Job Vacancies at West African Health Organization (WAHO) – 2 Positions (Ghana)

The West African Health Organization (WAHO) is the health institution of the Economic Community of West African States (ECOWAS) charged with leadership and coordination of health improvement programs across the ECOWAS region. WAHO is seeking applications from suitably qualified candidates to fill the underlisted vacant positions:

1.) General Administration Officer
2.) Procurement Officer

See job details and how to apply below.

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1.) General Administration Officer

Role Overview

• Under the supervision of the Administrative Officer, the General Administrative Officer shall play an active role in the overall organization, management and delivery of office support services by ensuring smooth operation of ongoing administrative functions including the creation of a conduisive work environment, health and safety, equipment, assets, building and utility management, information storing and retrieval systems, etc.

ROLE AND RESPONSIBILITIES

• Ensure proper maintenance of office equipment, assets, vehicle and infrastructure;
• Monitor clients’ accounts;
• Ensure that vendors and contractors are paid in a timely manner;
• Supervise the housekeeping and maintenance of the building;
• Monitor energy and usage;
• Develop strategies minimisation of energy and water usage;
• Prepare and follow up on documents relating to shipments/freights, customs clearance, office material or staff transfers, deployment or repatriation;
• Provide information to staff regarding office administrative procedures, processes and practices;
• Manage WAHO office supplies;
• Prepare regular reports in SAP using the Material Management Module (e.g. supplies and replenishment alerts);
• Manage vehicle movement, including scheduling, servicing, log books, fuel coupons etc.
• Coordinate the security issues;
• Ensure the cleanliness of the front office and that it is manned at all times;
• Lead, supervise and mentor subordinates.
• Perform other related duties as may be assigned by supervisor.

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Qualification Required & Experience

• bachelor’s degree in political science, public administration or a related field from a recognized university;
Experience:
• 3 to 5 years of progressively responsible experience in protocol, public information, external relations or a related area with significant experience in organizing events/meetings in an international setting is required;
• knowledge of conference services and documentation;
• Familiarity with administrative and financial policies and procedures related to conference services and procedures in a governmental or international organization.
• knowledge of accepted norms, rules and customs including practices developed within ECOWAS System or similar international organization;
• knowledge of administrative services in governmental or international organization.

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ECOWAS KEY COMPETENCIES

• ability to persuade/influence others to consider a certain point of view, adopt a new idea or implement new methods and practices;
• ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well- defined set of activities;
• ability to respect chain of command in an appropriate manner;
• ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval;
• ability to utilize the Code of Ethics to manage self, others, information and resources;
• ability to mentor others and create feedback loops with supervisors, colleagues and the subordinates to build strong working relationships and improve performance;
• contribute to maintaining organizational unit’s performance goals and standards.

Location: Accra

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How To Apply For The Job

Interested applicants are advised to download the Job Application Form (click below on “Job Application Form”). All applications must be sent electronically to the email address:

vn99gao@wahooas.org

Each application must include:

• A Completed Job Application Form (click here)
• A Cover Letter of not more than one page on the motivation for the post
• A signed up-to-date Curriculum Vitae
• A certified copy of Birth Certificate

GENERAL CONDITIONS

Candidates must be ECOWAS citizens and must not be more than 50 years of age at the time of recruitment (the age criteria does not apply to internal candidates). Submitted Documents will not be returned; and only shortlisted candidates will be contacted.

Closing Date: 09 April, 2022

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2.) Procurement Officer

Role Overview

• Under the supervision of the Administration & Human Resources, the Procurement Officer has the responsibility to manage the routine procurement activities of the organisation from the preparation of tender requests, opening of bids, establishment of purchase orders and monitor the delivery of goods, works and services.

Role And Responsibilities

• Prepare a comprehensive Annual Procurement Plan for WAHO.
• Ensure the execution of the procurement activities according to the approved Procurement Plan.
• Prepare bidding documents, contracts, terms of reference, purchase orders, suppliers’ bills and other procurement documents.
• Ensure that requisitions are proactively identified and met.
• Keep track of the status of each procurement process– from request to delivery or receipt by the requester – ensuring that priorities are met.
• In liaison with Finance, ensure timely funding, and/or resolution of any funding issues in relation to procurement activities.
• Develop a detailed level of material knowledge for designated ranges of products within allocated groups of products/materials.
• Maintain awareness of market conditions, including source lists, price, availability and competitiveness and ensure that costs are fair and reasonable prior to approving any purchase.
• Check specifications for goods and Terms of reference for services ensuring compliance with set standards, regulations, procedures and process requisition in accordance with ECOWAS and donor policies and procedures for Goods, where applicable.
• Maintains adequate vendor documentation and/or specifications on sources of supply, costs, delivery, vendor performance ratings, and quality requirements.
• Analyze all requisition documentation for proper material descriptions, budget authorization and cost center conformity.
• Prepare periodic, quarterly, annual procurement reports covering service ordering, order tracking, purchase orders and contracts, service order delivery scheduling and costs.
• Establish a performance monitoring database for all suppliers and consultants, and ensure efficiency and timeliness in the delivery of outputs from services providers.
• Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files, to ensure ease of retrieval of information.
• Perform other related duties as may be assigned by supervisor.

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Qualification Required & Experience

Education:

• A Bachelor’s degree (or equivalent) in Business Administration or Finance or a related field from a recognized university.

Experience:

• 5 to 7 years’ of progressive relevant experience in any of the these areas Administration, Procurement, Financial Management, Procurement Tender Code and demonstrated professional competence and mastery of subject matter policies and procedures; demonstrated ability to provide technical advice on a broad range of procurement areas.years of progressively responsible experience in finance, administration, budget, business administration or a related area; experience working in a finance unit in an International Organization, NGO or Multilateral Aid Agencies etc; experience working with financial processes of pooled funds;
• knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques; good judgement and knowledge of financial rules and regulations; ability to research and gather information from a variety of sources;
• ability to research, collect, record, and preserve all relevant internal control measures and information (including electronic format) ensuring that a comprehensive information chain is established and maintained;
• knowledge of all operational processes to identify and evaluate weaknesses in surveillance controls; ability to strengthen processes to actively mitigate/eliminate potential for non-compliance and breech of ethics; ability to create pattern analysis and statistical models of processes and controls to detect anomalies/weaknesses.

Location: Accra

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How To Apply For The Job

Interested applicants are advised to download the Job Application Form (click below on “Job Application Form”). All applications must be sent electronically to the email address:

vn98proc@wahooas.org

Each application must include:

• A Completed Job Application Form (click here)
• A Cover Letter of not more than one page on the motivation for the post
• A signed up-to-date Curriculum Vitae
• A certified copy of Birth Certificate

GENERAL CONDITIONS

Candidates must be ECOWAS citizens and must not be more than 50 years of age at the time of recruitment (the age criteria does not apply to internal candidates). Submitted Documents will not be returned; and only shortlisted candidates will be contacted.

Closing Date: 09 April, 2022

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