Job Vacancy at IFS Group (Nigeria) – Executive Assistant to MD / Business Analyst

IFS is a cleaning and facility management company. We are recruiting to fill the position below:

We are recruiting to fill the position below:

Job Title: Executive Assistant to MD / Business Analyst
Location: Lagos,
Employment Type: Full-time

Job Description

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Executive Assistance

• Manage GMD’s Calendar and schedule using google calendar and such other suitable means
• Preparing correspondence on GMD’s behalf organizing and attending meetings and ensuring the MD is well-prepared for meetings both internal and external
• Screening telephone calls, enquiries and requests, and handling them when appropriate as well as receiving visitors visiting the GMD
• Ensure the prompt arrangement of all management meetings and taking minutes and ensuring compliance with all decisions reached
• Carrying out background research and presenting findings to the GMD and produce documents, briefing papers, reports, executive summaries and newsletters and presentations to the GMD
• Booking and scheduling meetings, arranging complex travel itineraries, and accommodation and, occasionally, travelling with the GMD to provide general assistance during presentations and official travel
• Planning, organizing and managing the GMD’s events and ensuring attendance by GMD’s duly advised representative at meetings he can’t attend
• Work with other Management on special projects
• Arrange and attend Management meetings.
• GMD office Management including filing, correspondence, enquiries, executive calendar, executive representative for the business etc.
• Any other assignments by the GMD or any of his designates

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Secretariat and Documentation

• Proposal writing, presentation using powerpoint and other MS suite
• Provide secretarial assistance and ensure the safe keeping of all important company documents, contracts and all other vital documents
• Monitoring and ensuring compliance with the CAC and other related regulators.
• Devising and maintaining office systems, including data management, filing and managing the MD’s diaries, appointments and electronic diary
• Establish and manage a mailing system for the organisation including an efficient system of receiving incoming mails, faxes, post, and general emails

Business Development & Operational Project Support

• Support the marketing team in sales efforts and drafting contracts with clients
• Act as support to GMD, operations and respective project teams for existing and proposed projects/ventures
• Support the business development units to aggressively canvass and obtain new businesses for the company
• Support the business in managing existing relationships to ensure maximum customer satisfaction to get new businesses from existing customers

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Qualification: Minimum of HND / Bachelor Degree

Experience: At least five years experience.

Salary:
N150,000 - N250,000 per month.

Application Closing Date
21st April, 2021.

Method of Application
Interested and qualified candidates should send CV and Cover Letther to:

klinsajobs@gmail.com

the Job Title as the subject of the email.

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