beyond compensation and benefits to facilitate connections with the broader department and institution
• Ability to organize, prioritize, and deliver timely under high pressure
• Extensive knowledge and expertise in Total Rewards, enabling skilled operation of the OPEC Fund's HR practices, procedures, and programs is essential
• Ability to identify and diagnose needs. Ability to facilitate and implement interventions in order to address needs and drive change
• Ability to collaborate effectively with highly diverse colleagues
• Ability to communicate clearly with diverse audiences, including non-technical audiences
• Fluent in English. Good working knowledge of Arabic, French or Spanish is an added advantage

Competencies:

• Subject Matter Knowledge - The in-depth understanding and expertise in specific fields relevant to the OPEC Fund's operations and the individual's role.
• Collaboration and Teamwork - The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.
• Customer Centricity  - The ability to focus on comprehending and addressing customer needs; consistently deliver exceptional service and foster strong, lasting customer relationships.
• Decision making - The ability to analyze information comprehensively to make well-informed decisions; assess both immediate and long-term ramifications.
• Problem Solving Ability - The ability to identify issues adeptly, delve into root causes, and devise pragmatic solutions; demonstrate ingenuity and resourcefulness in overcoming challenges.
• Trustworthiness, Ethics & Governance -The ability to act with integrity and transparency; safeguard confidentiality; demonstrate ethical decision-making and interactions; to adhere to organizational regulations and ethical benchmarks, foster a culture of compliance and strong governance; ensure team members understand and adhere to protocols.

Application Closing Date
31st July, 2026.

How to Apply
Interested and qualified candidates should:
Click here to apply online