Job Vacancies at European Union Delegation to the Federal Republic of Nigeria and ECOWAS – 4 Openings

Job No.: 44325
Location: Abuja

Job Description

• We offer a post of Secretary. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation.
• Upon recruitment, the successful candidate will occupy a specific job function as Secretary.
• This job function may be changed in accordance with the needs of the Delegation.
• Under this job function, the successful candidate will serve as technical and support staff to under the supervision and responsibility of the relevant Head of Section.
• The candidate, Local Agent LA3 will work full time (37.5 hours weekly) in a multicultural and multinational environment at the premises of the EU Delegation in Abuja, Nigeria.

Selection Criteria
Minimum Requirements:

• Medically fit to perform the required duties;
• Enjoys civil rights and permits for employment under the Nigerian labour law;
• Satisfactory knowledge of  English
• Upper Secondary education in a relevant field and minimum of 3 year in performing secretarial tasks. Thorough knowledge of secretarial tasks.
• We expect a candidate with deep understanding and experience of secretarial, with high level of personal integrity, able to work under strict deadlines and able to cope with a significant workload such as;
• To coordinate appointments, organize and prepare meetings, draft minutes of meetings, respond and place telephone calls. Organise and manage the contacts list and database.
• To draft letters and notes (ensure they correspond to correct format, filing); prepare and finalize notes, routine correspondence.
• To receive, register and follow-up of mails and correspondences.
• To ensure smooth document and information management through ARES or equivalent IT tools, prepare physical files and signatories as required.
• To carry out actions enabling the physical protection, conservation and transfer of documents, records and files.
• To ensure proper filing of documents, record and carry out the various tasks related to the storage of information.
• To maintain the Delegation's archives and all activities relating to day-to-day 'housekeeping' of the archives.
• Proffer solutions to records storage and retrieval challenges of the various Sections within the Delegation, and assist in retrieving documents and information materials for staff members, visitors and researchers [when authorised to do so]
• To keep abreast about developments related to the section portfolio and main issues concerning the Section
• When required, undertake other assignments that may be needed in view of the efficient functioning of the Delegation.

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The following will be considered an asset:

• Knowledge of French
• University degree or equivalent in a relevant field
• Thorough knowledge of secretarial and clerical tasks and previous experience in a diplomatic mission or international organization
• Outstanding knowledge of Microsoft Office and good control of Excel, ability to handle statistical data
• Self- motivated, proactive, ability to work in a multicultural environment, both in team and/or alone, respect for the deadlines, ability to deal with stressing situations and to work under tight deadlines, performing well under pressure.

Remuneration

• We offer a competitive position in an international environment. Benefits, such as a pension scheme and medical insurance, are offered to employees and their families under certain conditions.
• The gross basic salary will be raised in accordance with the current salary scale, depending on years of relevant professional experience, starting from NGN 611,861.

Application Closing Date
3rd December, 2021.

How to Apply
Interested and qualified candidates should submit their Applications (a letter explaining their interest and suitability for this position and Curriculum Vitae - each 2 pages maximum), to the attention of "Head of Administration" to: delegation-nigeria-recruitment@eeas.europa.eu using "Secretary - e-Del-HRM No 44325 and Sysper 2 No 157298" as the subject of the email.

The Procedure

• After the deadline for applications, the applications will be reviewed by the Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for this post on the basis of a preliminary assessment of the information provided in their application letter and the supporting document.
• The short-listed candidates will be invited to an assessment phase, which is a written test, followed by interviews. During this phase, the Selection Committee will assess the suitability of the candidates for the post.
• The candidates who have not been short-listed will not be contacted individually; however, the Delegation will inform the remaining candidates by email, once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.
• The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to: delegation-nigeria-recruitment@eeas.europa.eu
• Applications received after the deadline stated below or not conform to these instructions will be automatically rejected.

Job No.: 115970
Location: Abuja

Job Description

• We offer a post of Accounts Clerk. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation.
• Upon recruitment, the successful candidate will occupy a specific job function as Secretary.
• This job function may be changed in accordance with the needs of the Delegation.
• Under this job function the successful candidate will serve as technical and support staff to under the supervision and responsibility of the relevant Head of Section.
• The candidate, Local Agent LA3 will work full time (37.5 hours weekly) in a multicultural and multinational environment at the premises of the EU Delegation in Abuja, Nigeria.

Selection Criteria
Minimum Requirements:

• Medically fit to perform the required duties;
• Enjoys civil rights and permits for employment under the Nigerian labour law;
• Satisfactory knowledge of  English
• Bachelor's Degree or Higher National Diploma in a relevant field (Accountancy, Finance or Business Administration) and minimum of 3 years of work experience in performing in accountancy and/or financial & budgetary duties, requiring a measure of initiative and/or sense of responsibility.
• We expect a candidate with deep understanding and experience accountancy in the processing of financial and administrative documents, high level of personal integrity, able to work under strict deadlines and able to cope with a significant workload such as;
  • Liaise with the Delegation’s bank and monitor its bank account;
  • Encode invoices into the Delegation’s accounting system and record financial data in appropriate software;
  • Execute accounting transactions and follow-up outstanding and non-executed transactions;
  • Make sure that financial, budgetary and contractual rules, procedures and deadlines are respected;
  • Follow the consumption of commitment and payment credits;
  • Assist in the preparation of reporting to the Headquarters;
  • Assist in the preparation, finalisation and follow-up of the yearly budget;
  • Assist in procurement procedures;
  • Participate in the creation and optimisation of relevant accounting tools;
  • Follow up, adjust and verify the execution of the authorised budget, in compliance with the financial regulations;
  • Contribute to the preparation of budgetary documents and reports;
  • Provide information and participate in presentations on financial and budgetary procedures;
  • Encoding of travel Invoices in MIPS
  • Responding to Ex Post Control request
  • Proper handling of Exception/Non-Compliance Notes
  • Attending to Suppliers/Contractors on payments and on Legal Entity and Bank Account information
  • Encoding LEF/BAF of third parties in the ABAC Workflow;
  • Act as back-up to the Accountant any other tasks as delegated by the section coordinator.

