Job Vacancies at World Food Programme (WFP) – 3 Positions in Ghana

The Office of the UN World Food Programme (WFP) Accra invites applications from suitable candidates to fill the vacancies below.

1.) Mechanic
2.) Driver
3.) Administrative Assistant

See job details and how to apply below.

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1.) Mechanic

Job Title : Driver Mechanic
Duration : Fixed Term (1 year renewable)
Post Grade : G3
Duty Station : Airport, Accra

JOB PURPOSE

• To provide efficient and safe transportation of authorized personnel and/or commodities

Under the direct supervision of the Regional Fleet Manager and the overall supervision of the Country Director, the Driver Mechanic will be expected to perform the following duties

• Provide transportation of authorized personnel including translation of basic conversations from/to the local language, and/or delivery of various items/commodities following authorized routing and UN safety and security rules and regulations to ensure safe and efficient services.
• Meet official personnel and visitors at the airport or other entry points and provide basic assistance with visa and customs formalities to facilitate smooth and safe entry and arrival to the authorized destinations.
• Responsible for accurate maintenance of the vehicle log books, and daily reporting to the supervisor on mechanical status, to ensure efficient vehicle use and fuel consumption supporting accurate accounting and cost-efficiency.
• Responsible that the assigned vehicle is kept clean and in a good condition including all equipment, the maintenance is done on time, vehicle is fully equipped with all required and valid vehicle documents, travel authorizations and supplies, and any mechanical issues are reported to the supervisor to ensure safe and efficient services.
• Follow established rules and regulations for field deliveries and/or in cases of an accident, and report immediately to the supervisor on any apparent problems, to seek for instructions and facilitate informative decisions on the way forward.
• Plan and execute maintenance and smaller repairs on light vehicles, trucks and other technical assets in coordination with the direct supervisor.
• Outside driving duties, perform basic office related tasks such as filing, photocopying and maintaining spare parts stores when required including delivery/collection of various items, mailing service and payment of office telephone and other bills to ensure administrative support to clients, and perform other duties as required.

Knowledge and Skills :

• Knowledge of driving rules and regulations, chauffeur protocol and courtesies, local roads and conditions, and security issues.
• Good understanding of transport services and ability to coordinate routes and schedules for other Drivers.
• Knowledge of driving rules and regulations whichever applicable.
• Knowledge of safety standards and safety equipment (e.g. fire extinguishers, warning triangle, etc.)
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to assess vehicles and trucks for mechanical fitness and skills in vehicle repairs.
• Knowledge of the vehicle loading capacity and other parameters.
• Knowledge and ability to use radio, email, telephone and other applications.
• Basic skills to assist in case of emergency, knowledge of first aid basic methods.
• Ability to demonstrate a client-oriented approach, high sense of responsibility, courtesy and tact.
• Proven skills in vehicle mechanics.

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Qualification Required & Experience

• Completion of secondary school education/Middle School Leaving Certificate (MSLC). Formal drivers training with a valid driver’s license/certification to operate assigned vehicle following local rules and regulations

Experience:

• Two or more years of work experience as a Driver/Driver Mechanic, preferably in an international organization, embassy or UN system with a demonstrated safe driving record. Experience in driving a variety of makes and models of vehicles, including vans, trucks and other kinds of motorized vehicles.
• Experience in defensive driving and vehicle mechanics is mandatory.

Language

• Fluency in English language.

Location: Accra

How To Apply For The Job

To submit your application, click on the link below and complete all relevant fields on the online application form.

Click Here To Apply Online

Closing Date: 24 November, 2021

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2.) Driver

Job Title: Driver
Duration : Fixed Term (1 year renewable)
Post Grade : G2
Duty Station: Airport, Accra

JOB PURPOSE

• To provide efficient and safe transportation of authorized personnel and/or commodities

Under the direct supervision of the UNHRD Depot Manager and the overall supervision of the Country Director, the Driver will be expected to perform the following duties

• Provide transportation of authorized personnel including translation of basic conversations from/to the local language, and/or delivery of various items/commodities following authorized routing and UN safety and security rules and regulations to ensure safe and efficient services.
• Meet official personnel and visitors at the airport or other entry points and provide basic assistance with visa and customs formalities to facilitate smooth and safe entry and arrival to the authorized destinations.
• Responsible for accurate maintenance of the vehicle log books, and daily reporting to the supervisor on mechanical status, to ensure efficient vehicle use and fuel consumption supporting accurate accounting and cost-efficiency.
• Responsible that the assigned vehicle is kept clean and in a good condition including all equipment, the maintenance is done on time, vehicle is fully equipped with required (valid) vehicle document, travel authorizations and supplies, and any mechanical issues are reported to the supervisor to ensure safe and efficient services.
• Follow established rules and regulations for field deliveries and/or in cases of an accident, and report immediately to the supervisor on any apparent problems, to seek for instructions and facilitate informative decisions on the way forward.
• Outside driving duties, perform basic office related tasks such as filing, photocopying and maintaining spare parts when required including delivery/collection of various items, mailing service and payment of office telephone and other bills to ensure administrative support to clients.
• Perform any other duties as required.

