Massive Recruitment at Tema Oil Terminal – Multiple positions / Slots

Tema Oil Terminal is recruiting to fill the following positions:

1.) Laboratory In-charge
2.) General Manager – TOT
3.) Commercial Manager
4.) Billing Officer
5.) Pump House Operator
6.) Vehicle/ TT Inspector
7.) Tank Farm Supervisor
8.) Control Room Operator
9.) Loaders / Gantry Operator
10.) Gantry Supervisor
11.) Head HSSE
12.) Administrative Officer

See job details and how to apply below.

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1.) Laboratory In-charge

Purpose of the Role

• Carry out product quality control and laboratory testing the Terminal

Key Responsibilities

• Check and monitor the quality of products such as diesel, gasoline, drawn from storage tanks after receipt to ensure consistency with established specs and specified limits.
• Test and analyze samples of product drawn from vessel before unloading in the terminal.
• Test and analyze samples of product drawn from tank for periodic monitoring or as suggested by Operation In-charge time to time.
• Establish standard testing procedures to ensure products meet quality control standards.
• Schedule laboratory activities related to sampling and testing.
• Maintain proper records of various tests conducted and issue Test Certificate.
• Comply with all relevant quality standards and regulations.
• Ensure the laboratory is equipped with necessary equipment for testing of products.
• Demonstrate proficiency in equipment, machines and facilities used in the laboratory
• Ensure availability of all consumables, instruments required by the Laboratory for testing as well as Operation Team for various Field Test at all time.

Qualification Required & Experience

Key Competencies/Skills Required

• Masters in Chemistry.
• Five to ten years’ experience in testing of petroleum product.

Functional

• Thorough knowledge in various ASTM standards for testing of petroleum product.
• Thorough understanding of product quality control procedure in Terminal.
• Knowledge in ISO is an added advantage.

Behavioural

• Conflict Management.
• Multitasking.

Location: Tema

How To Apply For the Job

If you wish to work at Tema Oil Terminal, please send a cover letter and a CV with the Position as the subject to:

info@totgh.com

Closing Date: 22 November, 2021

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2.) General Manager – TOT

Purpose of the Role

• Main function of the position is to oversee the overall operations of TOT, with special emphasis on managing all the Local issues and Statutory Agencies as an Authorized spokesperson, following the core values of the company, and Leadership, Accountability and Team Work.
• Responsibilities include the achievement of TOT’s business and HSSE targets/objectives.

Key Responsibilities

• Responsible for the safe operation of the facility
• Monitor Terminal operation to make sure that environment standards, government directives and safety requirements are followed.
• Ensure communications between Supply Chain, Commercial, Transportation, Engineering and other business lines functions are effectively maintained in both directions.
• Manage the relationship between TOT and the TOT partners (Head Office/ Customers / /Transporters/ Vendors etc).
• Provide leadership and direction to all plant departments and personnel.
• Develop and implement investment and operational strategies including infrastructure, equipment, technology, capital, maintenance, and personnel resources.
• Develop expense and capital budgets, gain approval, analyse monthly variances and lost opportunities, and operate the plant within budget parameters.
• Interface with the local community regarding common issues
• Ensure all personel are adequately trained
• Report key statistics and variables to upper management.
• Adhere to all corporate policies and standards including but not limited to environmental and regulatory, human resources, facility, equipment, operations and maintenance.
• Provide leadership to deliver the Operations plan, identify threats to stable operation, their short term mitigations and long term solutions.
• Work with the maintenance and engineering managers to identify threats to equipment reliability; develop systems and work processes to improve reliability.
• Serve as the main focal point for safety, health, and environment (SHE) issues and provide leadership and direction on related issues in operation to minimize costs and accidents.
• Encourage open communication by providing necessary information through meetings and mentoring.
• Work with the department managers to close competency gaps.
• Perform special tasks that may be assigned which will contribute to the achievement of the Company’s strategic objectives.

Qualification Required & Experience

Key Competencies/ Skills Required

• BS Engineering or Related Sciences
• Related Industry Experience (15 + years)

Functional

• The ideal candidate will have a Bachelor s degree in engineering; previous Oil Terminal leadership experience; 15+ years of Terminal operating experience
• Knowledge of Petroleum products, human resources management, and safety regulations.
• Good communication skills oral and written. Interpersonal skills, organization skills, and analytical skills.
• Good computer skills.
• Negotiation/mediation skills to resolve issues internally and externally; the ability to provide leadership and make decisions based on limited information.

Behavioural

• The ability to work in a changing environment.
• The ability to manage competing priorities and to allocate resources wisely and proactively.
• Skills/experience at speaking to the press, government leaders, regulatory agencies, customers, and the public.
• Strong management skills including the ability to influence key contributors and build a strong team.