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The following will be considered an asset:

• Knowledge of French
• Master's Degree or equivalent in a relevant field (Accountancy, Finance or business Administration)
• Thorough knowledge of financial, budgetary and contractual rules, procedures and previous experience in a diplomatic mission or international organization
• Outstanding knowledge of Microsoft Office and good control of Excel, ability to handle statistical data
• Self- motivated, proactive, ability to work in a multicultural environment, both in team and/or alone, respect for the deadlines, ability to deal with stressing situations and to work under tight deadlines, performing well under pressure.

Remuneration

• We offer a competitive position in an international environment. Benefits, such as a pension scheme and medical insurance, are offered to employees and their families under certain conditions.
• The gross basic salary will be raised in accordance with the current salary scale, depending on years of relevant professional experience, starting from NGN611,861.

Application Closing Date
4th December, 2021.

How to Apply
Interested and qualified candidates should submit their Applications (a letter explaining their interest and suitability for this position and Curriculum Vitae - each 2 pages maximum), to the attention of "Head of Administration" to: delegation-nigeria-localrecruit@eeas.europa.eu using "Account Clerk - e-Del-HRM No 115970 and Sysper 2 No 378344" as the subject of the email.

The Procedure

• After the deadline for applications, the applications will be reviewed by the Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for this post on the basis of a preliminary assessment of the information provided in their application letter and the supporting document.
• The short-listed candidates will be invited to an assessment phase, which is a written test, followed by interviews. During this phase, the Selection Committee will assess the suitability of the candidates for the post.
• The candidates who have not been short-listed will not be contacted individually; however, the Delegation will inform the remaining candidates by email, once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.
• The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to: delegation-nigeria-recruitment@eeas.europa.eu
• Applications received after the deadline stated below or not conform to these instructions will be automatically rejected.

Location: Abuja
Slots: 2
Reports To: Project Coordinator and Executive Director
Duration: 20 Working Days (December 2021 - January 2022)

Organisational Context

• ECES is an independent and not for profit Foundation headquartered in Brussels with a global remit. Since its establishment in 2010, ECES has implemented activities in more than 50 countries, mainly, but not only, in Africa and the Middle East, primarily with funding from the EU and EU Member states.
• ECES promotes electoral and democratic strengthening through the provision of advisory services, operational support and management of large projects mainstreaming capacity and leadership development via peer exchanges and comparative experiences, dialogue and the prevention and mitigation of electoral conflicts.

Functions / Key Results Expected
ECES seeks 2 Consultants to develop a Draft Model Law for State Independent Electoral Commissions of Nigeria (SIECs). The consultants, under supervision of the Project Management Unit and Executive Director will facilitate the development of the Draft Model Laws with the following specific, responsibilities and will provide the following deliverables:

• Collate existing enabling laws and operational guidelines of the 36 State Independent Electoral Commissions of Nigeria;
• Undertake a desk review of the enabling laws of the SIECS with a view to identify areas of convergence and divergence;
• Undertake engagements with Electoral Stakeholders especially Chairmen of SIEC5. State Houses of Assembly, INEC, development partners with a view to seeking their inputs into the draft Model Laws;
• Prepare the draft of the Model Laws;
• Facilitate validation meeting of Stakeholders on the Draft Model Law.

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Deliverables:
The Consultant will be expected to deliver as follows:

• Report of the Desk review of existing legislation's of SIECs
• Report of Engagement with Electoral Stakeholders
• Draft Model Laws for SIECs
• Report of the Validation Meetings on the Draft Model Law.

Vaues:

• Promotes the vision, mission and strategic goals of the ECES;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Demonstrates integrity by modelling ECES’ values and ethical standards.

Requirements
Education:

• Advanced University Degree or equivalent in Political Science, Administration, Social Sciences or any related field of Study.

Experience:

• At least ten (10) years of relevant work experience with proven experience of relevant work on election management work In Nigeria;
• Previous experiences in similar positions within not for profit organisations and/or International organisations;
• Demonstrable experience working with State Independent Electoral Commissions;
• Familiarity with the Nigerian electoral laws;
• Excellent reporting and analytical skills;
• Proficient knowledge of MS Office applications is-a must;
• Good Interpersonal skills and result orientation;
• Ability to work in a multi-tasking and multi-cultural environment;
• Ability to perform effectively under high pressure, hardship conditions.

Language Requirements:

• Excellent working level of English Language in both writing and speaking.

Application Closing Date
30th November, 2021.

Method of Application
Interested and qualified candidates should send their Application Documents below to: nigeria@eces.eu using the Job Title as the subject of the email.

Application Documents

• Applications should consist of three separated documents:
  • A Motivation Letter of maximum one page
  • Curriculum Vitae of maximum of three pages
  • A 1-page Financial Offer for this service.
• No further documents are required at this stage.

Note

• Applications will be considered for the two seperate consultants as individual Experts or jointly for a team of two to select the required comnpetences to provide this service.
• Applications will be considered on a rolling basis.

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