Knowledge and Skills:

• Knowledge of driving rules and regulations, chauffeur protocol and courtesies, local roads and conditions, and security issues.
• Good understanding of transport services and ability to coordinate routes and schedules for other Drivers.
• Knowledge of driving rules and regulations whichever applicable.
• Knowledge of safety standards and safety equipment (e.g. fire extinguishers, warning triangle
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to assess vehicles for mechanical fitness and skills in vehicle repairs.
• Knowledge of the vehicle loading capacity and other parameters.
• Knowledge and ability to use radio, email, telephone and other applications.
• Basic skills to assist in case of emergency, knowledge of first aid basic methods.

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Ability to demonstrate a client-oriented approach, high sense of

• responsibility, courtesy and tact.

Qualification Required & Experience

• Completion of secondary school education/Middle School Leaving Certificate (MSLC). Formal drivers training with a valid driver’s license/certification to operate assigned vehicle following local rules and regulations

Experience:

• Two or more years of work experience as a Driver, preferably in an international organization, embassy or UN system with a demonstrated safe driving record. Experience in driving a variety of makes and models of vehicles, including vans, trucks and other kinds of motorized vehicles.
• Experience in defensive driving and vehicle mechanics is desirable

Language

• Fluency in English language.

Location: Accra

How To Apply For The Job

To submit your application, click on the link below and complete all relevant fields on the online application form.

Click Here To Apply Online

Closing Date: 24 November, 2021

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3.) Administrative Assistant

Job Title: Administrative Assistant
Duration: 1year fixed Term (renewable)
Post Grade: G5
Duty Station: UNHRD, Accra

JOB PURPOSE

• To support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices.

KEY RESPONSIBILITIES:

Under the direct supervision of the Ghana UNHRD Manager, and the overall supervision of the Country Director/Representative, the Administrative Assistant will be expected to perform the following duties:

• Ensure annual administrative services are properly and timely delivered in the Hub, for example cleaning services, courier, telephone, creation of Purchase Requisitions (PR)
• Act as Asset focal point for HRD Accra, and extract Asset reports from Corporate Systems such as Global Equipment Management System (EMS) and Financial modules, for Minimum Monthly Closure (MMC) monthly package
• Provide support in the preparation and during trainings, workshops, meetings, seminars or visits
• Maintain FMS (Fuel Management System) data recording and updates for HRD Accra
• Recording and control in SAP of commitments due to administrative recurring services (i.e cleaning, telephone bills, courier).
• Assist in the preparation of protocol documentation for HRD Accra
• Maintain a selected number of administrative control records, such as for commitment and expenditure, travel insurance, procurement and other.
• Initiate and process administrative actions such as those found in human resources, travel, procurement, disbursement.
• Review supporting documentation, verify claims for action and conformance with administrative rules and regulations, and liaise with other offices as appropriate.
• Make computations, calculations and estimates and prepare basic reports or assist in the preparation of periodic reports including forms, tables, charts and other.
• Respond to queries from a variety of sources by providing available information and provide advice and guidance on rules and regulations related to area of work or direct to the most appropriate source.
• Draft correspondence relating to the area of responsibility.
• Design and update charts and tables utilizing graphic software, design hard copy and computer resident forms; initiate, update and track computer assisted processing of administrative actions.
• Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for internal or external use.
• Make travel arrangements for HRD staff in line with administrative rules and procedures
• Perform other related duties, as required and assigned as per operational requirements

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SKILLS AND EXPERIENCE

• Excellent organizational and time management skills
• Ability to multitask and prioritize daily workload and proactiveness
• Attention to detail and problem-solving skills
• Professional discretion, trust and confidentiality

Qualification Required & Experience

• A post-secondary certificate in the related functional area, Public or Business Administration.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Must have a minimum of 4 years of progressively responsible professional experience in Administration and related field.
• A team player and demonstrate ability to work with people of diverse background

Language:

• Fluency in the written and oral English language.

Location: Accra

How To Apply For The Job

To submit your application, click on the link below and complete all relevant fields on the online application form.

Click Here To Apply Online

Closing Date: 24 November, 2021

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