Location: Tema

How To Apply For the Job

If you wish to work at Tema Oil Terminal, please send a cover letter and a CV with the Position as the subject to:

info@totgh.com

Closing Date: 22 November, 2021

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3.) Commercial Manager

Purpose of the Role

• This position is overall responsible for execution of all customer contracts for utilization of TOT services.

Key Responsibilities

• To enter into commercially viable contract with the customers.
• Keep track of contract execution.
• Invoicing and collecting payments from the customers.
• Resolution of differences, Customer complaints.
• Reconciliation contracts executed.
• To act as a single point contact for all customer queries / complaints.
• Liaison with TOT Operations team for execution of contract based on customer needs.
• Marketing of TOT services to acquire new customers.

Qualification Required & Experience

Key Competencies/ Skills Required

• MBA marketing
• Related Industry Experience (5 + years)

Functional

• Maintaining Customer accounts.
• Knowledge of Contract drafting, financial communications.
• Managerial skills.
• Good computer skills.

Behavioural

• Self-starter.
• Excellent inter-personal skills.
• Diplomacy

Location: Tema

How To Apply For the Job

If you wish to work at Tema Oil Terminal, please send a cover letter and a CV with the Position as the subject to:

info@totgh.com

Closing Date: 22 November, 2021

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4.) Billing Officer

Purpose of the Role

• Work under supervision and responsibilities include supporting and performing administrative and billing functions within the Accounting department. Will provide customer service, general administrative, billing and data entry support including; but not limited to, ensure all billing is processed accurately and timely; as well as, aiding in any necessary reports and reconciliations.

Key Responsibilities

• Know and understand the Company Operations Procedures, the Quality Policy and comply with all requirements of the Quality Systems Manual, Operating and Technical Procedures and Workplace Instructions.
• Must understand and comply with all safety rules and company policies.
• Ensure all billing is accurate and contains all necessary information.
• Ensure all customer contract and special requirements are met before issuing for FAN / BOL.
• Process FAN / BOL in ERDMS in a timely manner.
• Send Billing reports to Head of Finance & Admin, Head of Operations, Clients etc. via mail.
• Prepare daily, weekly, monthly and quarterly reports as needed.
• Resolve disputes in a timely manner, including communication with clients, sales and operations.
• File billing related documents.
• Perform day-to-day assigned administrative tasks.
• Expected to work 40 hours a week but overtime may be required.
• Work assignments carried out to the highest quality level.
• Perform various other duties and participate in special projects as assigned by the supervisor or manager within the physical constraints of the job.
• Reconciliation of Billing figures with Gate registers and Meter Totalizer readings on daily basis.
• Timely and accurate execution of FAN & BOL generation to ensure smooth flow of BRVs for loading.
• No deviations in the daily billing figure w.r.t. gantry meter totalizer reading and gate register records.
• Perform his role/ duties as per Emergency Response Plan.
• Accurate and on time reporting (daily / weekly/ monthly / quarterly etc.)

Qualification Required & Experience

Key Competencies/ Skills Required

• HND / Graduate
• 2-3 years of related experience in any other Oil Terminal

Functional

• Excellent customer service skills.
• Attention to detail, and the ability to maintain accuracy while maintaining a fast with quality, steady work pace is essential.
• Good computer skills and Microsoft Office software knowledge.
• Billing or accounts payable experience.
• Must have basic reading, writing, and mathematical skills. Ability to interpret and follow a variety of instructions.
• Should be able to work and interact with all levels of personnel and clients.
• Must be able to work with minimal supervision
• Ability to learn and use internal computer software system.
• The physical ability to immediately respond to emergency situations

Behavioural

• Great organizational, verbal and written communication skills.
• Ability to communicate well with customers, transporters, BRV crew etc.

Location: Tema

How To Apply For the Job

If you wish to work at Tema Oil Terminal, please send a cover letter and a CV with the Position as the subject to:

info@totgh.com

Closing Date: 22 November, 2021

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5.) Pump House Operator

Purpose of the Role

• Operation of Product Pumps with safety and within Operating Parameters

Key Responsibilities

• Man the pump house during operation
• Line up the pump house line up as instructed by Control Room
• Maintain the discharge pressure of the pump as specified
• Keep observation on the pump for any abnormal noise or heat
• Drain air if any from the air vent
• Supervise the cleaning of the strainer of the pumps periodically and maintain record
• Check regularly on any leakage and take action
• Assist maintenance team during any maintenance activity
• Ensure good housekeeping in the Pump House

Qualification Required & Experience

Key Competencies/ Skills Required

• Minimum high school graduate with a vocational or technical education.
• 2 years’ experience must have experience in an industrial job or refinery environment.

Functional

• Knowledge in process flow, piping line up
• Must be able to diagnose/detect overheating, over pressure.
• Must have knowledge on operating parameters of pump.

Behavioural

• High level of attention and observation
• Meticulous and dependability.
• Self-motivated with ability to complete tasks with minimum direction.
• Must possess strong verbal and written communication skills.
• Team player.

Location: Tema

How To Apply For the Job

If you wish to work at Tema Oil Terminal, please send a cover letter and a CV with the Position as the subject to:

info@totgh.com

Closing Date: 22 November, 2021

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6.) Vehicle/ TT Inspector

Purpose of the Role

• Carrying out the Safety Inspection of Trucks and maintain record. Training truck crew on the importance of safety of petroleum trucks and process of Safety Checks.

Key Responsibilities

• Carry out daily Safety Checks as per Safety Check List of all trucks that are coming for filling.
• Maintain record of Safety Checks.
• Ensure PPE compliance of the Crew of the Trucks.
• Ensure that the security checks the trucks and maintain record.
• Impart training to the truck crews on Safety Requirements of Trucks.
• Assist Safety Officer on his daily safety jobs.
• Any other related job assigned by Terminal Manager.

Qualification Required & Experience

Key Competencies/Skills Required

• SSCE or HND
• Two years of fulltime experience involving the similar function is desirable.

Functional

• Ability to work independently with minimal supervision.
• Basic knowledge on safety fittings of trucks.
• Basic knowledge of truck loading process in the Terminal.
• Interested in fire prevention, health and safety awareness.
• Able to explain simply and clearly, good communication skills with people at stressful situation.
• Desire to work within a flexible schedule.
• Interpersonal and customer service skills.

Behavioural

• Attention to Detail, assertiveness, diligence

Location: Tema

How To Apply For the Job

If you wish to work at Tema Oil Terminal, please send a cover letter and a CV with the Position as the subject to:

info@totgh.com

Closing Date: 22 November, 2021

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7.) Tank Farm Supervisor

Purpose of the Role

• Manage Tank Farm Operator, Pump House Operator and Boarding Master to carry out job

Key Responsibilities

• Ensure daily line up of operating tanks as per advice from Control Room
• Carry out Before Receipt, After Receipt Gauging, After Operation gauging, Hourly Gauging during receipt of tanks
• Carry out sampling from Tank & Pipeline
• Carry out water draining of the tank
• Line up tanks for receipt and dispatch as per advice of Control Room Officer
• Check OWS on daily basis for any trace of oil
• Verify and compare Radar Gauge with Physical Gauge periodically
• Carry out periodic check of the tanks in coordination with Operations In-charge
• Update Gauge Book on daily basis
• Inspect the entire pipeline, tanks for any sign of leakage and take action as required
• Ensure strict adherence to Standard Operating Practice
• Ensure good housekeeping in the tank farm.
• Carry out ullaging & sampling of vessels tanks.
• Line up jetty line, connect hose.
• Discuss discharge plan with Master of the Vessel.
• Monitor discharge and maintain Discharge Log.
• Ensure safety at jetty.
• Ensure positioning of Unloading Hose.
• Make all discharge documentation work with Master of the vessel.
• Carry out all documentation work related to vessel discharge.
• Assist Operations In-charge in carrying out discharge analysis and making record of Compute Discharge/Ocean Loss.
• Ensure strict adherence to Standard Operating Practice.

Qualification Required & Experience

Key Competencies/Skills Required

• HND or University Graduate
5 years’ experience must have experience in an industrial job or refinery environment.

Functional

• Customer service and interpersonal skill is must.
• People management skill with leadership ability is must.
• Problem solving skill at field.
• Previous experience in working in similar field is desirable.
• Knowledge in Fire & Safety is an added advantage.

Behavioural

• Must be able to work in extreme temperatures and rainy weather; days, nights, weekends and holidays and take assignments on different shifts.
• Negotiation skill.
• self-motivated.
• High level of attention and observation.
• Meticulous and dependability.
• Self-motivated with ability to complete tasks with minimum direction.

Location: Tema

How To Apply For the Job

If you wish to work at Tema Oil Terminal, please send a cover letter and a CV with the Position as the subject to:

info@totgh.com

Closing Date: 22 November, 2021

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8.) Control Room Operator

Purpose of the Role

• Monitor entire operation from Control Room. Address all day to day issues/ queries w.r.t. truck loading operations, product receipt operations.

Key Responsibilities

• Coordinate with laboratory for release of tank. Discuss with Operation In-charge about the day’s operation planning.
• Carry out manpower planning for the day.
• Instruct Tank Farm Operator to line up tank, Pump House operator to line up pump.
• Monitor and control truck filling operation and maintain log.
• Monitor and control tank farm operation and maintain log.
• Monitor and control vessel unloading operation and maintain log.
• Monitor and control pump house operation and maintain log.
• Check all process parameter and analyse alarm if any from the system.
• Check and monitor if there is any malfunction of any control system/equipment.
• Handle emergency if any as per the emergency handling plan.
• Reconcile Gantry Loading.
• Prepare day end variation.
• Printing of loadings and waybills.
• Any other additional job assigned by the Terminal Manager.

Qualification Required & Experience

Educational

• Graduate in any discipline

Experience

• 3 years and above work experience in similar industry.
• Must have experience in an industrial job or refinery/terminal environment.

Functional

• Knowledge in entire process of the Terminal.
• Knowledge in computer.
• Strong documentation skill like maintaining log book etc.
• Must possess strong verbal and written communication skills.
• Must be able to perform basic math skills that will encompass, adding and subtracting fractions, word problems, percentages, mixed numbers, decimals, and basic mechanics.
• Knowledge in the use of measuring devices, like gauging tapes, thermometers, tapes measures, Knowledge of basic computer skills, excel, work Microsoft office and outlook.

Behavioural

• High level of attention to details
• Team player

Location: Tema

How To Apply For the Job

If you wish to work at Tema Oil Terminal, please send a cover letter and a CV with the Position as the subject to:

info@totgh.com

Closing Date: 22 November, 2021

9.) Loaders / Gantry Operator

Purpose of the Role

• Loading Truck

Key Responsibilities

• Carry out Pre-Loading Checks of Tank Truck.
• Check FAN / Order authorization before loading the truck.
• Ensure all safety precautions taken prior loading.
• Strict adherence to the Standard Operating Practice.
• Ensure smooth loading operation.
• Ensure Quality and Quantity.
• Ensure Nil Spillage.
• Keeping record of meter reading history for each Tank Truck.
• Reconcile loading after day end between FAN, Meter Reading with Security and Planning (Dispatch).
• Keeping vigilance of any malpractice.
• Coordinate for Calibration of Meter.
• Coordinate for Drivers training on Safe Operation and Emergency Procedure.
• Check the Differential Pressure of the strainer regularly.
• Supervise cleaning of the strainer of the Flow Meter periodically and maintain record.
• Maintain good housekeeping in the Gantry area.
• Any other related job assigned you.

Qualification Required & Experience

Key Competencies/ Skills Required

Educational

• Minimum high school graduate with a vocational or technical education.

Experience

• 2 years’ experience in an industrial job or refinery/terminal environment is desirable.
• Experience in an industrial job or refinery/terminal environment is desirable.

Functional

• Must be mechanically inclined, self-motivated, good computer skills, and basic math and reading.
• Good observation skill.
• Good oral and written communication.

Behavioural

• Customer service and interpersonal skills.
• People management skill with leadership abilities.
• Willingness to work in extreme temperatures and rainy weather; days, nights, weekends and holidays and take assignments on different shifts.

Location: Tema

How To Apply For the Job

If you wish to work at Tema Oil Terminal, please send a cover letter and a CV with the Position as the subject to:

info@totgh.com

Closing Date: 22 November, 2021

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10.) Gantry Supervisor

Purpose of the Role

• Supervise and monitor Gantry Loading

Key Responsibilities

Gantry Supervisor is to manage the team of Gantry Operators to ensure the following jobs:

• Manage the team of Gantry Operator to achieve SOP Adherence.
• Manage the crews of the truck for systematic entry and queuing up.
• Managing Security at gate for maintaining inflow of trucks.
• Carry out Pre-Loading Checks of Tank Truck.
• Ensure all safety precautions taken prior loading.
• Reconcile loading after day end between FAN, Meter Reading/Weigh Bridge Record with Security and Planning (Dispatch).
• Keeping vigilance of any malpractice.
• Coordinate for Calibration of Meter and Weight Bridge.
• Coordinate for Drivers training on Safe Operation and Emergency Procedure.
• Participate in day end stock loss position.
• Help Operation In-charge in preparing inventory.
• Ensure smooth loading operation.
• Ensure Quality and Quantity.
• Ensure Nil Spillage.
• Keeping record of meter reading history for each Tank Truck.
• Check the Differential Pressure of the strainer regularly.
• Supervise cleaning of the strainer of the Flow Meter periodically and maintain record.
• Maintain good housekeeping in the Gantry area.
• Ensure smooth movement of BRVs to optimize the loading operations, to carry FAN from billing executives to the licensed area entry security for the security to allow the authorized BRVs with FAN to enter for loading.
• Any other related job assigned.

Qualification Required & Experience

Key Competencies/Skills Required

Educational

• Minimum high school graduate with a vocational or technical education.

Experience

• 5 years’ experience in an industrial job or refinery/terminal environment is desirable.

Functional

• Must be mechanically inclined, self-motivated, good computer skills, and basic math and reading.
• Customer service and interpersonal skill is must.
• People management skill with leadership ability is must.

Behavioural

• Willingness to work in extreme temperatures and rainy weather; days, nights, weekends and holidays and take assignments on different shifts Team player.

Location: Tema

How To Apply For the Job

If you wish to work at Tema Oil Terminal, please send a cover letter and a CV with the Position as the subject to:

info@totgh.com

Closing Date: 22 November, 2021

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11.) Head HSSE

Purpose of the Role

• Creating, enacting, and updating job safety programs for employees that contain government health and safety regulations as well as company standards for safety in the workplace. Training employees on the importance of health and safety on the job.

Key Responsibilities

• Develop, maintain, practice emergency handling plan of the Terminal.
• Implement the Incident Reporting System, permit to work system.
• Carry out periodic audit on Permit to work system, Terminal safety.
• Maintain various Safety Records.
• Ensure PPE Compliance.
• Implement and ensure various safety systems in the Terminal.
• Carry out safety training for the Terminal Staffs.
• Carry out regular Fire Drills and generate report.
• Ensure compliance to various regulations of environment.
• Assist Procurement Officer during procurement of Safety Item including PPE.
• Take responsibility of distribution of PPEs.
• Ensure that Fire Pump is in healthy condition.
• Ensure good housekeeping in the Terminal.
• Monitor all Environment parameters prescribed by PCB.
• Ensure safe disposal of hazardous waste of the Terminal.
• Any other related job assigned to you.

Qualification Required & Experience

Key Competencies/Skills Required

• High school graduate with diploma in Fire & Safety.
• Two years of fulltime experience involving the similar function is desirable.
• Basic knowledge of computers.
• Should have knowledge of HAZOP, HAZIT, PSSR, Accident Investigation, Root Cause Analysis.

Functional

• Ability to work independently with minimal supervision.
• Should have knowledge of relevant codes and regulations.
• Have good knowledge in fire-fighting system of terminal.
• Have good communication skill and ability to train people.
• Lesioning with Government Officials.

Behavioural

• Able to reassure people, able to stay calm in stressful situations.

Location: Tema

How To Apply For the Job

If you wish to work at Tema Oil Terminal, please send a cover letter and a CV with the Position as the subject to:

info@totgh.com

Closing Date: 22 November, 2021

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12.) Administrative Officer

Purpose of the Role

• To functionally and administratively supervise all activities in Human Resources Department.

Key Responsibilities

• To ensure proper implementation of an attendance Management System.
• To follow and revise the employee’s vacations and its records according to the annual plan.
• To follow presenting of the medical care service via the assigned medical care providers.
• To make necessary arrangements for the meetings, internal / external trainings as per the needs in coordination with the various Departmental Heads.
• To monitor the proper execution of housekeeping and catering contracts for Admin Office area.
• To carry out any other Jobs as instructed by his direct Supervisor.
• To prepare inputs for the monthly salaries, bonuses, allowances and other benefits in time.

Duties during Emergency:

• To provide the required information about employees information.
• To announce any urgent advertisement.
• To join any emergency team whenever formed to deal with an emergency issue in accordance with HSE procedures regarding emergency situations.

Key Competencies/Skills Required

• Minimum high school graduate with a training on Human Resource aspects.
• 3 years’ experience in human resources aspects preferably in refinery/terminal environment is desirable.

Functional

• Basic office skills, including computer, data entry, and word processing skills.
• Team management.
• Conflict Management.
• Customer service and interpersonal skill is must.
• People management skill with leadership ability is must.

Behavioural

• Strong analytical and problem solving skills.
• Builds Trust, Honesty / Fairness.
• Interpersonal skills.
• Positive Attitude.
• Recognizes others contributions and achievements.
• Resolves conflicts constructively.
• Respect for others, understands Other’s perspectives

Location: Tema

How To Apply For the Job

If you wish to work at Tema Oil Terminal, please send a cover letter and a CV with the Position as the subject to:

info@totgh.com

Closing Date: 22 November, 2021

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